Along with the continuous development of technology, science, engineering, electronic records have appeared to replace traditional records. That has helped to make the management and storage easier and faster. Electronic records are now commonly used in accounting, internal audit, and corporate legal.
Clause 2 Article 3 of Circular No.19/2021/TT-BTC prescribes: “Electronic record is information created, sent, received and stored electronically when taxpayers, tax authorities, agencies, other relevant organizations and individuals conducting electronic tax transactions”.
Clause 5 Article 3 of Decree No.123/2020/ND-CP prescribes that: “Electronic record means a record or receipt defined in Clause 4 of this Article, which is represented in the electronic form and issued by the organization or individual responsible for tax deduction to a taxpayer or issued by a tax, fee or charge collector to a payer by using electronic instruments following regulations of the Law on charges and the Law on taxation.” Accordingly, electronic records including personal income tax withholding and receipts of taxes, fees, and charges which are represented in the electronic form, or internally- or externally printed.
Notices: The above electronic records must be digitally signed according to Article 7 of Circular 19/2021/TT-BTC. In case electronic tax records are enclosed in hand documents, they must be converted into electronic forms according to provisions of the Law on Electronic transactions and the Decree No.165/2018/ND-CP dated 12/24/2018 of the government on electronic transactions in financial activities (hereinafter referred to as Decree No.165/2018/ND-CP).
The storage of electronic records in the tax field is implemented within the time limit prescribed by law such as hand documents, following the environment, electronic storage conditions, and relevance of the law on archiving and ensuring the conditions specified in Clause 1 Article 15 of the Law on Electronic transactions. In case electronic records expire as prescribed but are related to the integrity of system information and circulating electronic records, they must continue to be archived until the cancellation of electronic records completely does not affect other electronic transactions, then they will be destroyed.
The above is information about electronic records in electronic tax transactions following the law. If customers wishing to use tax accounting services, please contact Viet An Tax Advisors in Vietnam for the quickest and most accurate support!
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