Business Incorporation in Hai Phong City: Administrative Updates

The year 2025 marks an important turning point for Hai Phong City when the process of merging administrative units is completed, opening up outstanding economic development opportunities for this region. With a strategic position as an international trade gateway and strong economic potential, the newly merged Hai Phong is becoming an attractive destination for investors and entrepreneurs who want to establish a company. However, business incorporation in Hai Phong City: 2025 administrative updates is not just a simple business decision but also requires a deep understanding of legal procedures, specific requirements, and post-merger changes. In this article, Viet An Law Firm will provide detailed, creative, and highly practical instructions to assist clients in starting their startup journey in this land full of potential, as navigating Hai Phong business registration 2025 demands careful preparation.

Information on the merger of Hai Phong City

Information on the merger of Hai Phong City

According to Resolution 60-NQ/TW of the 13th Party Central Committee (effective from July 1, 2025), Hai Phong City will merge with Hai Duong province, creating a new Hai Phong with an area of about 3,150 km², a population of nearly 4 million people, and an economic scale of more than 650,000 billion VND, ranking third in the country after Ho Chi Minh City and Hanoi. This merger leads to changes in state management agencies, specifically:

• Changes in state agencies: The Business Registration Office under the Hai Phong Department of Finance will manage all enterprise registration procedures in the new area, replacing the corresponding agencies in Hai Duong previously. The tax, labor, and conditional business licensing agencies are also unified under the management of Hai Phong.
• Impact on businesses: Businesses need to update their head office address according to the Hai Phong administrative boundary updates to ensure validity when registering. The unification of management agencies helps simplify administrative procedures, but businesses need to get used to the new process in Hai Phong. Investment incentive policies, such as tax exemption and reduction or land rent support, are expected to be issued by the new Hai Phong, creating great opportunities for post-merger company formation Hai Phong.

Hai Phong has long been a key economic center of Northern Vietnam. After the merger in 2025, the city will not only expand its area but also increase its attractiveness thanks to new incentive policies from the local government, increasing its appeal to businesses:

• Strategic geographical location: Hai Phong directly connects with neighboring provinces and internationally via seaports, expressways, and airports, creating ideal conditions for logistics and import-export.
• Investment incentive policies: The government expects to issue support policies for new businesses, such as tax reduction or free land lease in the initial stage.
• Abundant human resources: The population increase after the merger brings a young, dynamic, and skilled workforce, suitable for many industries.
• Multi-industry potential: From industry, services, logistics to high-tech agriculture, the newly merged Hai Phong creates opportunities for all types of business.

Viet An Law Firm, with many years of experience in corporate legal consulting, is a reliable partner assisting investors in carrying out procedures to establish a company in Hai Phong after the 2025 merger, ensuring speed, accuracy, and cost savings.

Process of setting up a company in the newly merged Hai Phong City

Based on Article 19, Article 20, Article 21, and Article 27 of the Law on Enterprise 2020, No. 59/2020/QH14 (amended and supplemented by Law No. 76/2025/QH15), and Decree 168/2025/ND-CP effective from July 1, 2025, the process of establishing a company in Hai Phong is as follows:

Process of Setting Up a Company in the Newly Merged Hai Phong City

Step 1: Prepare basic information and look up the company name

The company name must include the type (e.g., LLC) and a proper name, not identical or confusing with other enterprises on the National Business Registration Portal, determine the business lines, charter capital, and head office.

Step 2: Prepare the enterprise registration dossier

The enterprise registration dossier will include:

• Application form for enterprise registration (standard form);
• Company charter;
• List of members/shareholders (if applicable);
• List of beneficial owners (if any);
• Notarized copies of personal documents of the legal representative and capital-contributing members (except in cases where identity has been verified);
• Investment registration certificate (if there are foreign investors);
• Power of attorney (if needed).

Step 3: Submit the dossier to the business registration agency

For Hai Phong business registration 2025, dossiers are submitted to the Business Registration Office under the Hai Phong Department of Finance. Enterprises can submit dossiers online via the National Business Registration Portal. Within 03 working days from the date of receiving a complete and valid dossier, the business registration agency will issue the Enterprise Registration Certificate.

Step 4: Complete post-establishment procedures

• Engrave the seal and notify the seal sample to the business registration agency (if any).
• Publish information on the National Portal within 30 days from the date of being granted the certificate.
• Open a bank account and notify the account number.
• Register a digital signature to pay taxes electronically.
• Submit the license tax declaration (Enterprises are no longer required to pay the license fee from January 1, 2026, according to Resolution No. 198/2025/QH15).

Important notes when setting up a company in the newly merged Hai Phong City

To ensure compliance with business incorporation in Hai Phong City: administrative updates, investors should note:

• Update administrative boundaries: Following the Hai Phong administrative boundary updates, the names of administrative units may change (e.g., commune upgraded to ward); it is necessary to verify the exact address.
• Take advantage of local policies: Contact the Hai Phong Department of Finance to grasp incentive policies (tax exemption and reduction, land rent support) according to the regulations of the newly merged Hai Phong City People’s Committee.
• Comply with tax obligations: Fully declare taxes to avoid having the tax code suspended.
• The time to establish a company in the newly merged Hai Phong City in 2025 is from 3-5 working days if the dossier is valid.

Viet An Law Firm’s services for setting up a company in Hai Phong City

Consulting on choosing the type of business

Viet An Law Firm will analyze the client’s business goals, operation scale, and long-term strategy to propose the most suitable type, from a single-member LLC, a multiple-member LLC, a joint stock company to a private enterprise to maximize capital mobilization potential and scale expansion for the business.

Assisting in looking up and naming the company

A company name is not just a brand but must also comply with legal regulations. Viet An Law Firm will look up for free on the National Business Registration Portal to ensure the name clients choose is not duplicated, not confusing, and suitable for the business lines in the newly merged Hai Phong.

Drafting and completing legal dossiers

Viet An Law Firm assists in preparing all necessary dossiers, including the application form for enterprise registration, company charter, list of members/shareholders, and related documents. All documents are drafted exactly to the standard according to the Law on Enterprise 2020 and guiding decrees, ensuring validity from the first submission.

Representing to submit dossiers and process procedures

Instead of having to work directly with the business registration agency, clients only need to provide basic information, and Viet An Law Firm will represent them to submit the dossier through the online system of the Hai Phong Department of Finance (formerly Department of Planning and Investment). If there are supplementary requests from state agencies, we will process them quickly to shorten the waiting time.

Assisting with post-establishment procedures

After receiving the Enterprise Registration Certificate, Viet An Law Firm continues to assist with important steps such as engraving the company seal, opening a bank account, registering a digital signature to pay taxes electronically, and submitting the license tax declaration. Especially, for post-merger company formation Hai Phong, we ensure all updates are accurate.

Contact Viet An Law Firm to be provided with a full-package consulting service from choosing a business type to finalizing business incorporation in Hai Phong City: administrative updates.