Adjust Investment Registration Certificate in Tan Thoi Hiep Ward, Ho Chi Minh City

The establishment of Tan Thoi Hiep Ward in the recent reorganization of administrative units has led to important changes to investment projects in the area. It is a fact that the address information recorded on the current Investment Registration Certificate is no longer compatible with the new administrative landmark. This makes many investors concerned: Is the procedure for adjusting the certificate a mandatory obligation to be carried out immediately? How to prepare legal documents and procedures? To solve these concerns, Viet An Law would like to send you specific instructions in the article below.

Information on the merger of new administrative boundaries of Tan Thoi Hiep Ward

Pursuant to Resolution No. 1685/NQ-UBTVQH15 on the arrangement of commune-level administrative units of Ho Chi Minh City in 2025, Tan Thoi Hiep Ward was established based on the following criteria:

• The entire natural area, population size of Hiep Thanh Ward (District 12);
• The entire natural area, population size of Tan Thoi Hiep Ward;
• Hiep Thanh Ward area: FDI investment projects are mainly concentrated in Hiep Thanh Industrial Park and mainly operate in the fields of textiles and garments, leather and footwear, mechanical engineering and packaging (from Taiwan, Korea). Due to the location of the district administrative center, the speed of urbanization in Hiep Thanh is very fast. The industrial land fund is gradually converting to commercial, service and residential land. New FDI inflows tend to shift to the retail trade sector to serve high population density.
• Tan Thoi Hiep Ward: There is Tan Thoi Hiep industrial park, which attracts FDI in the production of consumer goods, food, beverages and logistics warehouses thanks to its location close to National Highway 1A (Dai Han Highway), convenient for transporting goods to the provinces.

Taking advantage of its location on National Highway 1A and bordering Go Vap, the new ward continues to be an ideal destination for FDI enterprises in the field of e-commerce logistics, which need transshipment warehouses to distribute goods to the inner city of Ho Chi Minh City.

Cases of mandatory adjustment of the Investment registration certificate in Tan Thoi Hiep Ward

To ensure compliance, investors need to clearly identify two groups of cases of adjusting the Investment Registration Certificate with mandatory status as follows:

Group of cases of mandatory adjustment

This is a legal obligation that arises when the investor actively changes the contents of the project that are different from the original licensed dossier. Complying with the provisions of Article 41 of the Law on Investment 2020, investors are forced to register with state agencies when there is a change in their investment activities.

• Scope of application: Includes any changes related to:
  • Identification information: Project name, project code, investor information.
  • Scale and location: Land area, location of implementation, objectives and scale of the project.
  • Resources and progress: Total investment capital (contributed/mobilized capital), implementation progress, operation duration.
  • Other factors: Forms of investment incentives and binding conditions (if any).

Optional Case Groups

This is an exception and objective case when the change of address information does not come from the subjective will of the investor but due to the State’s administrative decision on the rearrangement of administrative units. In the spirit of Official Letter 4370/BKHDT-DKKD, the guidance on business registration operations is as follows:

• The previously issued Investment registration certificate and Business Registration remain legally valid in all transactions.
• State agencies are not allowed to require or oblige enterprises to carry out the procedure for updating this address individually.

Preparation of dossiers for adjustment of investment registration certificate in Tan Thoi Hiep Ward

According to Clause 16, Article 1 of Decree 239/2025/ND-CP amending Decree 31/2021/ND-CP guiding the Law on Investment, a dossier to carry out procedures for adjusting the Investment registration certificate includes the following documents:

• Written request for adjustment of the investment project (Form A.I.1 according to Circular 25/2023/TT-BKHDT);
• Report on the implementation of the investment project up to the time of adjustment;
• The investor’s decision on the adjustment of the investment project for the institutional investor;
• Copy of identity card/ID card/passport (for individual investors) or certificate of establishment/equivalent documents (for institutional investors);
• Proposal of the investment project, clearly stating the contents of adjustment (objectives, scale, investment capital, location, duration, schedule, labor, investment incentives);
• Financial statements of the last 02 years or commitment to financial support from the parent company/financial institution;
• Documents related to the content of the adjustment (e.g. land lease contract if the project location is changed).

Submission and processing of dossiers of adjustment of investment registration certificate in Tan Thoi Hiep Ward

About the method of submission

Submit to the Department of Finance of Ho Chi Minh City (for projects outside industrial parks) or the Ho Chi Minh City Industrial Park Management Board (for projects inside industrial parks). Investors can apply online. Article 39 of Decree 31/2021/ND-CP guides the procedures for adjusting the online investment registration certificate as follows:

For investment projects not subject to approval for investment guidelines, investors may choose to submit dossiers of adjustment of investment registration certificate in paper form or online on the National Investment Information System in one of two forms: using digital signatures or not using digital signatures.

The dossier of request for adjustment of the online investment registration certificate includes data as prescribed and is presented in the form of an electronic document, which has the same legal validity as the paper dossier.

Documents submitted online are valid when the following conditions are met:

• Having all papers and contents fully declared as prescribed for paper dossiers, expressed in the form of electronic documents and named corresponding to the name of the type of paper;
• The information declared on the System is complete and accurate according to the information in the paper dossier; authenticated by the investor’s digital signature or consistently compared with the paper dossier.

Regarding the time limit for processing dossiers

The investment registration agency shall check the validity within 07 working days from the date of receipt of the dossier. In case of adjustment of an investment project related to the change of the name of the investment project or the name of the investor in the investment registration certificate, in case of adjustment of the implementation schedule and operation duration of the investment project or the investor wishing to update information on the location of the investment project on the basis of arranging the application administrative departments and local government organizations at two levels, the time for processing dossiers will be 03 working days, there will be two cases as follows:

• Amendment and supplementation (if necessary): If the dossier is invalid, the investment registration agency shall notify the enterprise to supplement it.
• Issuance of adjustment certificate: If the dossier is valid, the investment registration agency shall issue an adjusted investment registration certificate.

All difficulties and problems related to the adjustment of investment registration certificate in Tan Thoi Hiep Ward after the merger, please contact the legal consultancy department of Viet An Law Firm for detailed advice and the most effective support!