Internal accounting services in Vietnam

In the context of an increasingly developing economy and strict financial management requirements, in-house accounting services have been playing an extremely important role in the operation of modern organizations. Having an effective internal accounting system not only helps ensure the accuracy and transparency of financial information, but also supports businesses in making strategic decisions, contributing to the sustainable development and stability of the organization.

Internal Accounting Concept in Vietnam

Internal accounting is a specialized department in an enterprise, responsible for controlling, storing, examining, and synthesizing actual financial transactions. The job of an internal accountant includes not only handling transactions with valid documents, but also transactions without complete documents or invoices, in order to ensure the accurate determination of the profit or loss of the business.

The role of internal accounting is a key factor to help businesses maintain financial stability and long-term development. Depending on the requirements and size of each business, an internal accounting system can include a variety of positions, from cost control to financial reporting, contributing to building a strong financial management foundation:

Internal accounting services at Viet An Tax Agent

Currently, Viet An Tax Agent is providing full internal accounting services including 4 important operations to serve the majority of businesses as follows:

• Payroll Accounting Services
• Sales Accounting Services
• Warehouse Accounting Services
• Debt accounting services

Payroll Accounting Services

Viet An Tax Agent provides professional payroll services for businesses, including businesses employing Vietnamese and foreign workers. With a commitment to bring accuracy and efficiency, Viet An Tax Agent performs all payroll accounting tasks thoughtfully and professionally, including:

• Building regulations and payroll systems: We establish detailed salary regulations and payrolls, including basic salaries and bonuses such as holidays and Tet bonuses, ensuring fairness and transparency for all employees.
• Drafting and managing labor contracts: Viet An Tax Agent supports the drafting of accurate labor contracts and fully manages documents related to employees, helping businesses comply with the law.
• Labor tax code management: We handle all issues related to employees’ tax codes, including registering personal tax codes, registering dependents, and issuing personal income tax (PIT) deduction documents to employees accurately and in a timely manner.
• Social insurance management: Viet An Tax Agent undertakes tasks related to social insurance, including reporting labor increases and decreases, closing social insurance books, making dossiers for social insurance benefits for employees, and monitoring social insurance debts to ensure the benefits of employees.

Sales Accounting Services

The special feature of sales accounting services at Viet An Tax Agent compared to other units is that businesses will receive free advice on VAT rates. In addition, we are committed to fully and accurately implementing sales accounting operations, ensuring that all processes comply with the law and bring maximum convenience to customers. Specific services include:

• Drafting sales documents: We assist businesses in drafting important documents such as quotations, service contracts, and contract addendums, making the sales process professional and clear.
• Order tracking: Viet An Tax Agent closely monitors the process of receiving and processing orders, ensuring accuracy in each step of implementation.
• Prepare payment documents: prepare a complete payment request and closely monitor the payment process, helping businesses easily manage cash flow and avoid errors.
• Document and invoice storage: responsible for storing all documents and invoices related to sales accounting activities, ensuring quick and accurate information retrieval when necessary.
• Support to solve problems related to invoices and orders: always ready to support explaining and working directly with customers on issues related to invoices and orders, helping businesses maintain good relationships with customers.

The cost of sales accounting services at Viet An Tax Agent depends on factors such as:

• Business lines: Different industries will have different levels of requirements for sales accounting services.
• Number of contracts, orders, and invoices: The complexity and number of transactions will affect the cost of the service.
• The total amount of the contract and additional documents of the contract: Contracts of great value or additional documentation requirements will be reasonably calculated in the cost of the service.

Warehouse Accounting Services

Warehouse accounting and procurement accounting are two important operations to ensure the smooth and efficient operation of the business. However, not all businesses are eligible to recruit full-time accountants for jobs related to warehousing and goods. In this case, using warehouse accounting services at Viet An Tax Agent is an optimal and sustainable solution.

Package warehouse accounting services at Viet An Tax Agent bring the following benefits to businesses:

• Ensure the accuracy of inventory data: help businesses maintain accurate and timely inventory data, ensuring uninterrupted goods management.
• Build and maintain an accurate warehouse accounting system: establish and manage a professional warehouse accounting system, helping businesses track and control warehouses effectively.
• Business representation in communication and working with suppliers: When necessary, we will conduct transactions, exchange and solve problems with suppliers on behalf of the business in a professional and transparent manner.
• Consulting on tax and inventory solutions: providing in-depth advice on tax and inventory-related issues, including handling virtual inventory conditions, delaying VAT payment obligations, and thoroughly correcting errors in warehouse accounting, helping businesses maintain legal compliance and optimize costs.

Debt accounting services

When using debt accounting services at Viet An Tax Agency, businesses will be reduced in solving problems related to debts. Viet An Tax Agent is committed to implementing and taking full responsibility for businesses, including:

To ensure the accuracy of data, Viet An Tax Agent only provides this service when businesses use sales accounting services and purchase accounting services at the same time.

When to use internal accounting services in Vietnam

If the enterprise does not have many accounting operations arising or has not found a suitable accountant, Viet An Tax Agent recommends that businesses should consider using outsourced internal accounting services. The average income of a newly graduated in-house accountant (depending on the position) currently ranges from 5,000,000 VND or more, however, outsourcing accounting services can help businesses save costs and optimize resources.

In addition, the following cases should also consider using a package accounting service from Viet An Tax Agent, with a commitment to be 100% responsible for internal accounting operations:

• Newly established businesses do not have internal accounting: Startups often have difficulty recruiting and building an accounting system from the beginning, so outsourcing accounting services are a reasonable solution.
• Newly established businesses need to set up an accounting system from the beginning: When they are first established, they need to set up an accounting system and handle the operations that arise from the very beginning, and the package accounting service will help to do this professionally
• Businesses are using tax accounting services at Viet An Tax Agent: Businesses that have trusted tax accounting services at Viet An, including tax reporting and bookkeeping, can choose to expand the scope of internal accounting services
• The business only has a chief accountant and needs additional support: If the business only has a chief accountant but needs more support to handle the arising accounting operations, the use of outsourced accounting services is the optimal choice
• Businesses need to hire specific accounting services: When the accountant in charge quits or goes on maternity leave, businesses can hire internal accounting services to handle professional accounting operations such as sales accounting, ensuring that the work is not interrupted.

Some frequently asked questions

Who are in-house accounting services for?

The full package of internal accounting services from logistics to accounting is designed for businesses, production units, online business stores and individuals who need to manage and supervise internal finance.

This in-house accounting service saves clients resources, time, and effort, allowing companies, business units, and stores to focus on their core business. When using internal accounting services, customers can rest assured that the organization’s financial management will be carried out according to a strict process, ensuring high accuracy and efficiency.

What does an internal accountant do?

Depending on the internal accounting services that the business uses (such as warehousing, sales, payment, etc.), Viet An Tax Agent will perform the corresponding work items.

For example, if you choose payroll accounting services, Viet An Tax Agent will take 100% responsibility for payroll-related operations (including payroll scale system, salary calculation, handling issues related to tax identification numbers and social insurance of employees).

If you have any difficulties or questions related to internal accounting services, please contact Viet An Tax Agent for the most specific advice.