Social insurance unit coding service in Vietnam

For any country, social insurance has always been the most important pillar of the social security system. Social insurance policies are promulgated and collected in order to protect the legitimate rights and interests of employees and employers. According to the Government’s Decree 01/2021/ND-CP issued on January 4, 2021 regulating the registration of social insurance for enterprises. For dissolved enterprises, it is necessary to fulfill the obligation to close the code of the social insurance unit and settle the expenses of social insurance, health insurance and unemployment insurance regimes for employees. Viet An Tax Agent would like to provide you with the service of closing the code of the social insurance unit to support you in the process of completing the procedures to close the code of the social insurance unit.

What is the social insurance unit code?

The code of the social insurance unit is a unique series of numbers issued to units and organizations participating in social insurance to manage the payment and payment of social insurance premiums between the participating units and the social insurance agency. Concrete:

Pursuant to Clause 1, Article 8 of Decree 01/2021/ND-CP stipulates:

“1. Each enterprise shall be granted a unique code called an enterprise identification number/ This identification number is also the tax identification number and the code of the enterprise’s social insurance participating unit”

In addition, Article 5 of Decree 122/2023/ND-CP stipulates:

“3. The code of the enterprise, the code of the branch or representative office shall be used as the code of the unit participating in social insurance.”

Thus, the code of the social insurance unit is also the tax code of that enterprise. Each unit is only granted 1 unique unit code and used until that unit stops operating. Currently, the code of the social insurance unit is created, sent and received automatically by the national enterprise registration information system, the tax registration information system and is recorded on the enterprise registration certificate (specified in Clause 3, Article 8 of this Decree).

Procedures for closing the code of the social insurance unit

Step 1: Carry out procedures for reporting the reduction of employees participating in social insurance, health insurance, and unemployment insurance

• Required preparation documents to report labor reduction
• Place of application: Submit the application at the social insurance agency where the unit is headquartered
• Processing time: 10 working days from the time of submission of the dossier. The insurance agency will complete the procedures for reporting labor reduction.

Step 2: Close the insurance book for employees when the enterprise dissolves

After the company reported the successful reduction of labor and fully fulfilled the obligation to pay social insurance, health insurance, and unemployment insurance to the insurance agency. The enterprise carries out procedures for closing the book and returning the book to the employee.

• The dossier includes:

• Place of application: Social insurance agency where the head office is located
• Processing time: 07 working days from the date of receipt of the dossier, the agency will close the book and return the book to the company to transfer to the employee

Some notes when carrying out procedures for closing the code of the social insurance unit

• In the process of waiting for the settlement of the dossier book, the employer must pay the full amount of social insurance premiums to the employee. Otherwise, the process will stop, the social insurance will default to the employee still participating in social insurance at the company and the social insurance payment amount will still be updated normally. Upon completion of the dossier, the social insurance agency will deduct the payable amount by itself
• When an employee quits at the company, within 7 days, the enterprise must submit a dossier to the social insurance agency (no later than 30 days). If the enterprise announces the reduction and closes the book later than the actual vacation time, it will be subject to interest arrears for late submission of documents according to the regulations of social insurance

Some related questions

What is the form TK3-TS according to Decision No. 505/QD-BHXH?

Form TK3-TS under Decision No. 5050/QD-BHXH is one of the typical forms of Social Insurance, which is applied in transactions related to social insurance. Businesses and individuals need to comply with the requirements of this form when making their respective transactions.

How to change the social insurance unit code?

To change the code of the social insurance unit, enterprises need to submit a dossier of request for change at the local social insurance agency. The dossier includes relevant documents and the reason for wanting to change. After being approved, a new unit code will be issued.

How to apply for a social insurance unit code?

The application form for a social insurance unit code is an official form that businesses need to complete and submit when they want to register a new code or change the current unit code at the social insurance agency

What is the consolidated document No. 2089/VBHN – Social insurance with main contents?

Consolidated Document No. 2089/VBHN – BHXH is an official document from the social insurance management agency, issuing regulations and instructions related to the payment, management and use of social insurance funds

How to register a social insurance unit code online?

To register the social insurance unit code online, businesses need to access the official website of social insurance, select the unit code registration item, then complete the information according to the instructions and submit the electronic dossier.

What to do to register a social insurance unit code

Registration of social insurance unit codes requires enterprises to submit official documents including relevant documents and application forms at social insurance agencies in each locality.

What is the procedure for registering social insurance for the first time for an enterprise?

The procedure for registering social insurance for the first time for an enterprise requires the enterprise to submit a set of documents including documents, identity cards, and registration forms at the local social insurance agency. The application will be reviewed and the business will receive the social insurance unit code after it is approved

What are the steps to carry out the procedures for issuing a social insurance unit code for the first time?

To issue a social insurance unit code for the first time, enterprises need to:

• Preparation of documents including documents, ID card and registration form
• Submit dossiers at social insurance agencies by locality
• Waiting for review and approval from the social insurance agency
• Receive the social insurance unit code after approval.

If you have any difficulties or questions related to the social insurance unit coding service, please contact Viet An Tax Agent for the most specific advice.