Social insurance declaration software service in Vietnam

Currently, in the field of Social Insurance, the use of social insurance software for declaration and submission of social insurance documents has brought many benefits to businesses, software providers, and social insurance agencies. Electronic social insurance declaration software is becoming one of the top priority solutions for many businesses to adapt to the digital transformation process. Using online insurance declaration software has many advantages over traditional insurance declaration methods. Therefore, this form has been and is being researched, responded to, and registered for implementation by many businesses. So, what is social insurance software? The information below will help businesses understand more deeply and have a basis for choosing an electronic social insurance declaration solution.

What is electronic social insurance declaration software?

Electronic social insurance declaration (or e-filing) is the process by which individuals, businesses, and organizations declare and submit social insurance documents through an online system using the internet. This means that instead of receiving paper documents at a physical one-stop service counter as before, social insurance agencies now receive electronically filed documents online. Social insurance software is the tool used to carry out these electronic transactions. Electronic social insurance declaration software is provided by I-VAN (Value Added Network) service providers who have official contracts with Social Insurance agencies.

Methods of Conducting Electronic Social Insurance Transactions

According to Decision No. 08/2015/QD-TTg on piloting electronic transactions in the field of Social Insurance, regulations of Vietnam Social Insurance, and instructions from Hanoi City Social Insurance on implementing electronic transactions in procedures for participating in Social Insurance (SI), Health Insurance (HI), and Unemployment Insurance (UI), employing units are allowed to choose one of the following two methods for submitting social insurance electronically:

• Vietnam Social Insurance’s Electronic Portal
• Electronic Transaction Portals of I-VAN Providers

In which, providers will offer electronic social insurance declaration software with different features and support to submit documents to Social Insurance agencies.

Criteria for Choosing Social Insurance Software

For newly established businesses, choosing a software solution to support social insurance declaration is a top concern. Not only does it directly relate to the social insurance declaration work of accountants and human resources personnel, but the choice of an electronic social insurance declaration solution also affects the settlement of benefits and entitlements for employees.

Therefore, when choosing electronic social insurance software, businesses should base their decision on the following criteria:

Some Popular Social Insurance Software Currently Available

Social insurance software, since its launch and implementation in businesses for the purpose of supporting declaration, submission, management of records, and conducting online transactions with social insurance agencies, has demonstrated the positive benefits and effectiveness it brings, helping businesses easily manage and carry out social insurance administrative procedures.

In general, social insurance software is used to manage employee social insurance information, helping organizations and social insurance agencies track records, calculate benefits, and conduct social insurance-related transactions. These software programs often integrate features such as document declaration, change notifications, and can be used to look up employee records and benefits.

Below are some social insurance software programs provided by IVAN service organizations that you can refer to:

VIN-BHXH Social Insurance Software

VIN-BHXH electronic social insurance declaration software, developed by VISNAM Joint Stock Company, is built and developed by a team of experienced experts with a deep understanding of insurance operations and the needs of corporate customers and employees in declaring social insurance information through electronic systems in accordance with the regulations of social insurance agencies.

Some of the outstanding advantages of VIN-BHXH software include:

VNPT-BHXH Social Insurance Software

VNPT-BHXH, the electronic social insurance declaration and submission service software from Vietnam Posts and Telecommunications Group (VNPT), is a software solution that meets all electronic transactions in the field of social insurance, digitizing document declaration, thereby helping businesses reduce operating costs for managing employee social insurance records.

The outstanding advantages of VNPT-BHXH software include:

• Full support for forms according to the regulations of Vietnam Social Insurance.
• Supports units in creating and managing records conveniently.
• Has a dedicated connection line to ensure safety and security.
• Superior utility technology.

eBHXH Social Insurance Software

eBHXH electronic social insurance declaration software from EFY Vietnam Informatics Technology Joint Stock Company helps businesses fully and comprehensively perform electronic social insurance declaration.

The outstanding features of the eBHXH software include:

• Declare, submit documents and track results right on the software
• Look up and notify monthly social insurance payment
• Digital signature signing function
• Data control to avoid arrears and fines due to incorrect declaration
• Integrate with all digital signatures

iBHXH Social Insurance Software

iBHXH is an electronic social insurance service developed by TS24, a digital solutions provider for businesses. iBHXH has been recognized by Vietnam Social Insurance since 2015 to support businesses in making electronic social insurance declarations for their employees more easily.

The outstanding advantages of this software include:

• Supports multi-platform social insurance declaration form creation.
• Supports both methods of transacting directly through the Vietnam Social Insurance Public Service Portal and the VAN Portal.
• View electronic social insurance transaction history.

Benefits of using social insurance declaration software

Convenient declaration of support according to the form

Online social insurance declaration makes declaration easier because you only need a simple operation to fill in information according to the available form and automatically result in the declaration according to the form you just filled out. Customers will also be able to easily manage and look up the declaration form to see if the information filled in is correct or not

Submit documents easily, avoid troubles and negativity

Doing it online helps you to apply smoothly, without having to go directly to the Social Insurance agencies, without having to wait and can be done at any time. Thus, you can limit direct transactions with Social Insurance officials, minimizing many troubles and negatives in the declaration process.

Stricter and more convenient case management

The online social insurance declaration software will help save all the records that have been rendered and submitted to the Social Insurance agency, so customers will not worry about being lost, easy to reconcile, easy to exploit and search. This helps the Social Insurance agency to process the dossier quickly, moving towards shortening the time to return the results.

Social insurance declaration software supports social insurance transaction procedures online 24/24

In order to be convenient and flexible for users of social insurance declaration software, transaction consulting channels have been born, actively contributing to answering and supporting customers’ problems in social insurance declaration procedures through all digital means such as:  by phone and email to help units carry out electronic transactions in a convenient and fast way.

If you have any difficulties or questions related to social insurance software services, please contact Viet An Tax Agent for the most specific advice.