Prepare Dossier for PIT Refund Service in Vietnam

According to statistics, a considerable number of employees are eligible for personal income tax (PIT) refunds each year. However, many individuals are still unaware of their entitlement to refunds or the procedures for claiming them. As a result, the preparation of a dossier for the PIT refund service in Vietnam has become increasingly popular. This service assists individuals in preparing and submitting PIT refund applications, making the process simpler, faster, and legally compliant. With support from professionals, taxpayers can save time and effort while avoiding unnecessary errors. In the following, Viet An Law will present the relevant legal aspects of prepare dossier for PIT refund service in Vietnam.

Conditions for Personal Income Tax Refund

According to Clause 2, Article 8 of the Law on Personal Income Tax 2007 and Article 28 of Circular No. 111/2013/TT-BTC, the conditions for personal income tax refund are as follows:

• PIT refunds apply to individuals who have registered and obtained a tax code at the time of submitting the tax finalization dossier.
• Individuals are eligible for PIT refunds in the following cases:
• The amount of tax paid exceeds the payable amount.
• The individual has paid tax, but their taxable income does not reach the threshold requiring payment.
• Other cases as decided by competent state authorities.
• For individuals who have authorized their income-paying organizations or individuals to finalize taxes on their behalf, the refund will be processed through those organizations or individuals.
• Individuals who directly declare taxes with the tax authority may opt for a refund or carry forward the overpaid tax to the subsequent period at the same tax authority.

How to Calculate PIT Refund Amount

The refundable PIT amount is calculated using the following formula:

Refundable PIT amount = PIT paid – PIT payable based on tax finalization

If the result is positive (>0), the excess amount will be refunded. If negative (<0), it indicates underpayment:

• The PIT amount paid is determined based on payment receipts to the State Treasury or PIT withholding certificates.
• The PIT payable based on tax finalization = [(Total taxable income–Total deductions)/12 months]× Tax rate × 12 months

Where is the PIT Refund Dossier Examined?

Under Article 74 of the 2019 Law on Tax Administration, the locations for reviewing PIT refund dossiers are:

• Dossiers under the category “refund first, inspect later” are reviewed at the tax authority’s headquarters.
• Dossiers requiring “inspect first, refund later” are reviewed at the taxpayer’s address or the offices of relevant organizations or individuals.

Components of the PIT Refund Dossier

As per Article 42 of Circular 80/2021/TT-BTC, a PIT refund dossier includes the following documents:

For organizations/individuals finalizing PIT on behalf of employees with authorization:

• Request for handling overpaid tax, late payment interest, or penalties (Form 01/DNXLNT per Appendix I of Circular 80).
• Power of attorney if the taxpayer does not directly submit the refund dossier (except where tax agents submit under a signed contract).
• Tax payment receipts (Form 02-1/HT per Appendix I of Circular 80).

For individuals directly finalizing PIT with tax authorities and having overpaid tax:

• If the individual has already filled in the refund request on their finalization declaration, they do not need to submit a separate refund dossier.
• The tax authority will process the refund based on the PIT finalization dossier.

Procedures for Submitting the PIT Refund Dossier

Employees may authorize their employer to finalize taxes on their behalf or directly submit the refund claim themselves.

• If authorized, the refund will be processed through the employer.
• If declaring directly, the taxpayer must determine the appropriate tax authority—either the one managing their employer or the one governing their place of residence or temporary residence.

In addition to providing full PIT finalization services, Viet An Tax Agent offers consultation and prepares a dossier for the PIT refund service in Vietnam.

Timeline for PIT Refund Processing

According to Article 75 of the 2019 Law on Tax Administration:

• For “refund first, inspect later” cases: the refund decision must be issued within 06 working days from the date the tax authority notifies acceptance of the refund dossier.
• For “inspect first, refund later” cases, the refund decision must be issued within 40 days from the date the tax authority notifies acceptance of the refund dossier in writing.

Services Provided by Viet An Law in the Preparation of Dossier for PIT Refund Service in Vietnam

• Review dossiers and advise on PIT refund procedures.
• Prepare PIT refund dossiers.

When using the prepared dossier for the PIT refund service in Vietnam by Viet An Law- Tax Agency, clients only need to provide the required documents. Viet An will act on behalf of clients to work with competent state agencies. Required documents include:

• Copy of ID card and household registration book.
• Copies of tax withholding documents, tax payment receipts, and income confirmation letters (if available).
• Copies of receipts for charitable, humanitarian, or educational donations (if any).
• Dependent deduction information: birth certificate, ID card, tax code, and applicable deduction period (if any).
• Personal tax code and full name of spouse.
• Contact email and phone number.
• Bank account details: account holder name, account number, bank name, and branch.

Why enterprises and individuals should use Viet An’s Tax Accounting services

Liability assurance and risk minimization:

When using Viet An’s tax services, the company will be responsible for declaring, signing, and stamping tax declarations, refund dossiers, exemption and reduction files as required by the Law on Tax Administration. Viet An Law firm must also provide timely and accurate documents upon request from the tax authority to justify the accuracy of declarations and refund requests.

Focus on Business Operations:

By utilizing tax accounting services from a licensed tax agency, businesses benefit from streamlined procedures for tax declaration, payment, and refund in compliance with the law. All tax-related administrative tasks are handled entirely by the tax agent, allowing businesses and individuals to avoid spending time and resources on complex tax procedures. This is especially advantageous for small and medium-sized enterprises (SMEs), as well as larger companies.

Viet An Tax Agency is capable of providing tax services and support to businesses of all sizes across the country. In addition to common benefits, clients gain access to various other advantages. As a result, businesses can focus their time and efforts on core operations without concerns about complying with tax laws and regulations.

Cost Efficiency:

The cost of using a prepared dossier for the PIT refund service in Vietnam is significantly lower than hiring full-time, experienced accountants or outsourcing general accounting services.

Detailed scope of preparing dossier for PIT refund service in vietnam

• Consultation and guidance on adjusting PIT refund dossiers.
• Review and inspection of refund-related documents.
• Preparation of PIT refund requests.
• Representation for submitting dossiers and working with tax authorities.
• Receiving the refund decision on the client’s behalf.
• Handling other related procedures.

If you require legal support or further assistance with prepare dossier for PIT refund service in Vietnam, please contact Viet An Tax Agency for the most professional support.