Change business registration in Yen So Ward, Hanoi City

After the recent adjustment and merger of administrative boundaries, the address of the head office of enterprises in Yen So Ward has officially changed. This leads to the fact that the address information on the business registration certificates of enterprises operating in the area no longer coincides with the new actual address. Due to the need for businesses to change their business registration quite a lot, Viet An Law would like to guide customers on the procedures for changing business registration in Yen So Ward through the article below.

Information after the merger of administrative boundaries in Yen So Ward

Pursuant to Resolution No. 1656/NQ-UBTVQH15 of the Standing Committee of the National Assembly on the arrangement of commune-level administrative units of Hanoi city, Yen So Ward was established based on the following criteria:

• Part of the natural area, population size of Thinh Liet ward;
• Part of the natural area, population size of Yen So ward;
• Part of the natural area and population size of Tu Hiep commune;
• The rest of Hoang Liet ward after being arranged into Hoang Mai, Dinh Cong and Hoang Liet ward;
• The rest of Tran Phu ward after being arranged into Linh Nam and Hoang Mai ward.

Some companies after merging administrative boundaries in Yen So Ward

Because the merger of administrative boundaries may lead to a lack of consistency in information, it is recommended that you review and compare the information of the head office with the database of state agencies to ensure absolute accuracy. Customers can look up online of the General Department of Taxation, please visit at: https://tracuunnt.gdt.gov.vn/tcnnt/mstcn.jsp

Is it mandatory to change the business registration after the merger of administrative boundaries in Yen So Ward?

Regarding the obligations of enterprises in Yen So Ward as well as other wards after the merger of administrative boundaries, Official Letter 4370/BTC-DNTN in 2025 has guided as follows:

• Regarding legal validity: All issued Certificates (including Certificates of Registration of Enterprises, Business Households, Cooperatives, and Certificates of Operation of Branches/ROS, etc.) remain legally valid and continue to be used normally.
• On the part of the business registration agency: The business registration authority is strictly prohibited from requesting or compelling enterprises and business households to carry out procedures for changing their address only for the reason of merging administrative boundaries.
• Regarding the enterprise’s initiative: Enterprises can choose to update new address information when needed or can do so simultaneously in the registration of changes to other contents in the future (e.g., changes in charter capital, representatives, etc.).

Guidance on changing business registration in Yen So Ward

Case 1: Only update the address due to the change of administrative boundaries

The list of required documents includes:

• An application for registration of changes to the contents of the ERC according to Form No. 12 issued together with Circular 68/2025/TT-BTC.
• Power of attorney (applicable in case the person carrying out the procedures is not the legal representative of the enterprise).

Application Submission and Processing Process

• Receiving agency: Business Registration and Corporate Finance Department – Hanoi Department of Finance.
• Submission method: Submit online documents through the National Business Registration Portal at the address: dangkykinhdoanh.gov.vn.
• Processing time: 03 (three) working days from the time the Business Registration and Corporate Finance Office receives a valid dossier during office hours.
• Fees: Enterprises are exempt from the fee for announcing changes to enterprise registration contents.

Case 2: Update the address at the same time as changing other contents

The enterprise has the right to combine the update of the address due to the merger at the same time as the change of other business registration contents (such as capital increase, change of representative, etc.).

The list of documents includes:

• Written record of the Decision on change of business registration contents:
  • Owner’s Decision (For Single-Member Limited Liability Companies);
  • Decision of the members’ council (For limited liability companies with two or more members);
  • Decision of the General Meeting of Shareholders/Board of Directors (For Joint Stock Companies).
• An application for registration of changes to the contents of the ERC according to Form No. 12 issued together with Circular 68/2025/TT-BTC.
• List of beneficiary owners (according to Form No. 10 issued together with Circular 68/2025/TT-BTC).
• Other documents vary and the content changes:
  • In case of change of the legal representative (if there is a transfer): Supplement the transfer contract/Liquidation record.
  • In case of change of address other than that of the tax authority: It is mandatory to have a written certification of the completion of tax finalization procedures at the old tax authority to transfer to the new tax authority.
  • In case of charter capital increase: Supplement the minutes of the meeting on the capital increase and papers certifying the completion of capital contribution.
  • In case of reduction of charter capital: Supplement the written commitment to ensure full payment of debts and other property obligations after the capital reduction and the latest financial statement (for limited liability companies with two or more members).

Application Submission and Processing Process

• Receiving agency: Business Registration and Corporate Finance Department – Hanoi Department of Finance.
• Submission method: Submit online documents through the National Business Registration Portal at the address: dangkykinhdoanh.gov.vn.
• Processing time: 03 (three) working days from the time the Business Registration and Corporate Finance Office receives a valid dossier during office hours.
• Fees: The fee for changing business registration is 100,000 VND.

Notes when changing business registration in Yen So Ward

According to the provisions of Article 17, Decree 168/2025/ND-CP, enterprises are obliged to declare information about the beneficial owner when establishing a new one or registering a change of business registration. A business beneficial owner is defined as an individual who meets one of the following criteria:

• Individuals who directly or indirectly own 25% of the charter capital or 25% or more of the total voting shares of the enterprise.
• Individuals have de facto control over the adoption of at least one of the following material decisions of the enterprise:
  • Appointing, dismissing or dismissing the majority or all members of the Board of Directors, the Chairman of the Board of Directors, the Chairman of the Board of Members;
  • Appointment, dismissal or dismissal of the legal representative, director or general director;
  • Decide on the amendment and supplementation of the company’s charter;
  • Decide on issues on changes in organizational structure and management;
  • Decide on issues of reorganization or dissolution of enterprises.

Above are some advice of Viet An Law on changing business registration in the newly merged Yen So ward. If you have any questions about this service or legal issues related to business operations, please contact us immediately for timely assistance.