Adjust Investment Registration Certificate in Thanh Xuan Ward, Hanoi City

The activity to adjust Investment Registration Certificate in Thanh Xuan Ward, Hanoi City is an important legal procedure, helping enterprises and investors ensure the validity of the project throughout its operation. When there are changes in address, capital, investors, or project content, timely adjustment will help limit legal risks and create favorable conditions for business activities. In the article below, Viet An Law will help Investors clearly understand and proactively perform the procedure to adjust Investment Registration Certificate in Thanh Xuan Ward, Hanoi quickly, lawfully, and legally safe.

What is notable about the new Thanh Xuan Ward after the administrative merger in 2025?

According to the administrative unit arrangement plan of Hanoi City, the new Thanh Xuan Ward officially comes into operation from July 1, 2025, formed on the basis of merging:

• The majority of the natural area and population of the wards: Thanh Xuan Trung, Thuong Dinh, Nhan Chinh, Thanh Xuan Bac (Thanh Xuan district);
• A part of the natural area and population of the wards: Trung Van (Nam Tu Liem district); Trung Hoa (Cau Giay district).

Why is Thanh Xuan a “hotspot” to adjust Investment Registration Certificate?

Thanh Xuan is an area with a strong mark of the core urban area – service economy – high-value real estate, with prominent features:

• Vibrant commercial – service center: Nguyen Trai, Le Van Luong, Khuat Duy Tien, Hoang Dao Thuy concentrated with banks, showrooms, offices, restaurants;
• High-end commercial – office real estate: Apartment buildings, complexes, office buildings for lease;
• Complete commercial infrastructure: Modern shopping centers parallel with traditional markets.

Therefore, many FDI projects and domestic investment projects have to review and update their legal dossiers after the new Thanh Xuan Ward is established.

What is an Investment Registration Certificate and why is it necessary to adjust Investment Registration Certificate?

What is an Investment Registration Certificate?

The Investment Registration Certificate (or IRC) is a legal document issued by a competent state agency to an investor, recording basic information about the investment project according to the Law on Investment.

The main contents of the Investment Registration Certificate include:

• Investor information
• Name and objectives of the investment project
• Project implementation location
• Scale, total investment capital
• Project operation duration
• Project implementation schedule

The Investment Registration Certificate is considered the “birth certificate” of the project, serving as the basis for implementing procedures regarding land, construction, tax, labor, environment, and commercial transactions.

Cases requiring to adjust Investment Registration Certificate

According to Article 41 of the Law on Investment 2020, investors are required to adjust Investment Registration Certificate when there are changes affecting the registered content, most commonly including:

• Changing the project implementation location, especially changing or updating the administrative address in Thanh Xuan Ward.
• Changing the investment project name.
• Changing the investor or investor information.
• Changing the objectives and scale of the project.
• Changing total investment capital, capital structure.
• Adjusting the project operation duration.
• Other changes according to investment law regulations.

Note: Failure to adjust in a timely manner may lead to administrative penalties and cause difficulties when performing other related procedures.

Authority to adjust Investment Registration Certificate in Thanh Xuan Ward, Hanoi

Based on Article 39 and Clause 2, Article 41 of the Law on Investment 2020, the agencies competent to receive dossiers to adjust Investment Registration Certificate in Hanoi City include:

Hanoi Department of Finance

The Hanoi Department of Finance has authority to adjust Investment Registration Certificate for investment projects outside industrial zones, export processing zones, high-tech zones, and economic zones.

• Previously, this authority belonged to the Department of Planning and Investment.
• However, currently, the Department of Planning and Investment has been merged with the Department of Finance.
• Headquarters: Van Ho Inter-agency, No. 52 Le Dai Hanh, Hai Ba Trung Ward, Hanoi
• Tel: 02438248989
• Website: sotaichinh.hanoi.gov.vn

Hanoi Industrial and Export Processing Zones Management Authority (HIZA)

The Hanoi Industrial and Export Processing Zones Management Authority has authority to adjust Investment Registration Certificate for investment projects within industrial zones, export processing zones, high-tech zones, and economic zones.

• Address: 7-floor Building, CC02, Mo Lao Urban Area, Ha Dong Ward, Hanoi
• Tel: (+84)433560426
• Email: vanthu_bqlkcncx@hanoi.gov.vn
• Website: http://hiza.gov.vn

Sequence and procedures to adjust Investment Registration Certificate in Thanh Xuan Ward, Hanoi

Dossier to adjust Investment Registration Certificate

According to Article 47 of Decree 31/2021/ND-CP, amended by Clause 16 Article 1 of Decree 239/2025/ND-CP, depending on the content to adjust, the dossier includes:

• Written request to adjust the investment project;
• Report on the project implementation status up to the time of adjustment;
• Decision on project adjustment by the investor (for organizations);
• Documents explaining the content of the change;
• Related land documents (if any).

Implementation sequence

The process to adjust Investment Registration Certificate in Thanh Xuan Ward is carried out according to the following steps:

• Step 1: Investor prepares a complete dossier according to regulations.
• Step 2: Submit the dossier at the competent authority (Hanoi Department of Finance or related Management Board).
• Step 3: State agency receives, verifies the dossier, and requests supplementation (if necessary).
• Step 4: Issue the adjusted Investment Registration Certificate to the investor.

Settlement time

Time to settle procedures to adjust Investment Registration Certificate

• 03 working days: for adjustment of project name, investor name.
• 07 working days: for other adjustment contents.

Common legal risks if delayed to adjust Investment Registration Certificate in Thanh Xuan Ward

In reality, many enterprises believe that changing the administrative address after the merger is only “technical”, so they are not in a hurry to adjust Investment Registration Certificate.

However, this approach carries many legal risks, especially in an area with high project density like Thanh Xuan Ward.

Some common risks include:

• Legal dossiers lacking consistency between the Investment Registration Certificate, Enterprise Registration Certificate, tax records, and land records;
• Difficulties when working with banks, especially in disbursement, guarantee, loan transactions, or credit limit adjustments;
• Being required to explain or having dossier processing suspended when performing procedures for project adjustment, capital increase, or operation duration extension;
• Risk of administrative penalties if the management agency determines that the enterprise did not update project information in a timely manner according to regulations.

In the context where management agencies are increasing data digitization and information interconnection between systems, allowing information discrepancies to persist can cause greater consequences than the initial cost and time for adjustment.

Which enterprises should prioritize to adjust Investment Registration Certificate early?

Not all projects need to adjust Investment Registration Certificate immediately after the ward merger. However, the following groups of enterprises should prioritize doing so early to avoid arising problems:

• Enterprises with foreign direct investment (FDI) or projects with foreign elements;
• Projects that are or are about to adjust investment capital, expand scale, or change project objectives;
• Enterprises planning to transfer projects or change investors;
• Projects performing land, construction, or environmental procedures locally;
• Enterprises frequently working with banks, major partners, and auditors.

Performing to adjust Investment Registration Certificate early helps enterprises proactively control legal dossiers and create a favorable foundation for subsequent development steps.

Is it mandatory to adjust the Enterprise Registration Certificate when performing to adjust Investment Registration Certificate?

This is a very common question after administrative mergers.

• Case where the enterprise headquarters address changes according to the new administrative boundaries: the enterprise needs to perform the procedure to change the Enterprise Registration Certificate;
• Case where only the investment project address changes: it is necessary to adjust Investment Registration Certificate, it is not necessarily required to change the enterprise registration (unless the enterprise headquarters is also located at the project site).

In many cases, to ensure consistency, enterprises should review both types of documents simultaneously to avoid “information deviation” between important legal dossiers.

Common errors causing dossiers to adjust Investment Registration Certificate to be returned

From practical dossier processing experience in Hanoi, Viet An Law notes some common errors that prolong the time to adjust Investment Registration Certificate:

• The explanation document does not clarify the reason for adjustment, especially in cases of administrative address change;
• Lack of report on project implementation status up to the time of adjustment;
• Decision on project adjustment by the investor is not signed by the competent authority;
• Information in the adjustment dossier is not synchronized with the enterprise registration dossier or tax dossier;
• Applying old forms or legal bases that have not been updated according to new regulations.

Preparing a methodical dossier from the beginning will help enterprises save significant time and limit being asked to supplement multiple times.

The above is the consultation on the service to adjust Investment Registration Certificate in Thanh Xuan Ward, Hanoi City by Viet An Law Firm, thank you for your interest and follow-up. For any questions, please contact Viet An Law Firm for the fastest support!