Change business registration in Lang Ward, Hanoi City

Implementing the policy of arranging and adjusting the boundaries of administrative units of Hanoi City, the new Lang ward was officially established on the basis of mergers from previous administrative units. This event has had a direct impact on changing the address of the headquarters of a series of businesses and organizations operating in the area. Accordingly, in order to ensure the consistency and accuracy of the dossier and maintain the continuity in transactions with partners, banks and tax authorities, enterprises wish to carry out procedures for updating the address on the Enterprise/Business Registration Certificate. Viet An Law would like to guide customers on the procedures for changing business registration in Lang Ward through the article below.

What are the old wards of Lang Ward after the merger of administrative boundaries?

According to Clause 12, Article 1 of Resolution No. 1656/NQ-UBTVQH15 on the arrangement of commune-level administrative units of Hanoi city in 2025, Lang Ward was established based on the merger as follows:

“Arrangement of the entire natural area and population size of Lang Thuong ward, the rest of Lang Ha ward after arrangement according to the provisions of Clause 5 (Giang Vo ward), Clause 9 (Dong Da ward) of this Article and the rest of Ngoc Khanh ward after arrangement according to the provisions of Clause 4 (Ngoc Ha ward), Clause 5 (Giang Vo Ward) This is a new ward called Lang Ward.“

These are all central, busy wards with a long history of development of the Capital. Lang Ha Ward stands out as a modern center with Lang Ha Street focusing on high-rise buildings, bank headquarters and high-class services. Meanwhile, Lang Thuong ward is home to a series of prestigious universities such as Foreign Trade, Diplomacy and central-level hospitals such as Hanoi Obstetrics and Gedynecology. Ngoc Khanh Ward is located in Ba Dinh district, is an important traffic hub and a busy residential area, harmoniously combining long-standing collective areas and modern commercial and service works. These wards, when merged, will be mutually supportive in terms of socio-economy.

Some company information in Lang Ward when merging administrative boundaries

In case needs to change business registration in Lang Ward

Clause 1, Article 30 of the Law on Enterprises 2020 clearly stipulates the basic contents constituting an enterprise registration dossier, including: name, code, address of the head office, information of the legal representative, information of founding members/shareholders and charter capital. Enterprises have the right and obligation to carry out procedures for registration of changes when this information is no longer relevant (except for the information of founding shareholders). For the procedure for changing the address information of the head office due to the merger of administrative boundaries, Official Letter 4370/BTC-DNTN in 2025 has given specific guidance that after the merger of administrative boundaries, all types of registration certificates (enterprises, business households, cooperatives, branches, etc.) have been granted and continue to be valid. Business registration agencies are not allowed to request or compel enterprises to register a change of address. Instead, businesses can update new address information when needed, or combine to do so simultaneously when registering to change another content in the future.

However, this right will be restricted in some cases. Accordingly, the authorities will refuse to change the business registration content if the enterprise is in one of the following conditions:

• The enterprise is in the process of being handled for violations at the Business Registration Authority, specifically having received a Notice of violation subject to revocation of the Business Registration Certificate (IRC), or has a Decision to revoke the Business Registration Certificate.
• The enterprise has approved the dissolution decision and is in the process of carrying out the prescribed procedures.
• Enterprises are subject to measures to prevent or suspend changes at the written request of competent state agencies such as Courts, Judgment Enforcement Agencies, or Investigation Agencies (according to the provisions of the Criminal Procedure Code).

Instructions for changing business registration in Lang Ward

Step 1: Prepare documents

• The decision document varies depending on the type of company (Owner, Members’ Council, or General Meeting of Shareholders/Board of Directors).
• Application/Notice of change of enterprise registration contents (Form No. 12, issued together with Circular 68/2025/TT-BTC).
• Detailed list of beneficiary owners (Form No. 10, issued together with Circular 68/2025/TT-BTC).

Enterprises must provide additional legal documents corresponding to each specific change. For example:

• In case of charter capital increase: It is necessary to have the minutes of the meeting on the capital increase and documents certifying the completion of capital contribution.
• In case of change of legal representative: Appointment documents and related documents are required (e.g. transfer contract/minutes of liquidation of the LC, if this change arises from the transfer activity).
• In case of changing the address to a different tax authority: The enterprise must complete the procedures for finalizing tax obligations at the old managing tax authority before submitting the business registration dossier to the new tax authority.

Step 2: Submit the application

Submit online through the Business Registration Portal via the link below: https://dangkyquamang.dkkd.gov.vn/online/Default.aspx

Step 3: Receive the results of application processing

The usual fee for the procedure for changing business registration is 100,000 VND, if the administrative boundary is not changed, there will be no fee for announcing the change of business registration contents. Normally, the application will take about 3 working days from the date of submission during office hours.

Notes on the change of business registration in Lang Ward

According to current regulations, when conducting a new establishment or changing business registration contents, enterprises are obliged to declare information about beneficial owners. The legal basis for determining this concept is specified in Article 17, Decree 168/2025/ND-CP. This document clearly states the criteria for determining the beneficial owner of an enterprise with legal status as follows:

“1. The beneficial owner of an enterprise with legal status (hereinafter referred to as the beneficial owner of the enterprise) is an individual who satisfies one of the following criteria:

a) Individuals who directly or indirectly own 25% of the charter capital or 25% or more of the total voting shares of the enterprise;

b) Individuals have the right to govern the approval of at least one of the following matters: Appointment, dismissal or dismissal of the majority or all members of the Board of Directors, the Chairman of the Board of Directors, the Chairman of the Board of Members; the legal representative, director or general director of the enterprise; amending and supplementing the charter of the enterprise; changes in the organizational structure of the company’s management; reorganize and dissolve the company.

2. An individual who owns an indirect property as prescribed at Point a, Clause 1 of this Article is an individual who owns 25% or more of the charter capital or 25% or more of the total voting shares of the enterprise through another organization.”

Above are some advice of Viet An Law on changing business registration in the newly merged Lang ward. If you have any questions about this service or legal issues related to business operations, please contact us immediately for timely assistance.