Complete Dossier for Joint Stock Company Incorporation in Vietnam

Establishing a joint stock company is a popular choice for large-scale businesses seeking to raise significant capital. For this process to proceed smoothly, preparing a complete and legally compliant set of documents is crucial. Through this article, Viet An Law Firm will provide detailed guidance on the necessary documents, helping clients save time and avoid unnecessary mistakes.

Complete dossier for Joint stock company incorporation in Vietnam

Based on Clause 4, Article 24 of Decree No. 168/2025/ND-CP, the dossier includes:

Complete dossier for Joint stock company incorporation

• Application for Business Registration
• Company Charter
• List of founding shareholders; list of foreign investor shareholders; list of beneficial owners of the business (if any).
• Copies of Legal documents of shareholders.
• A power of attorney authorizing an individual to carry out procedures related to business registration. This power of attorney does not require notarization or authentication.

Procedures for Joint stock company incorporation in Vietnam

Step 1. Preparing and submitting dossiers

The business founder or authorized representative registers the business with the Business Registration Authority under the Provincial Department of Finance using the following methods:

• Registering directly at a public administrative office;
• Online via the National Business Registration Portal.

Instructions for online registration via the business registration portal:

• Log in to the website: https://dangkykinh doanh.gov.vn
• Choose to use a digital signature or business registration account to declare information, upload attached documents, and verify the registration application.
• Pay the business registration fee.
• Receive an online receipt.

Step 2. Track application and wait for the results

• Processing time: 3 days from the date of receiving a complete business establishment application.
• Issuance of a Business Establishment Registration Certificate if the application is complete and valid.
• In other cases, amendments and additions will be made free of charge.

The process for complete dossier for Joint stock company incorporation at Viet An Law Firm

Complete dossier for Joint stock company incorporation at Viet An Law Firm

Step 1: Dossiers clients need to prepare

To establish a joint-stock company, clients only need to prepare a notarized copy of the founding shareholders’ valid citizen identification card or passport. (If clients do not have a notarized copy, clients can send the original to Viet An Law Firm for free notarization).

Step 2: Viet An Law Firm prepares the Joint-Stock Company incorporation dossier

Immediately after receiving all the information regarding the company name, company headquarters, planned business lines, information about the founding shareholders, company charter capital, and information about the legal representative, Viet An Law Firm will prepare the joint-stock company establishment documents according to the law and send them to clients for signing within 1 day.

Step 3: Submit the application for a Business Registration Certificate and pay the business information publication fee

• Agency receiving and processing the application: Business Registration Department
• Time: 3 working days (from the date of receipt of a valid application). In case of refusal to issue a Business Registration Certificate, a written notification must be sent to the business founder. The notification must clearly state the reasons and the required amendments and additions to the application.
• As soon as the company is granted a Business Registration Certificate, its business information will also be published on the National Business Registration Portal.

Step 4: Post-establishment procedures

The business has the right to decide on the form, number, and content of its seal. The content of the seals must consistently show the following information:

• Business name;
• Business registration number.

In addition, businesses need to complete procedures before officially commencing operations, such as:

• Putting up company signage
• Purchasing digital signatures
• Engraving round seals, title seals,…
• File electronic tax returns, purchase electronic invoices.

Some questions when preparing dossiers for establishing a joint-stock company

How many people are needed to establish a joint-stock company?

To establish or maintain a joint-stock company, at least 3 shareholders are required, and there is no limit to the number of shareholders contributing capital to a joint-stock company.

Are the names of shareholders included on the business registration certificate of a joint-stock company?

Unlike partnerships and limited liability companies, the information (names) of shareholders of a joint-stock company, including founding shareholders, are not displayed on the business registration certificate.

How much capital is needed to establish a joint-stock company?

Similar to other types of businesses, when establishing a joint-stock company in common industries that do not require a capital amount, shareholders declare and are responsible for the company’s capital themselves. The law does not specify a minimum or maximum capital amount for joint-stock companies.

How long after establishing a company must the charter capital be fully contributed?

Within 90 days of the company being granted its Business Registration Certificate, the founding shareholders must contribute the full charter capital.

How is capital contribution to the company made?

• For corporate members: capital contribution must be made by bank transfer to the newly established company’s account.
• For individual members: they have the option of contributing capital in cash through a company receipt or by bank transfer to the newly established company’s account.

Some important notes

After receiving the business registration certificate, businesses need to pay attention to the following matters to ensure timely completion:

• Engrave and use the company seal.
• Make a sign to be displayed at the registered office;
• Register for the use of digital signatures and tokens for electronic tax filing;
• Pay business license tax within 30 days from the date of business registration;
• Open a bank account and notify the tax authorities of the account;
• Issue invoices and register for electronic invoices.

Business License Tax: Based on Resolution 68-NQ/TW dated May 4, 2025, the Politburo decided on the contents regarding the development of the private economy, abolishing business license fees, exempting corporate income tax for small and medium-sized enterprises for the first 3 years of establishment, and completely exempting business license tax from January 1, 2026, according to Resolution 198.

To proceed with the company establishment procedure, clients only need to prepare a notarized copy of the citizen identification card or valid passport of the founding shareholders. Viet An Law Firm will advise and carry out all business registration procedures and deliver the results to customers. If clients need to complete dossier for Joint stock company incorporation , please contact us for the best legal support.