Change business registration in Tuong Mai Ward, Hanoi City

The implementation of the policy of adjusting and merging administrative boundaries in Hanoi has directly impacted many units, including Tuong Mai Ward. This change led to the name of administrative units in some old wards to establish Tuong Mai ward being changed, making the information on the address of the head office of enterprises operating in the area no longer match the information registered on the Business Registration Certificate. In order to ensure the consistency and accuracy of legal documents, and at the same time facilitate businesses in commercial and civil transactions and tax and banking administrative procedures, the demand for business registration changes is increasing. Viet An Law would like to guide customers on the procedures for changing business registration in Tuong Mai Ward after the merger of administrative boundaries through the article below.

Information on merger of administrative boundaries in Tuong Mai Ward

According to Resolution No. 1656/NQ-UBTVQH15 dated June 16, 2025 of the National Assembly Standing Committee on the arrangement of commune-level administrative units in Hanoi city, Tuong Mai Ward was established on the basis of merging the following wards:

• Part of the area of Giap Bat Ward;
• Part of the area of Phuong Liet Ward;
• The rest of Mai Dong Ward after being arranged into Vinh Huy Ward;
• The rest of Minh Khai Ward after being arranged into Bach Mai Ward;
• The rest of Dong Tam Ward after being arranged into Bach Mai Ward;
• The rest of Truong Dinh Ward after being arranged into Bach Mai Ward;
• The rest of Hoang Van Thu Ward after being arranged into Hoang Mai Ward;
• The rest of Tan Mai Ward after being arranged into Hoang Mai Ward;
• The rest of Vinh Hung Ward after being arranged into Vinh Huy Ward, Hoang Mai Ward, Vinh Hung Ward.

The policy of consolidating part of the remaining area and population to establish a new administrative unit, Tuong Mai Ward, is an inevitable and highly effective solution in urban management. The decision to merge has established a new administrative unit, centralizing and unifying the management of one agency. Population management operations (civil status, household registration), ensuring security and order, managing construction order and providing public services… now it is attributed to a single focal point, which is Tuong Mai Ward. This solution is not only in line with the common goal of streamlining the administrative apparatus, improving operational efficiency, but also optimizing convenience for people and organizations when carrying out administrative procedures.

In the context that Tuong Mai Ward was established based on a complex consolidation structure from many old administrative units, the possibility of confusion or lack of consistency in address information exists. Therefore, to ensure the accuracy and legality of the head office information, businesses operating in the area need to review and verify their official address. One of the effective methods is to look up information directly on the data system of the tax administration agency. Please visit the website of the General Department of Taxation at the official link below to perform a lookup: https://tracuunnt.gdt.gov.vn/tcnnt/mstcn.jsp

Instructions for changing business registration in Tuong Mai Ward

Step 1: Prepare documents

• Depending on the type of legality, businesses need to prepare appropriate documents:
  • Owner’s Decision (For Single-Member Limited Liability Companies).
  • Decision of the Members’ Council (For limited liability companies with two or more members).
  • Decision of the General Meeting of Shareholders or the Board of Directors (for Joint-stock companies, depending on the competence specified in the Charter).
• An application for registration of changes in the contents of the ERC (Form No. 12 issued together with Circular 68/2025/TT-BTC);
• List of beneficiary owners (Form No. 10 issued together with Circular 68/2025/TT-BTC).
• Additional documents (Depending on the specific contents of changes): The dossier will need to be supplemented with legal documents corresponding to the content of the change.
  • In case of change of legal representative: If the change arises from the transfer of contributed capital/shares, it is necessary to supplement the transfer contract and/or the contract liquidation record.
  • In case of charter capital increase: It is necessary to supplement the minutes of the meeting confirming the approval of the capital increase and documents certifying the completion of capital contribution of members/shareholders.
  • In case of change of head office address: If the change of address leads to a change in the managing tax authority, the enterprise must complete the procedures at the tax authority first.

Step 2: Submit the application and receive the result

• Method of submission of documents: Enterprises submit legal documents through online form at the National Business Registration Portal via the following access links: https://dangkyquamang.dkkd.gov.vn/online/Default.aspx
• Processing time and receiving results: Normally, the application will be processed within 03 (three) working days, counting from the time of submission of a valid application during office hours. The result will be an online version digitally signed by the state agency.
• Payment of fees:
  • Cases of fee exemption: If the enterprise only carries out the procedure for updating the address due to the change of administrative boundaries (for example, merger, renaming of wards/districts without relocation), the enterprise is exempt from the fee for disclosure of enterprise registration contents.
  • In case of payment of fees: If the enterprise combines the updating of the administrative address with the change of any other contents (capital increase, name change, change of business line, etc.), the enterprise must pay the fee for disclosure of enterprise registration contents according to regulations of VND 100,000.

Notes when changing business registration in Tuong Mai Ward

Issues about the time limit for carrying out procedures

In the spirit of the law, although there is no specific sanction if the enterprise is slow to update changes due to administrative boundaries, it is recommended that enterprises should carry out this procedure as soon as possible. The proactive update of records is not only to ensure consistency and synchronization between legal documents and actual information, but also to help businesses prevent problems when conducting transactions with partners, banks and state agencies, especially tax authorities.

Obligation to declare information of beneficial owners

An obligation that enterprises are required to comply with when conducting new establishment procedures or registering changes to business registration contents is the declaration of information on “Beneficial Owner”. Pursuant to Article 17, Decree 168/2025/ND-CP on enterprise registration, the beneficial owner is determined as follows:

• The beneficial owner of a business (as a legal entity) is defined as a specific individual.
• An individual is considered a beneficial owner if one of the following criteria is met:
  • Ownership criteria (direct or indirect): Individuals who directly or indirectly own 25% or more of the charter capital, or own 25% or more of the total voting shares of the enterprise.
  • Criterion of control or dominance: An individual is also identified as a beneficial owner if the criterion of control or dominance is met. Specifically, this criterion is applied when the individual has the de facto control over the approval of at least one of the key decisions of the enterprise, including: the appointment, dismissal or dismissal of the majority or all members of the Board of Directors, Chairman of the Board of Directors, Chairman of the Board of Members; the appointment, dismissal or dismissal of the legal representative, director or general director; as well as deciding on issues related to amendments and supplements to the Charter, changes in the organizational structure of the company’s management, or issues of reorganization or dissolution of enterprises.

Above are some advice of Viet An Law on changing business registration in the newly merged Tuong Mai ward. If you have any questions about this service or legal issues related to business operations, please contact us immediately for timely assistance.