Change business registration in Hoan Kiem Ward

According to Resolution 1656/NQ-UBTVQH15 effective from June 16, 2025 on the arrangement of commune-level administrative units of Hanoi city, Hoan Kiem ward (former Hoan Kiem district) is one of the areas with adjustments to new boundaries and names. However, does the enterprise have to carry out the procedures for changing the business registration after the merger? Viet An Law would like to guide customers through the article below.

Information after the merger of administrative boundaries in Hoan Kiem Ward

According to Resolution 1656/NQ-UBTVQH15 effective from June 16, 2025, Hoan Kiem Ward will be reorganized as follows:

“Arrange the entire natural area, population size of Hang Bac, Hang Bo, Hang Buom, Hang Dao, Hang Gai, Hang Ma, Ly Thai To wards and part of the natural area and population size of Cua Dong, Cua Nam, Dien Bien, Dong Xuan, Hang Bong, Hang Trang wards, Trang Tien became a new ward called Hoan Kiem Ward.”

Instructions for checking information on the address of the head office of the company after the merger

Enterprises access the link: https://tracuunnt.gdt.gov.vn/tcnnt/mstcn.jsp enter the company tax code and confirmation code, the tax information page will push out the field of information about the company tax identification number, taxpayer’s name, head office address, managing tax authority and taxpayer status.

Is it mandatory to change business registration in Hoan Kiem Ward after the merger?

According to Official Letter 4370/BTC-DNTN in 2025, guiding business registration in case of change of administrative boundaries.

“Enterprises, business households, cooperatives, cooperative unions, and cooperative groups continue to use the issued Enterprise Registration Certificates, Business Household Registration Certificates, Cooperative Registration Certificates, Cooperative Group Registration Certificates, Certificates of Operation Registration of Branches/Representative Offices/Business Locations.

2. Business registration agencies may not request enterprises, business households, cooperatives, cooperative unions and cooperative groups to register changes in address information due to changes in administrative boundaries. Enterprises, business households, cooperatives, cooperative unions and cooperative groups shall update information on addresses due to changes in administrative boundaries on enterprise registration certificates, business household registration certificates, cooperative registration certificates, cooperative group registration certificates, etc Certificate of registration of operation of branches/representative offices/business locations when there is a need or at the same time when registering changes, notifying changes in other contents in the registration of enterprises, business households, cooperatives, unions of cooperatives, cooperative groups.”

Therefore, updating the information on the business registration certificate in this case is not mandatory. Enterprises have the right to take the initiative to do so when there is a need, or combine in other times of registration to change content in the future.

Dossier of change business registration in Hoan Kiem Ward

Documents to be prepared include:

• Decision of the owner (for a single-member limited liability company), decision of the members’ council (for a limited liability company with two or more members), decision of the General Meeting of Shareholders/Board of Directors (for a joint-stock company);
• An application for registration of changes in the contents of the Enterprise Registration Certificate/Notice of change of enterprise registration contents according to form No. 12 of Circular 68/2025/TT-BTC on forms used in enterprise registration and business household registration;
• List of beneficiary owners according to form No. 10 of Circular 68/2025/TT-BTC on forms used in enterprise registration and business household registration;
• Depending on the content of the change, it will be necessary to add additional documents as follows:
  • Change of legal representative: Supplement the transfer contract/liquidation record of the LC (if transfer activities arise);
  • Changing the address of the company’s head office other than the managing tax authority: If the enterprise changes to a different address from the managing tax authority, it is necessary to carry out tax finalization procedures at the old base tax to switch to the new base tax;
  • Charter capital increase: Minutes of the meeting on the capital increase, papers certifying the completion of capital contribution;….

Cases in which business registration in Hoan Kiem ward cannot be changed after the merger

• The enterprise has been issued a notice of violation by the Business Registration Office in the case of revocation of the Enterprise Registration Certificate or has been issued a Decision to revoke the Enterprise Registration Certificate;
• The enterprise is in the process of dissolution according to the enterprise’s dissolution decision
• At the request of the Court or the Judgment Enforcement Agency or the police agency. Including investigating agencies, heads, deputy heads of investigating agencies, investigators specified in the Criminal Procedure Code.

Submit a dossier of change business registration in Hoan Kiem Ward

Receiving agency: Business Registration and Corporate Finance Department – Hanoi Department of Finance.

Submission method: Submit online via the National Business Registration Portal (dangkykinhdoanh.gov.vn).

Processing time: 03 working days for procedures for changing business registration from the date the Business Registration and Corporate Finance Department receives the dossier during office hours.

Guidance on some procedures to be done after changing business registration in Hoan Kiem Ward

• Re-engrave the seal (if necessary): If the enterprise’s seal contains information about the old district/ward, the enterprise is required to re-engrave the new seal with the updated address.
• Notify banks and tax authorities: Update information on e-invoices. Businesses need to contact the e-invoice service provider to change the address on the invoice form. Update tax registration information (usually the system will automatically synchronize, but businesses should actively check again).
• Updating sub-licenses and other certificates: If the enterprise has specialized operation licenses (food safety licenses, fire prevention and fighting licenses,…) with the old address, it is necessary to contact the licensing agency to carry out the update procedures.
• Notify partners and customers: Send an official notice of the change of address to ensure that transactions, sending letters, and signing contracts are not affected.

Some frequently asked questions about changing business registration in Hoan Kiem Ward

Is there a fee to change the address due to the merger of the ward?

– Enterprises are exempt from the fee for announcing the change of registration or change of enterprise registration contents in case of only the change of address due to the change of administrative boundaries.

Is there a mandatory time limit for making changes to business registration?

– Enterprises should do so as soon as possible to ensure the legality and consistency of the dossier.

Is it possible to combine the change of address with other contents (change of representative, industry, etc.)?

– Enterprises can do so, however, when combined, enterprises will have to pay a fee for announcing changes to enterprise registration contents for those other changes.

Above are some advice of Viet An Law on changing business registration in the newly merged Hoan Kiem ward. If you have any questions about this service or legal issues related to business operations, please contact us immediately for timely assistance.