Change business registration in Dinh Cong Ward, Hanoi City

After the recent adjustment and merger of administrative boundaries, the actual addresses of enterprises headquartered in a number of wards merged into Dinh Cong Ward have been changed. This leads to the address information on the business registration certificate of the enterprise no longer matching the new legal address. To ensure the consistency of the dossier, many businesses need to carry out procedures for changing business registration, leading to an overload of documents. Viet An Law would like to guide customers on the procedures for changing business registration in Dinh Cong Ward through the article below.

Cases of change of business registration in Dinh Cong Ward

Article 30 of the Law on Enterprises 2020 stipulates the obligation of enterprises to register with the Business Registration Authority when there is a change in the contents of the Enterprise Registration Certificate and other registered information. The registration of changes is mandatory for the following contents:

• Business name.
• Address of the head office of the enterprise.
• Charter capital (for different types of companies) or Investment capital (for private enterprises).
• Legal information of the Legal Representative (applicable to Limited Liability Companies and Joint Stock Companies), including: Full name, contact address, nationality, and legal document number of the individual.
• Business Owner’s legal information (applies to Sole Proprietorships).
• Legal information of the General Partner (applicable to the Partnership).
• Membership information (applicable to Limited Liability Companies), including:
  • For individual members: Full name, contact address, nationality, number of legal documents.
  • For members who are organizations: Name, enterprise code and address of the head office.

(Note: The enterprise number is fixed and does not change throughout the operation of the enterprise)

Pursuant to the contents of Official Letter 4370/BTC-DNTN in 2025, the Ministry of Finance has provided detailed guidance on business registration for cases with adjustments to administrative boundaries as follows:

• Legality of Issued Certificates: All types of issued Certificates (including Certificates of Registration of Enterprises, Business Households, Cooperatives, and Certificates of Operation of Branches/ROs/Business Locations) remain legally valid and continue to be used normally.
• Regulations for business registration agencies: Business registration agencies are not allowed to require or compel enterprises, business households, etc. must carry out the procedures for registering the change of address information only for the reason of change of administrative boundaries.
• Enterprise’s initiative: Updating the new address information on the Certificate is the right, not the obligation of the enterprise. Enterprises can choose to do this when there is a need or at the same time register to change other contents to optimize procedures (such as changing capital, industry, representative, etc.).

Cases restricted from carrying out change procedures

The law also stipulates cases in which enterprises are restricted and not allowed to carry out procedures for changing business registration contents. Specifically, the Business Registration Authority will refuse to process the dossier if the enterprise falls into one of the following situations:

• Company that has been notified of violations: Including cases where the enterprise has received an official notice from the Business Registration Office of the violation, leading to the revocation of the Enterprise Registration Certificate (ERC), or has a Decision to revoke the ERC.
• Company is in the process of dissolution: From the time the enterprise approves the dissolution decision and is in the stage of carrying out dissolution procedures, the enterprise is not allowed to make changes to the registered contents.
• At the request of a competent State agency: The registration of changes will be suspended or not carried out when the Business Registration Authority receives a written request from the Court, the Judgment Enforcement Agency, or the Public Security Agency, in order to serve the proceedings. investigation or enforcement of judgments related to enterprises.

Some companies in Dinh Cong Ward before the merger of administrative boundaries

Guidance on changing business registration in Dinh Cong Ward

Case 1: Only the address is updated due to the change of administrative boundaries

This is a case where the business application only updates the address information to be consistent with reality after the merger. Components of the dossier include:

• An application for registration of changes in the contents of the Enterprise Registration Certificate according to Form No. 12 issued together with Circular 68/2025/TT-BTC.
• Power of attorney: If the person carrying out the dossier submission procedures is not the legal representative of the enterprise.

Case 2: Updating administrative boundaries combined with changes to other contents

This is a case where the enterprise combines the simultaneous update of the address with the change of one or more other contents (for example, capital increase, name change, change of representative, etc.). Components of the dossier include:

• Written record of the Decision on change of business registration contents: Depending on the type of enterprise, including:
  • Owner’s Decision (For Single-Member Limited Liability Companies).
  • Decision of the Members’ Council (For limited liability companies with two or more members).
  • Decision of the General Meeting of Shareholders or the Board of Directors (for Joint Stock Companies).
• An application for registration of changes in the content of the Enterprise Registration Certificate: According to Form No. 12 of Circular 68/2025/TT-BTC.
• List of Beneficial Owners: According to Form No. 10, Circular 68/2025/TT-BTC (Details of Beneficial Owners are interpreted in Section IV).
• Other documents depending on the content of the change:
  • Change of Legal Representative (if there is capital transfer): Supplement the Transfer Contract and/or Liquidation Record.
  • Changing the address of the head office other than the tax authority: There must be a written certification of the completion of tax finalization procedures at the old tax authority to transfer to the new tax authority.
  • Increase of charter capital: Supplement the minutes of the meeting on the capital increase and documents certifying the completion of the capital contribution, such as receipts, shareholder books.

Submission and processing of dossiers to change business registration in Dinh Cong Ward

Step 1: Submit the application

Currently, except for some special cases, the dossier of change of business registration must be submitted electronically. Enterprise can access the National Business Registration Portal at the following link: https://dangkyquamang.dkkd.gov.vn/online/. The applicant uses a public digital signature (USB Token) or Business Registration Account to authenticate and submit the application.

Step 2: Process the application and Get the result

Normally, the Business Registration Authority will process the dossier within 03 (three) working days from the time of receipt of a valid dossier. Currently, Hanoi city is implementing the issuance of an electronic version of the Business Registration Certificate. Therefore, the result received by businesses will be a PDF file with a digital signature of the Business Registration Authority, which has the same legal validity as a paper copy instead of a hard paper copy as before.

Notes when changing business registration in Dinh Cong Ward

According to the provisions of Article 17, Decree 168/2025/ND-CP, enterprises are obliged to declare information about the beneficial owner when establishing a new one or registering a change of business registration. A business beneficial owner is defined as an individual who meets one of the following criteria:

• Individuals who directly or indirectly own 25% of the charter capital or 25% or more of the total voting shares of the enterprise.
• Individuals have de facto control over the adoption of at least one of the following material decisions of the enterprise:
  • Appointing, dismissing or dismissing the majority or all members of the Board of Directors, the Chairman of the Board of Directors, the Chairman of the Board of Members;
  • Appointment, dismissal or dismissal of the legal representative, director or general director;
  • Decide on the amendment and supplementation of the company’s charter;
  • Decide on issues on changes in organizational structure and management;
  • Decide on issues of reorganization or dissolution of enterprises.

Above are some advice of Viet An Law on changing business registration in the newly merged Dinh Cong ward. If you have any questions about this service or legal issues related to business operations, please contact us immediately for timely assistance.