Change business registration in Cau Giay Ward, Hanoi City

The implementation of the policy of arranging and adjusting administrative boundaries in Hanoi city in recent years has had a direct impact on units, including Cau Giay Ward. This administrative change has led to a change in the information on the address of the headquarters of businesses operating in the area. This creates an inconsistency between the legal address recorded on the Business Registration Certificate and the new administrative address as prescribed. Therefore, many businesses need to carry out procedures for changing business registration, Viet An Law would like to guide customers through the above procedures through the article below.

Information on the merger of new administrative boundaries in Cau Giay Ward

Pursuant to Resolution No. 1656/NQ-UBTVQH15 of the Standing Committee of the National Assembly on the arrangement of commune-level administrative units of Hanoi city, Cau Giay Ward was established based on the following criteria:

• Part of the natural area, population size of Dich Vong ward;
• Part of the natural area, population size of Dich Vong Hau ward;
• Part of the natural area, population size of Quan Hoa ward;
• Part of the natural area, population size of My Dinh 1 ward;
• Part of the natural area, population size of My Dinh 2 ward;
• Part of the natural area, population size of Yen Hoa ward.

Some companies in Cau Giay ward after merging administrative boundaries

Preparation of dossiers to change business registration in Cau Giay Ward

Case 1: Only the address is updated due to the change of administrative boundaries

This is a procedure applied when the enterprise only updates the address information (name of the ward, district, etc.) to be consistent with the reality after the merger, without changing any other content. Documents to be prepared include:

• An application for registration of changes in the contents of the Business Registration Certificate according to Form No. 12 issued together with Circular 68/2025/TT-BTC.
• Power of attorney (if the person carrying out the procedures is not the legal representative of the enterprise).

Case 2: Update your address and change other contents

This is a case where the enterprise combines the update of the address due to the merger at the same time as registering to change one or more other contents (for example, capital increase, name change, change of business line, change of representative, etc.). The dossier to be prepared includes:

• Written record of the Decision on change of business registration contents:
  • Owner’s Decision (For Single-Member Limited Liability Companies);
  • Decision of the Members’ Council (For limited liability companies with two or more members);
  • Decision of the General Meeting of Shareholders or the Board of Directors (for Joint Stock Companies, depending on its competence).
• Application for registration of change/Notice of change of content (Form No. 12 issued together with Circular 68/2025/TT-BTC).
• List of beneficiary owners (Form No. 10 issued together with Circular 68/2025/TT-BTC).
• Other documents depending on the content of the change:
  • If the legal representative is changed (with capital transfer): Supplement the Transfer Contract (LC)/Record of liquidation of the LC.
  • If the address of the head office is changed to another managed tax authority: It is mandatory to have a written certification of the completion of tax finalization procedures at the old tax authority to transfer to the new tax authority.
  • If charter capital is increased: Supplement the minutes of the meeting on the capital increase (for limited liability companies with two or more members) and papers certifying the completion of capital contribution.

Notes on declaring beneficial owner information

According to the provisions of Article 17, Decree 168/2025/ND-CP, enterprises are obliged to declare information about the “Beneficial Owner” when establishing a new business registration or registering changes to the content of the Business Registration Form. A business beneficial owner is defined as an individual who meets one of the following criteria:

• An individual directly or indirectly owns 25% or more of the charter capital or owns 25% or more of the total voting shares of the enterprise according to Clause 2, Article 17.
• Individuals have de facto control over the adoption of at least one of the following material decisions of the enterprise:
  • Appointing, dismissing or dismissing the majority or all members of the Board of Directors, the Chairman of the Board of Directors, the Chairman of the Board of Members;
  • Appointment, dismissal or dismissal of the legal representative, director or general director;
  • Decide on the amendment and supplementation of the company’s charter;
  • Decide on issues on changes in organizational structure and management;
  • Decide on issues of reorganization or dissolution of enterprises.

Submission and processing of dossiers to change business registration in Cau Giay Ward

About the method of submission

Currently, except for some special cases, the dossier of change of business registration is required to be submitted electronically.

• Enterprises can access the National Business Registration Portal at the following link: https://dangkyquamang.dkkd.gov.vn/online/Forms/APP/Agenda.aspx?h=cb64
• The applicant uses the Public Digital Signature (USB Token) or Business Registration Account to authenticate the dossier.

Time limit for processing dossiers

Normally, the Business Registration Authority will process the dossier within 03 (three) working days from the time of receipt of a valid dossier during office hours.

Currently, in Hanoi, the issuance of an electronic version of the Business Registration Certificate is being implemented. Therefore, the result received by the business will be a file (PDF file) with the digital signature of the Business Registration Authority, which has the same legal validity as the paper version instead of the hard paper version as before.

Fees

• For case 1: The enterprise is exempt from the fee for announcing changes to the content of the Business Registration.
• For case 2: The enterprise must pay a fee of 100,000 VND for disclosure of the contents of the business registration as prescribed.

Above are some advice of Viet An Law on changing business registration in the newly merged Cau Giay ward. If you have any questions about this service or legal issues related to business operations, please contact us immediately for timely assistance.