Change business registration in Khuong Dinh Ward, Hanoi City

The implementation of the policy of arranging and adjusting the administrative boundaries of Khuong Dinh Ward in recent years has had a direct impact on business units. This administrative change has led to the actual change in the information on the address of the headquarters of businesses operating in the area. This creates an inconsistency between the legal address recorded on the Business Registration Certificate and the new administrative address as prescribed. Although this change comes from objective reasons, many businesses wonder whether they have to carry out procedures for changing business registration? Viet An Law would like to guide the above procedure through the article below.

Information on new administrative boundaries after merger in Khuong Dinh Ward

Pursuant to Resolution No. 1656/NQ-UBTVQH15 of the Standing Committee of the National Assembly on the arrangement of commune-level administrative units of Hanoi city, Khuong Dinh Ward was established based on the following criteria:

• Part of the natural area, population size of Ha Dinh ward;
• Part of the natural area, population size of Khuong Dinh ward;
• Part of the natural area, population size of Khuong Trung ward;
• Part of the natural area of Dai Kim ward;
• Part of the natural area of Tan Trieu Commune;
• The rest of Thanh Xuan Trung ward and Thuong Dinh ward after being arranged into Thanh Xuan ward.

Some company information in Khuong Dinh ward after merging administrative boundaries

Regarding the concerns of businesses in Khuong Dinh Ward about whether it is mandatory to change business registration after the merger, Official Letter 4370/BTC-DNTN in 2025 has detailed guidance on this issue. The content of Official Letter 4370/BTC-DNTN clearly stipulates the following information:

• Regarding the legal validity of the current Certificate: All types of Certificates that have been issued (including IRCs, Certificates of Registration of Business Households, Cooperatives, and Certificates of Operation of Branches/ROs/Business Locations) remain legally valid and continue to be used normally.
• Regarding the responsibilities of business registration agencies: It is strictly forbidden for business registration agencies not to request or compel enterprises, business households, cooperatives, etc. must carry out the procedures for registering the change of address information only for the reason of change of administrative boundaries.
• Regarding the right to initiative of enterprises: The law gives all initiative rights to enterprises. Enterprises can choose to update new address information when there is a need or can do so at the same time when registering to change other contents in the future (such as changes in capital, industry, representative, etc.).

Instructions for changing business registration in Khuong Dinh Ward

Cases in which it is mandatory to change business registration

Pursuant to the provisions of Clause 1, Article 30 of the Law on Enterprises 2020, enterprises are obliged to register with the Business Registration Authority when there is a change in the following contents:

• Name of the enterprise;
• Address of the head office of the enterprise.
• Charter capital (for companies) or Investment capital (for private enterprises).
• Legal information of the Legal Representative (applicable to Limited Liability Companies and Joint Stock Companies); of the owner of a private enterprise; of the General Partner (applicable to Partnerships), including: Full name, contact address, nationality, number of legal documents of the individual.
• Member’s Information (applicable to Limited Liability Companies):
  • For individual members: Full name, contact address, nationality, number of legal documents.
  • For members who are organizations: Name, enterprise code and address of the head office.

Cases of restriction on changing business registration

Enterprises will not be allowed to carry out procedures for changing business registration if they fall into one of the following cases:

• Notice of violation: The enterprise has received a notice from the Business Registration Office about the violation, in the case of revocation of the Business Registration Certificate, or has a Decision to revoke the Business Registration Certificate.
• In the process of dissolution: The enterprise has approved the dissolution decision and is in the stage of carrying out dissolution procedures.
• At the request of the authorities: When there is a written request from the Court, the judgment enforcement agency or the police agency, in order to serve related proceedings, investigation or judgment enforcement activities.

The process of carrying out procedures for changing business registration in Khuong Dinh Ward

Step 1: Prepare documents

Case 1: Only the address is updated due to the change of administrative boundaries

• An application for registration of changes to the contents of the ERC according to Form No. 12 issued together with Circular 68/2025/TT-BTC.
• Power of attorney (applicable if the applicant is not the legal representative).

Case 2: Update address along with other changes

The dossier will include the documents of case 1 and supplement the following documents:

• Written record of the Decision on change of business registration:
  • Owner’s Decision (For Single-Member Limited Liability Companies).
  • Decision of the Members’ Council (For limited liability companies with two or more members).
  • Decision of the General Meeting of Shareholders/Board of Directors (For Joint Stock Companies).
• The list of beneficial owners is made according to Form No. 10 (Circular 68/2025/TT-BTC).
• Other documents (Subject to change):
  • If the legal representative is changed (with capital transfer): Supplement the Transfer Contract (LC)/Record of liquidation of the LC.
  • If the address of the head office is changed to another managed tax authority: It is mandatory to have a written certification of the completion of tax finalization procedures at the old tax authority to transfer to the new tax authority.
  • If charter capital is increased: Supplement the Minutes of the meeting (of the Members’ Council/General Meeting of Shareholders) on the capital increase and documents certifying the completion of capital contribution.

Step 2: Submit the application

Enterprises submit dossiers through online methods at the National Business Registration Portal via the following access link: https://dangkyquamang.dkkd.gov.vn/online/Default.aspx

Step 3: Receive and process the results

• Processing time: Normally, the dossier will be processed within 03 (three) working days from the time the Business Registration Authority receives the valid dossier during office hours.
• Fees:
  • For case 1: Enterprises are exempt from the fee for announcing changes to enterprise registration contents.
  • For case 2: Enterprises must pay a publication fee as prescribed by law of 100,000 VND.

Above are some advice of Viet An Law on changing business registration in the newly merged Khuong Dinh ward. If you have any questions about this service or legal issues related to business operations, please contact us immediately for timely assistance.