Change business registration in Ngoc Ha Ward

Before the information about the arrangement and adjustment of administrative boundaries in Ba Dinh district according to the new policy of Hanoi city, many businesses cannot help but wonder whether they need to carry out the procedures for updating business registration or not? Viet An Law will provide answers for businesses in this area through the article below.

The basis for the formation of Ngoc Ha Ward after the merger of administrative boundaries

According to Resolution 1656/NQ-UBTVQH15 effective from June 16, 2025, Ngoc Ha Ward will organize the rearrangement as follows:

“To arrange the entire natural area and population size of Vinh Phuc ward, Lieu Giai ward, part of the natural area and population size of Cong Vi, Kim Ma, Ngoc Khanh, Nghia Do wards, the rest of Doi Can ward and Ngoc Ha ward after being rearranged according to the provisions of Clause 3 of this Article into a new ward called Ngoc Ha ward”

Instructions for checking information on the address of the head office of the company after the merger

Enterprises access the link: https://tracuunnt.gdt.gov.vn/tcnnt/mstcn.jsp enter the company tax code and confirmation code, the tax information page will push out the field of information about the company tax identification number, taxpayer’s name, head office address, managing tax authority and taxpayer status.

Change business registration in Ngoc Ha Ward

Step 1: Prepare a dossier to change business registration

• An application for registration of changes in the contents of the Enterprise Registration Certificate/Notice of change of enterprise registration contents according to form No. 12 of Circular 68/2025/TT-BTC on forms used in enterprise registration and business household registration;
• Power of attorney (in case of submission of a dossier of change of business registration through an authorized unit).

In case the enterprise wants to change at the same time add other content such as: increasing charter capital, changing the company’s business lines… it is necessary to supplement the following documents:

• Decision of the owner (for a single-member limited liability company), decision of the members’ council (for a limited liability company with two or more members), decision of the General Meeting of Shareholders/Board of Directors (for a joint-stock company);
• List of beneficiary owners according to form No. 10 of Circular 68/2025/TT-BTC on forms used in enterprise registration and business household registration;
• Depending on the content of the change, it will be necessary to add other documents such as:
  • Change of legal representative: Supplement the transfer contract/liquidation record of the LC (if transfer activities arise);
  • Changing the address of the company’s head office other than the managing tax authority: If the enterprise changes to a different address from the managing tax authority, it is necessary to carry out tax finalization procedures at the old base tax to switch to the new base tax;
  • Charter capital increase: Minutes of the meeting of the general meeting of shareholders (for joint-stock companies), the members’ council (for limited liability companies with two or more members) on the capital increase, papers certifying the completion of capital contribution;….

Step 2: Submit and process the application

Submit online through the Business Registration Portal via the link below: https://dangkyquamang.dkkd.gov.vn/online/Default.aspx

Step 3: Receive the results of application processing

Procedures for changing business registration due to changes in administrative boundaries will not be subject to a fee for announcing changes in business registration contents. Normally, the application will take about 3 working days from the date of submission during office hours.

Cases of change business registration in Ngoc Ha Ward

In Clause 1, Article 30 of the Law on Enterprises 2020, there are regulations on the change of business registration of enterprises as follows:

• Business name and enterprise code;
• Address of the head office of the enterprise;
• Full name, contact address, nationality, number of legal papers of the individual, for the legal representative of the limited liability company and joint-stock company; for general partners of partnerships; for business owners of private enterprises;
• Full name, contact address, nationality, number of legal papers of the individual, for members being individuals; name, enterprise code and address of the head office of the member being an organization, for limited liability companies.
• Charter capital for companies, investment capital for private enterprises.

Cases not allowed to change business registration in Ngoc Ha Ward

• Notice of violation: If the enterprise has received a notice from the Business Registration Office about the violation of regulations, is in the case of revocation of the Enterprise Registration Certificate or has a Decision to revoke this Certificate.
• In the process of dissolution: The enterprise cannot make changes while it is in the dissolution stage according to the approved decision.
• At the request of the authorities: In case of request from the Court, the judgment enforcement agency or the police agency, the enterprise will not be allowed to register the change.

Above are some advice of Viet An Law on changing business registration in the newly merged Ngoc Ha ward. If you have any questions about this service or legal issues related to business operations, please contact us immediately for timely assistance.