Change business registration in Hong Ha Ward, Hanoi City

Implementing the Resolution on the arrangement and adjustment of the boundaries of administrative units in Hanoi City, Hong Ha Ward has been officially established on the basis of mergers from other administrative units. This change has directly impacted the address of the headquarters of businesses and economic organizations operating in the area, which is not consistent with the actual data. Many businesses need to change their business registration, leading to overloaded documents, Viet An Law would like to guide the procedures for changing business registration in Hong Ha Ward after the merger of administrative boundaries through the article below.

Some companies in Hong Ha Ward before the merger of administrative boundaries

Above are some companies with new head office addresses in Hong Ha ward. Regarding business registration after changing administrative boundaries, businesses and organizations should pay attention to the guidelines in Official Letter 4370/BTC-DNTN in 2025 mentioned as follows:

• All Certificates of Registration of Enterprises, Branches, Representative Offices, Business Households, Cooperatives… previously granted still maintains its legal validity and is allowed to continue to be used.
• The business registration authority is not allowed to issue a request or document compelling organizations and enterprises to register changes in address information due to the merger.

The right to decide the timing of dependency and the enterprise. Businesses can choose to update when needed or combine implementation when registering other content changes in the future.

Cases in which business registration must be changed in Hong Ha Ward

Clause 1, Article 30 of the Law on Enterprises 2020 requires enterprises to register changes with the business registration authority of the following contents if there is a change. These include basic elements such as business name, business identification number, and head office address, along with legally structural information such as charter capital (or investment capital for sole proprietorships) and personal information (full name, address, nationality, legal papers) of the legal representative as well as of the company’s members. Enterprises are entitled to actively update and register changes when this information is no longer suitable for actual operation. However, this initiative is not absolute and will be restricted from enforcement when the enterprise falls into special legal situations that affect its legal status or obligations to third parties. Accordingly, for enterprises in Hong Ha Ward, the Business Registration Authority will refuse to receive the change registration dossier if it detects that the enterprise is in one of the following serious cases:

• The enterprise is in the process of being processed to revoke the Certificate: This is a case where the enterprise has committed a serious violation and has received an official notice from the Business Registration Office of the violation, or has a Decision to revoke the Business Registration Certificate.
• The enterprise is in the process of dissolution: When the enterprise has submitted a dossier of dissolution decision and is in the stage of fulfilling financial and labor obligations to terminate its operation, all changes to the registration contents (except for the contents serving the dissolution) are suspended.
• The enterprise is subject to preventive measures from the authorities: This is a case where the legal records of the enterprise are “frozen” at a written request from judicial agencies such as the Court, the Judgment Enforcement Agency, or the police (Investigation Agency, Investigators…) to serve the adjudication, judgment enforcement or investigation.

Guidance on procedures for changing business registration in Hong Ha ward

After the merger of administrative boundaries, enterprises headquartered in this area have two options to update the address information on the Enterprise Registration Certificate.

Case 1: Only the address is updated due to the change of administrative boundaries

This is a case where the enterprise only updates the name of the new ward.

• Dossier: Enterprises only need to submit a written request for changes in the content of the Enterprise Registration Certificate.
• Fees: Enterprises are exempt from the fee for announcing the changed contents.

Case 2: Updating the address in combination with other contents

This is a case where the business combines the update of the address at the same time with other changes (for example, capital increase, change of representative, industry, etc.). The dossier to be prepared includes:

• Internal decision: Decision of the Owner (1TV COMPANY LIMITED.), Decision of the Board of Members (2TV COMPANY LIMITED. or more), or Decision of the General Meeting of Shareholders/Board of Directors (Joint Stock Company) on the change.
• Application for registration of changes/Notice of changes in enterprise registration contents (according to Form No. 12, Circular 68/2025/TT-BTC).
• List of beneficiary owners (according to Form No. 10, Circular 68/2025/TT-BTC).
• Additional Documents (Subject to change):
  • In case of change of legal representative: Supplement relevant documents (e.g. Transfer Contract/Minutes of liquidation of the Shareholders’ Council, if this change arises from the transfer activity).
  • In case of charter capital increase: Supplement the minutes of the meeting on the capital increase and papers certifying the fulfillment of the capital contribution obligation.
  • In case of changing the address to another tax authority: (See details below).
• Fee: The fee for announcing changes to business registration contents is 100,000 VND.

Notes on procedures for changing business registration in Hong Ha Ward

If the enterprise wishes to relocate its head office leading to a change of the managing tax authority, the enterprise is required to complete the procedures for closing tax obligations at the former managing tax authority before submitting the change dossier at the Department of Finance. “Base tax” means a unit under the Tax Department of a province/city, performing tax administration in the assigned area. For example: Hong Ha Ward is currently under the jurisdiction of Base Tax 3 (headquartered in Hai Ba Trung Ward, general management for Hai Ba Trung, Hong Ha and Vinh Tuy wards). If an enterprise wants to move its head office to Ba Dinh Ward (under the jurisdiction of Base Tax 2, headquartered in Giang Vo Ward), it must close tax at Base Tax 3 first, then register its business to transfer it to management at Base Tax 2.

Above are some advice of Viet An Law on changing business registration in the newly merged Hong Ha ward. If you have any questions about this service or legal issues related to business operations, please contact us immediately for timely assistance.