Tax identification number invalidation service for enterprises in Vietnam

Invalidating the corporate tax identification number is an important procedure that any company that ceases business needs to carry out according to regulations. This not only ensures that the suspension of business takes place legally but also ensures that the enterprise fully fulfills its tax obligations (if any). In the article below, Viet An Tax Agent will advise you about the tax code invalidation service for businesses  in Vietnam in detail.

What is a tax identification number?

A tax identification number consists of a string of characters with a length of 10 – 13. A business or individual tax identification number licensed by a tax authority for the purpose of tax administration. According to regulations, individuals and business organizations are only granted a single tax identification number throughout the process from tax registration to the time of termination of tax identification number validity.

Cases of tax identification number invalidation for enterprises

If the taxpayer registers tax together with the business registration or cooperative registration, it is necessary to carry out procedures for invalidation of the tax identification number in the following cases:

• Termination of business activities or decision on dissolution or bankruptcy.
• The enterprise establishment registration certificate and business registration certificate are revoked.
• Being divided, separated, merged or consolidated according to decisions from the board of directors and the board of members.

If the taxpayer registers tax directly with the tax authority, it is necessary to carry out the procedures for invalidation of the tax identification number as prescribed when:

• Terminate business activities and have fully fulfilled tax obligations.
• The business registration certificate or other equivalent papers are revoked.
• Being divided, separated, merged or consolidated according to decisions of the board of directors and the board of members.
• The taxpayer is scanned and verified by the tax authority that the taxpayer is not operating at the registered business address.
• Individuals who are killed, missing or incapable of civil acts.
• Foreign contractors at the end of contracts in Vietnam.

Procedures for invalidation of tax identification numbers for enterprises

Documents to be prepared

For the managing unit, the complete dossier to carry out the procedures for invalidation of the tax identification number for the enterprise:

• A copy of the decision on dissolution of the enterprise.
• A copy of the contract on separation, merger or consolidation.
• A copy of the decision on revocation of the business license of the competent authority.

For dependent units:

• A copy of the decision to terminate business activities.
• A copy of the decision on revocation of the operation registration certificate of the dependent unit.

For foreign contractors and investors

• Foreign contractors participating in oil and gas contracts.
• A copy of the liquidation of the contract or a copy of the record of transfer of the entire capital contributed to the contract.

Steps to invalidate a tax identification number for an enterprise

• Step 1: Prepare a complete dossier with a written request for tax identification number invalidation.
• Step 2: Submit the dossier to the tax authority directly managing it. Concrete:
  • For business organizations: The place to submit the dossier is at the tax department of the province or centrally run city where the enterprise registers for tax.
  • For individuals or business households: Submit the dossier at the tax sub-department of the district, district or city where the individual or business household registers for tax for the first time.

In addition, you can also submit online documents through the web portal of the General Department of Taxation.

• Step 3: The tax authority receives the dossier from the business and responds
  • If the dossier you submit to the tax authority is valid, the tax authority will carry out the procedures for invalidation of the tax identification number for the enterprise in accordance with regulations.
  • If it is necessary to supplement, the tax administration agency will respond and notify the taxpayer after 5 working days.
• Step 4: Notification of invalidation of enterprise tax identification number

After confirming that the submitted dossier is valid, the tax authority will send a notice of termination of tax identification number to the enterprise or individual. The tax identification number will be officially terminated from the time of receipt of the notice.

• Step 5: Update information

The tax authority will update the information into the system and confirm that the tax identification number of the organization or individual is legally terminated.

• Step 6: Record Archive

The party proposing to invalidate the tax identification number needs to archive dossiers and official letters to serve the inspection later.

Tax identification number invalidation service for enterprises

Viet An Tax Agent with a team of experienced staff will bring customers who need the fastest and most accurate tax code invalidation service for businesses:

• Review the financial statements for enterprises and the tax obligations to be fulfilled before sending a written request for termination of tax identification number validity.
• Responsible for fully preparing dossiers of tax identification number invalidation for enterprises as prescribed.
• On behalf of the enterprise, receive feedback from the tax authority and make corrections and supplements (if any).
• Support and accompany businesses until the procedures are completed.

Above are the basic steps as well as the service of invalidating tax identification numbers for businesses that Viet An tax agent has been providing to customers in need. Please contact us if you need to solve the above procedure!