Social insurance book reissuance service in Vietnam

Discover the essential social insurance book reissuance service in Vietnam, designed to streamline the process for individuals and businesses seeking to manage their social insurance records efficiently. The social insurance book is one of the important papers for social insurance participants, used to record the process of paying and enjoying social insurance regimes of participants. The social insurance book is issued to each employee when participating in compulsory social insurance and is the basis for settling social insurance regimes in accordance with the Law on Social Insurance. The information in the book includes working time, the process of paying and enjoying social insurance. Each employee is only granted and maintained a single insurance book. However, in the process of use, users cannot avoid the case of losing or losing the social insurance book and do not know how to apply for a new social insurance book. Viet An Tax Agent will help customers solve this problem, with the service of applying for re-issuance of social insurance books, has affirmed its position as a reliable and professional partner in supporting customers to solve problems related to social insurance books in a convenient and effective way.

What is a Social Insurance Book?

The Social Insurance Book is an important document to record the entire process of paying and receiving social insurance benefits of participants. When participating in compulsory social insurance, each employee will be issued a social insurance book, which is a basic diploma to confirm and settle social insurance regimes according to the provisions of the Law on Social Insurance.

Important information in the book includes working time, the process of paying and receiving social insurance benefits. Most importantly, each employee only owns and manages a single social insurance book.

The social insurance book is the guarantee for the process of participating in social insurance and the basis for settling all social insurance regimes in accordance with the law. Each social insurance book is characterized by a separate and unique code, issued by the social insurance agency.

Cases that will be redone for social insurance

Based on the provisions of Clause 2, Article 46 of Decision 595/QD-BHXH, the social insurance book will be re-issued in case of loss or damage; add up; change of book number; full name, middle name; date of birth; and persons who have enjoyed one-time social insurance but have not yet paid unemployment insurance. If the Social Insurance book is damaged, the re-issuance process will include both the cover and the loose sheet of the Social Insurance book.

For procedures for re-issuance of social insurance books, according to the provisions of Clause 1, Article 27 of Decision 595/QD-BHXH, customers need to prepare a declaration of participation and adjustment of social insurance and health insurance information according to Form TK1-TS. This dossier will be submitted at the district-level Social Insurance agency where you participate in Social Insurance. The processing time shall not exceed 10 days from the date of receipt of a complete dossier as prescribed.

Procedures for remaking social insurance books

For cases where social insurance premiums are being paid, in order to carry out the procedures, employees and enterprises need to submit dossiers to the social insurance agency. The insurance agency will compare the documents with each other. If they are eligible and confirmed to be in the case of remaking the book but have not yet enjoyed the lump-sum allowance, they are eligible to remake the social insurance book.

In case of re-issuance of social insurance books due to loss/damage

A re-issuance dossier comprises:

• Application for re-issuance of the employee’s social insurance book
• Declaration of participation and adjustment of information
• Social Insurance Book (in case of damage)

Where to submit the application:

• Employee: Go to the social insurance agency in the area of the enterprise participating in social insurance
• Person participating in voluntary social insurance: Go to the collection agent or social insurance agency directly to submit the dossier
• Person who has resigned: Can go to any Social Insurance agency nationwide.

Procedures for re-issuance:

• Submit the application directly at the competent state agency or through the VssID application
• Receive the book back within the statutory time limit if the dossier is valid

In case of re-issuance of social insurance books due to changes/adjustments to the contents of the books

A re-issuance dossier comprises:

• Declaration of participation and adjustment of information
• Social Insurance books in case of consolidation

Where to submit the application:

Procedures for re-issuance:

• Agencies, organizations and individuals shall submit dossiers to competent state agencies
• Receive settlement results within the statutory time limit

However, if there is no solid knowledge of the procedures for remaking the social insurance book, employees will struggle and face many difficulties in the process of carrying out procedures. On the side of Viet An Tax Agent, there is support for employees through the service of re-issuance of social insurance books.

What will be the service of remaking social insurance books and social insurance dossiers?

With the accompanying complicated papers and records, many employees will have problems in the process of remaking the social insurance book. Viet An Tax Agent has a lot of experience in the process of making and settling documents and procedures related to social insurance. Together with a team of professional staff with many years of experience, we will provide maximum support for employees in the process of redoing social insurance books. The social insurance book re-issuance service was born to help employees avoid encountering risks in the process of making social insurance.

The dossier of application for re-issuance of the social insurance book will include the following documents:

• A report on the loss of the social insurance book and certified by the police office of the locality where the incident occurred or the local government of the place of residence
• An application for re-issuance of the social insurance book as prescribed and certified by the local authority
• Certificate of social insurance payment process
• Certificate of social insurance payment process of the relevant social insurance agency
• Certificate of not receiving a one-time subsidy to create a local social insurance agency
• If the book re-issuance declaration is lost, it must contact the old agency
• A certified copy of identity card or citizen identity card
• Some other accompanying documents

Does the re-issuance of social insurance books affect benefits?

The re-issuance of the social insurance book does not affect the benefits and all information about the right to enjoy benefits and related regulations is available on the portal. However, after re-issuance, there will be a few differences with the following first-time book:

• Printed content on the cover of the book
• In case of re-issuance, it will be recorded as the number of times it has been issued
• Contents printed in the brochure
• In case of change of full name, date of birth or nationality, nationality or change of book number, the content will be printed according to the changed content
• In case you are participating in the re-issuance of the book, where the process of paying social insurance and unemployment insurance premiums is recorded: print the accumulated time of payment of pension, survivorship and unemployment insurance funds that you have not yet enjoyed on the last page of the leaflet
• In case you have been entitled to social insurance once, remake the book of reservation of the time of insurance payment, at the bottom of the section recording the process of payment of unemployment insurance, the line of the total time of unemployment insurance payment that has not been enjoyed will be printed on the last leaflet.

If you have any difficulties or questions related to the social insurance book re-issuance service, please contact Viet An Tax Agent for the most specific advice.