Company name amendment Vietnam in 2026 is a procedure to update the Business Registration Certificate when the business change enterprise name or abbreviation. The required dossiers include a business registration amendment request form, a company name amendment decision, meeting minutes (if any), amended charter and power of attorney. Processing time is 3-5 working days.
During brand development and repositioning, company name amendment is a significant legal decision for many organizations. Unlike the initial process of establishing a limited liability company or joint-stock company, the change business name procedure requires absolute accuracy in updating legal information to ensure the continuity of transactions. This article serves as a comprehensive guide on change company name in Vietnam 2026: procedures, dossiers & costs, summarizing the detailed process and providing specific guidance on the required legal documents according to current regulations.
Checklist of cases where a limited liability company needs to rename company in Vietnam
| Content |
Information |
| Registration deadline |
10 days |
| Processing time |
3-5 days |
| Amendment fee |
Free of charge |
| Publication fee |
100.000 VND |
| Submission method |
Online |
| Processing agency |
Business Registration Office – Department of Finance |
Due to business needs or legal requirements, businesses may need to update company name. This change enterprise name is carried out in the following cases:
- Changing the Vietnamese name of the company, specifically:
- The Vietnamese name of the company consists of two elements in the following order: the type of business (Limited Liability Company or Limited Liability Company) and the proper name of the business;
- Therefore, the Vietnamese name of a Limited Liability Company changes in two cases: companies convert its business type from a Limited Liability Company to a Joint Stock Company or update company name.
- Company name amendment in a foreign language: The business name in a foreign language is the name translated from the Vietnamese name into one of the foreign languages using the Latin alphabet. When translating into a foreign language, the business name may be kept the same or translated to reflect its meaning in the foreign language. Therefore, the foreign name of the company changes in the following cases: The Vietnamese name of the company changes or the Vietnamese name is translated into another word with a corresponding meaning;
- Change of the company’s abbreviated name: The company’s abbreviated name changes when the company’s Vietnamese name or foreign-language name changes.
According to Article 14 of Decree 168/2025/ND-CP on business name registration, to have the business name change approved by the Business Registration Authority, the business must fully meet the following conditions:
Ensuring uniqueness and avoiding confusion
- The proposed name must not be identical to or confusingly similar to the names of other businesses already registered in the National Business Registration Database (applicable nationwide).
- Exception: This regulation does not apply to the names of businesses that have been dissolved or have a valid bankruptcy declaration by a court.
Compliance with specialized laws
- The new business name must not violate specific naming regulations in specialized laws, including: the Securities Law, the Insurance Business Law, the Law on Credit Institutions, and other relevant legal regulations.
Authority of the business registration authority
- The Business Registration Authority is the unit that makes the final decision on approving or rejecting the proposed name to ensure compliance with naming regulations.
- If the business disagrees with the refusal decision, it has the right to initiate legal proceedings in accordance with the law on administrative litigation.
Note for foreign-invested enterprises established before July 1, 2015
- Enterprises operating under Investment Licenses/Investment Certificates issued before July 1, 2015 are not required to update company name, even if the current name is identical to or confusingly similar to another enterprise.
- The State encourages and facilitates enterprises with identical/confusing names to negotiate the name change themselves.
According to current regulations, the dossiers to change enterprise name usually include:
- Application for registration of changes to business registration details (according to the prescribed form).
- Change enterprise name decision by the owner, Board of Members, or General Meeting of Shareholders (depending on the type of business).
- Minutes of the meeting regarding the rename company in Vietnam for limited liability companies with two or more members, partnerships, and joint-stock companies.
- Amended and supplemented company charter to reflect the new business name (if any changes).
- Power of attorney for the person submitting the application in case the legal representative does not directly carry out the procedure.
- Copy of the authorized person’s legal documents, such as a valid citizen identification card, national identity card, or passport.
Summary of company name amendment dossiers
| No. |
Dossier components |
Mandatory |
| 1 |
Application for change in enterprise registration content |
✅ |
| 2 |
Rename company in Vietnam decision |
✅ |
| 3 |
Meeting minutes on company name change (for enterprise types requiring meetings) |
✅ |
| 4 |
Amended and supplemented company charter under the new name (if any) |
✅ |
| 5 |
Power of attorney for the dossier submitter (if not performed by the legal representative) |
✅ |
| 6 |
Copy of legal documents of the authorized person |
✅ |
Note: Before submitting the application, businesses should check the proposed name to ensure it does not duplicate or cause confusion with the name of another registered business. Preparing a complete application from the start will shorten processing time and avoid the need for amendments or additions.
What is the deadline for registering a company name change in Vietnam?
The company name is one of the contents shown on the Business Registration Certificate. According to Article 30 of the 2020 Enterprise Law, businesses are responsible for registering changes to the Business Registration Certificate within 10 days from the date of the change; that is, the company must register the change of company name within 10 days from the date of the decision to change the company name.
The competent authority for handling business registration amendment to the name of a limited liability company is the business registration authority under the Department of Finance where the company’s head office is located.
Change company name in Vietnam 2026: Procedures, dossiers & costs
| Step |
Implementation Stage |
Detailed content and Dossier components |
Legal Basis |
| 1 |
Search & evaluate the new company name |
- Ensure the name is not identical or confusingly similar to another enterprise.
- The name must comply with legal regulations, and not be contrary to ethics, fine customs, and traditions.
- Search in advance to avoid rejection by the business registration authority.
|
- Article 14 of Decree 168/2025
- National Portal: dangkykinhdoanh.gov.vn
|
| 2 |
Prepare the amendment dossier |
- Application for change in enterprise registration content (Form No. 12).
- Copy/original Resolution or Decision of the Owner (Single-member LLC) or the Board of Members (Multi-member LLC) on renaming and amending the Charter.
- Power of attorney for dossier submission (if any).
|
- Article 41 of Decree 168/2025
- Circular 68/2025/TT-BTC
|
| 3 |
Online dossier submission & processing |
- Submit the dossier and digitally sign it using an electronic signature.
- Valid: The agency issues a new Enterprise Registration Certificate.
- Invalid: The agency issues a written notice requesting amendments and supplements.
|
Dossier submission portal: dangkyquamang.dkkd.gov.vn |
| 4 |
Procedures after the issuance of the new ERC |
- Engrave a new legal corporate seal for the company.
- Change the company signboard according to the newly approved Vietnamese name.
|
Performed after completing Step 3 |
Note: The change of business name procedure does not alter the rights and obligations of the business. The business is responsible for registering the change of name of its branches, representative offices, and business locations within 10 days from the date the provincial business registration authority issues the business registration certificate to the business.
Costs of the change of business name procedure in Vietnam
| No. |
Cost Item |
Estimated Fee (VND) |
Notes |
| 1 |
Amendment registration fee |
Free |
Applicable when submitting the dossier online via the National Portal. |
| 2 |
Fee for publication of registration contents |
100.000 |
Mandatory payment via the electronic payment portal for publication. |
| 3 |
Engraving a new seal |
200.000 – 450.000 |
Depending on whether it is a standard round seal or a self-inking seal. |
| 4 |
Updating Digital Signature (Token) |
Free – 200.000 |
Depending on the token replacement policy of the provider (Bkav, VNPT,…). |
| 5 |
Processing electronic invoices |
300.000 |
Free of charge for procedures with the Tax Authority; a fee may be incurred for modifying the display format with the new name. |
Procedures to follow after a name change
After receiving the new ERC, the business needs to perform the following synchronization steps:
- Re-engrave the company seal (if the seal includes the company name);
- Update information with the tax authorities;
- Adjust electronic invoices;
- Notify banks, partners, and customers;
- Update the name on contracts, websites, and signage;
- Notify relevant specialized management agencies (if any).
Some notes on naming a company
- Avoid names that are identical to or confusingly similar to names already registered by other companies, specifically:
- Vietnamese names that are written exactly the same or pronounced similarly;
- Identical abbreviations or foreign-language names of the proposed company that are identical to those of another company;
- The proper name of a limited liability company differs from the proper name of a registered limited liability company only by a natural number, an ordinal number, a letter from the alphabet, or a symbol such as “&”, “and”, “.”, “,”, “+”, “-”, or “_”;
- The proper name of a limited liability company differs from the proper name of a registered limited liability company only by the words “new”, “new”, “Northern”, “Southern”, “Central”, “Western”, or “Eastern” placed before or after;
- The proper name of the business is identical to the proper name of a registered business.
- Do not use the names of state agencies and do not name in a way that violates the historical, cultural, ethical, and moral traditions of the nation;
- It is permissible to name a business that is identical to or confusingly similar to a business that has been dissolved or has been declared bankrupt by a court;
- Some businesses operating in specialized fields must comply with the naming rules of specialized laws, for example:
- Securities company name: Limited Liability Company + “Securities” + Private name;
- Real estate exchange company name: Limited Liability Company + “Real estate exchange” + Private name.
08 common mistakes when changing a company name in Vietnam
- Violation of naming rules (Duplicate or confusing): This is the number one reason for application rejection. Many businesses only conduct a superficial search on Google instead of a thorough search on the National Registration System. Adding words like “Tan,” “Moi,” or “Group” to the name of an existing company can still be considered confusing.
- Incorrect use of forms: Business law frequently updates forms (e.g., new circulars replace old ones). Using application forms or meeting minutes downloaded from outdated online sources will result in immediate rejection.
- Missing signatures or signatures made by unauthorized persons: For the establishment of a limited liability company with two or more members: Missing signatures of meeting participants in the meeting minutes, or the Chairperson/Secretary forgetting to sign.
- For a single-member limited liability company: Decisions not signed by the owner but by the Director (in cases where these two positions are held by two different people).
- Forgetting to attach the revised Articles of Association: When changing the company name, the Articles of Association must be updated accordingly. Many people forget to submit the revised Articles of Association or the document recording the amendment.
- Not processing electronic invoices: Forgetting to submit the Notice of Information Adjustment in the Invoice Issuance Notice (Form 04/SS-HĐĐT) to the Tax authority. If invoices continue to be issued under the old name, they will be invalid.
- Not displaying the new signboard at the headquarters: The name on the official documents has changed, but the company signboard still bears the old name. If market management or ward/commune officials conduct an inspection, the business may be fined for not displaying the correct legal entity name on the signboard.
- Forgetting to notify the bank: This causes cash flow bottlenecks. When the name on the tax/business registration system has changed but the bank account still bears the old name, money transfers to or from the bank, especially electronic tax payments, will fail.
- Neglecting “Sub-licenses”: If the company operates in a regulated industry (e.g., Food Safety and Hygiene License, Transportation Business License, Fire Safety License…), the business is required to apply for renewal of these licenses under the new name.
Some questions related to changing the name on a business license in Vietnam
How long does it take to change a company name?
Usually 3-5 working days from the date the valid application is submitted to the national business registration system.
Does changing the company name require changing the tax code?
No. The business registration number, which is also the tax code, remains the same after changing the company name.
How much does it cost to change a company name in 2026?
The cost starts from 100.000 VND for publishing the business registration information, not including additional costs such as seal engraving or updating electronic invoices.
Is it mandatory for the company to have its legal seal re-engraved when changing the name?
It may be. The business only needs to have its seal re-engraved if the current seal shows the old business name.
Can a business use its English name or abbreviation as its official name?
No. According to the Enterprise Law, the official name of a company must be written in Vietnamese (structure: Type of business + Private name). Foreign names (English) and abbreviations are only considered secondary names, registered additionally for convenience in transactions and external relations, and cannot replace the Vietnamese name on core legal documents.
After changing the name, how should the business handle the electronic invoice system?
Immediately after receiving the new Business Registration Certificate, the company needs to submit the Declaration of Change of Information for Electronic Invoice Use (Form No. 04/SS-HĐĐT) to the directly managing tax authority. Once the tax authority notifies acceptance of the change, the business should contact the invoice software provider to update the new name on the system and continue issuing invoices normally.
Company name change service – Viet An Law Firm
Viet An Law Firm’s company name change service helps businesses save time, minimize risks, and ensure compliance with the law, including:
- Consulting on valid company names, avoiding duplication;
- Drafting all documents according to the latest 2026 template;
- Representing clients in submitting documents and working with the Business Registration Office;
- Monitoring and processing the application until the new ERC is issued;
- Providing full guidance on post-name change procedures: taxes, invoices, banking.
Why choose Viet An Law Firm to rename company in Vietnam?
- Nearly 20 years of experience in corporate and FDI investment legal consulting;
- Nationwide support for company name change applications;
- Representation in dealings with business registration authorities;
- Monitoring the application until the new ERC is received;
- Support with tax procedures, invoices, banking, adjustments to subsidiary licenses, and post-company name change procedures on the business license
If clients require more detailed guidance on changing the company registration, please contact Viet An Law Firm for detailed consultation and comprehensive service.
