Setting Up a Company in Dong Ngac Ward, Hanoi

After the merge and adjustment of administrative boundaries, Dong Ngac Ward is entering a period of development with many positive socio-economic changes. The growth in population, expansion of infrastructure, and local market demand have created a favorable environment for investment and business activities. In this context, establishing a company in Dong Ngac Ward not only reflects the inevitable development trend but also requires business entities to comply with the legal framework for enterprise registration, thereby ensuring their legitimate rights and effectively exploiting the economic potential of the area. The article below by Viet An Law will provide the necessary information regarding setting up a company in Dong Ngac Ward, Hanoi.

Overview of the new Dong Ngac Ward

Geographical location of the new Dong Ngac Ward

Starting from July 1, 2025, Dong Ngac Ward will officially operate as a commune-level administrative unit under Resolution 1656/NQ-UBTVQH15 of the National Assembly Standing Committee. Dong Ngac Ward is established based on the merger of the entire natural area and population of Duc Thang Ward (Bac Tu Liem District); most of the natural area and population of Dong Ngac and Co Nhue 2 Wards (Bac Tu Liem District); and a part of the natural area and population of Xuan Dinh, Thuy Phuong, and Minh Khai Wards (Bac Tu Liem District).

The new Dong Ngac Ward has a natural area of 8.85 km² and a population size of 83,544 people. Dong Ngac Ward is an area with strong investment attraction potential in the fields of education, healthcare, modern commerce, and logistics services.

The headquarters of the administrative units of the new Dong Ngac Ward are located at:

• Dong Ngac Ward Party Committee Headquarters: 86 Cau Noi Street, Group Tru 4
• Dong Ngac Ward People’s Committee Headquarters: Van Hoi Street, Group 2

Dossiers for setting up a company in Dong Ngac Ward, Hanoi (Year 2025)

When establishing a business in Dong Ngac Ward, organizations or individuals need to prepare dossiers in accordance with the Enterprise Law 2020 (amended and supplemented in 2025) and Decree 168/2025/ND-CP.

The authority responsible for receiving dossiers belongs to the Business Registration and Corporate Finance Department – Hanoi Department of Finance (replacing the former Department of Planning and Investment).

Dossier for establishing a sole proprietorship

Legal basis:

Article 19 of the Enterprise Law 2020 and Clause 1, Article 24 of Decree 168/2025/ND-CP.

Dossier components:

• The enterprise registration application form (prescribed form);
• Copies of legal documents of the sole proprietorship’s owner;
• Power of attorney for the person submitting the dossier (if applicable).

Dossier for establishing a partnership

Legal basis:

Article 20 of the Enterprise Law 2020 (amended 2025) and Clause 2, Article 24 of Decree 168/2025/ND-CP.

Dossier components:

• The enterprise registration application form;
• The company’s charter;
• The list of partners; List of beneficial owners (if any);
• Copies of legal documents of the partners;
• Copies of the Certificate of Investment Registration of foreign investors;
• Power of attorney (if authorizing submission).

Dossier for establishing a Limited Liability Company (LLC)

Legal basis:

Article 21 of the Enterprise Law 2020 (amended 2025) and Clause 3, Article 24 of Decree 168/2025/ND-CP.

Dossier components:

• The enterprise registration application form;
• The company’s charter;
• The list of partners; List of beneficial owners (if any);
• Legal documents of members who are individuals and legal representatives;
• Legal documents of members that are individual/organizational;
• Letter of appointment of an authorized representative (if any);
• Consular legalization for documents of foreign organizations;
• Investment Registration Certificate (if there is a foreign element);
• Power of attorney to carry out the enterprise registration procedure.

Dossier for establishing a Joint Stock Company (JSC)

Legal basis:

Article 22 of the Enterprise Law 2020 (amended 2025) and Clause 4, Article 24 of Decree 168/2025/ND-CP.

Dossier components:

• The enterprise registration application form;
• List of founding shareholders, foreign shareholders, and beneficial owners (if any);
• The company’s charter;
• Copies of:
  • Legal documents of founding shareholders and shareholders that are foreign investors who are individuals and legal representatives;
  • Decision on Establishment or Business Registration Certificate for the organization;
  • ID card (National ID card/Citizen ID card)/Passport and power of attorney for the authorized representative;
  • Investment Registration Certificate (if there is a foreign investment component);
• Power of attorney to carry out the enterprise registration procedure (if any).

Note:

If the business owner, proprietor, or legal representative has declared their personal identification number, there is no need to submit a copy of their legal documents.

Steps to establish a business/company in the New Dong Ngac Ward

Procedures to launch a company business in Merged Quang Ngai Province, Vietnam

Steps to establish an enterprise

Step 1: Submit the company establishment dossier and the enterprise information disclosure fee

Select the enterprise type and prepare the corresponding dossiers

Businesses choose a suitable model:

• Single-member limited liability company
• Limited Liability Company (LLC)
• Joint Stock Company (JSC)
• Partnership
• Sole proprietorship

Submit and verify application

• Submission method: Online via the National Business Registration Portal: https://dangkykinhdoanh.gov.vn
• Verify application:
  • Using a personal electronic identification number (if available); or
  • Accompanied by a copy of legal documents (citizen ID card, ID card, passport, etc.).
• If the application is not valid, the business registration authority will issue a notice requesting amendments/supplements. Within 60 days from the date of notification, if the enterprise fails to make corrections, the application will be automatically canceled.

New notable regulations when establishing a company in Dong Ngac Ward, Hanoi (2025):

• Use an online business registration account to submit the application.

Step 2: Issuance of the Enterprise Registration Certificate (ERC)

• Within 03 working days, if the application is valid, the Business Registration Office will issue the Enterprise Registration Certificate (ERC).
• Note: The Enterprise Registration Certificate is delivered 100% by post, so the actual receipt time may be delayed by 1–2 days, depending on the area.

Step 3: Engraving and using the company seal (round stamp)

Seal engraving

• Immediately after obtaining the Enterprise Registration Certificate (which also serves as the tax identification number), Viet An Law Firm assists the enterprise in engraving its legal seal.
• Processing time: On the same day the certificate is issued.

Regulations on the use of seals under the 2020 Law on Enterprises:

• Enterprises are allowed to freely engrave and manage their own seals.
• There is no longer a requirement to notify the business registration authority of the seal specimen.
• Enterprises are fully responsible for the management and use of their seals..

Practical notes:

Although the law does not require seal registration, enterprises are still advised to:

• Clearly stipulate seal usage regulations in the company charter or internal regulations.
• Keep the seal carefully to avoid loss or misuse, which may cause legal risks, especially in contract signing.

Above is the information on the issue of setting up a company in Dong Ngac Ward, Hanoi. Clients who have related questions or need legal support, please contact Viet An Law Firm for the best support.