Standard Application Form to Establish a Company in Vietnam

In the process of registering a business, preparing a complete and legal dossier is important and necessary to be able to get a license. One of the required documents in the business registration dossier at the business registration agency is the business registration application (also known as the company establishment application). So how is the standard application form to establish a company in Vietnam regulated? Below, Viet An Law will advise customers.

Main content of business registration dossier

Depending on the type of enterprise, the business registration dossier will include different documents according to Articles 19, 20, 21, and 22 of the Enterprise Law 2020, amended in 2025, which mainly include:

• Application for business registration.
• Company charter.
• List of founding shareholders; list of shareholders who are foreign investors (joint stock company).
• List of members (limited liability company, partnership company)
• List of beneficial owners of the enterprise (if any)
• Copies of the following documents:
  • Legal documents of individuals for founding shareholders and foreign investors who are individuals, legal representatives; Legal documents of organizations for shareholders who are organizations and documents appointing authorized representatives; Legal documents of individuals for authorized representatives of founding shareholders and foreign investors who are organizations (joint stock companies)
  • Legal documents of individuals for private enterprise owners (private enterprises)
  • Legal documents of individuals for members (partnership companies)
  • Legal documents of individuals for members who are individuals, legal representatives; Legal documents of organizations for members who are organizations and documents appointing authorized representatives; Legal documents of individuals for authorized representatives of members who are organizations (limited liability companies)
  • Investment registration certificates for foreign investors according to the provisions of the Investment Law.

Note:

• According to the amended Enterprise Law 2025, the business registration dossier has been supplemented with a list of beneficial owners of the enterprise (if any). The beneficial owner of a legal entity is an individual who meets one of the following criteria: An individual who actually directly or indirectly owns 25% or more of the charter capital of the enterprise; An individual who directly or indirectly enjoys more than 25% of the dividends or profits of the enterprise; The last individual who has the right to control the enterprise.
• Enterprises are obliged to notify the business registration authority of information about beneficial owners at the time of registration. In case the enterprise does not have a beneficial owner at the time of establishment, the enterprise must promptly notify the information within 10 days from the time of information about the beneficial owner.
• According to Decree 168/2025/ND-CP, in case of declaring personal identification number, there will be no need to submit a copy of the individual’s legal documents such as: citizen identification card or identity card or valid Vietnamese passport… according to the old regulations.
• Business registration via electronic information network must “use electronic identification account” to carry out business registration through the national business registration information portal.

Latest standard application form to establish a company in Vietnam

Private enterprise

The application form for establishing a private enterprise is the form in Appendix I-1 issued with Circular No. 68/2025/TT-BTC.

One-member limited liability company

The application form for establishing a single-member limited liability company is the form in Appendix I-2 issued with Circular No. 68/2025/TT-BTC.

Limited liability company with two or more members

The application form for establishing a limited liability company with two or more members is the form in Appendix I-3 issued with Circular No. 68/2025/TT-BTC.

Joint stock company

The application form for establishing a joint stock company is the form in Appendix I-4 issued with Circular No. 68/2025/TT-BTC.

Partnership company

The application form for establishing a partnership company is the form in Appendix I-5 issued with Circular No. 68/2025/TT-BTC.

Contents of the business registration application

According to Article 23 of the Law on Enterprises 2020, amended in 2025, the application for business registration includes the following main contents:

• Name of the enterprise;
• Head office address of the enterprise, telephone number; fax number, email (if any);
• Business lines;
• Charter capital; investment capital of the private enterprise owner;
• Types of shares, par value of each type of share and total number of shares that can be offered for sale of each type of share for a joint stock company;
• Tax registration information;
• Expected number of employees;
• Full name, signature, contact address, nationality, legal document information of the individual for the owner of the private enterprise and general partner of the general partnership;
• Full name, signature, contact address, nationality, legal document information of the individual for the legal representative of the limited liability company, joint stock company;
• Information about the beneficial owner of the enterprise (if any)

Instructions for filling out a company establishment application

Instructions for filling out the fields

• Membership status: tick X in the appropriate box depending on each case of company establishment: new establishment/ division/ separation/ merger/ conversion/…
• Company name: fill in the full Vietnamese name, abbreviation. Note the conditions for naming a company according to the Enterprise Law 2020, revised in 2025.
• Head office address: Fill in the full address of commune, district, province, phone number, email if available. Note the conditions for the company’s head office address according to the Law on Enterprises 2020. (Mark X in the corresponding square if the enterprise registers its head office address in an industrial park/export processing zone/economic zone/high-tech park.
• Business lines: write the name and code according to the level 4 industry in the Vietnam Economic Sector System according to Decision 27/2018/QD-TTg. In which, clearly state the main business lines.
• Charter capital: clearly stated in numbers, in words, and in foreign currency. It is important to note that some business lines have conditions requiring a minimum charter capital.
• Source of capital: clearly state the type of capital, amount, and ratio (%).
• Information on shares, shareholders, members, beneficial owners, and legal representatives: must fully fill in the information according to the legal documents and declare according to the Appendix issued with Circular No. 68/2025/TT-BTC.
• Tax registration information: Fill in full information about the director, chief accountant, address for receiving tax notices, date of commencement of operation, accounting form, etc.
• In some special cases such as enterprises being divided, separated, merged, converted; business households being converted; social protection facilities/social funds/charity funds being converted, additional information must be filled in according to the application form.

Instructions for filling in notes

• In case the Court or Arbitration appoints a person to carry out the business registration procedure, the appointed person shall declare information in this section.
• In case of registering to establish a partnership company on the basis of conversion from a social protection facility/social fund/charity fund via the electronic information network, the person submitting the application shall scan the certificate of registration of establishment (for social protection facility)/license for establishment and recognition of fund charter (for social fund/charity fund) in the business registration application via the electronic information network and submit the original of this certificate to the provincial business registration authority to be granted a business registration certificate according to the provisions of Clause 7, Article 28 of Decree No. 168/2025/ND-CP dated June 30, 2025 of the Government on business registration.
• Declare in case a foreign investor contributes capital, buys shares, or contributes capital to the enterprise, leading to changes in the business registration content.
• In case the enterprise is granted a certificate of business registration after the declared date of commencement of operation, the date of commencement of operation is the date the enterprise is granted a certificate of business registration.
• In case the accounting year is according to the calendar year, it is recorded from January 1 to December 31.
• Only declare in case of a new establishment. Enterprises shall base on the provisions of the law on value added tax and the expected business activities of the enterprise to determine 01 of 04 methods of calculating value added tax in this indicator, except in case the enterprise buys, sells, or crafts gold, silver, or precious stones, which can choose the direct method on VAT in addition to other methods (if any).
• Not declared in case of establishment of an enterprise based on conversion of enterprise type.
• In case the enterprise has information on the beneficial owner of the enterprise as prescribed in Clause 1, Clause 2, Article 18 of Decree No. 168/2025/ND-CP, it shall declare according to Form No. 10, Appendix I of this Circular.
• The general partners of the company shall sign directly in this section. In case the Court or Arbitration appoints a person to carry out the enterprise registration procedure, the appointed person shall sign directly in this section.

Above is the standard application form to establish a company in Vietnam. If you have any related questions or need advice on establishing a business/ company, please contact Viet An Law for the best advice and support!