Business Registration Amendment in Vietnam 2026: Procedures & Costs
Changing business registration information in 2026 is a mandatory legal procedure when a business makes any adjustments to its registered information such as: company name, registered address, charter capital, business lines, or legal representative. According to the new regulations of the Law on Enterprises and its updated guiding documents up to 2026, enterprises must carry out the procedure to change their Enterprise Registration Certificate (ERC) through the online registration system of the business registration authority.
In reality, many enterprises encounter difficulties in this procedure due to inaccurate documentation, lack of understanding of tax regulations (especially when changing addresses to a different district/province), or not being updated on new points such as the mandatory online submission and electronic processing procedures. This can lead to prolonged processing times, increased costs, or rejection of applications.
This article by Viet An Law will help enterprises:
Understand when need business registration amendment in Vietnam
Prepare the right documents for each case
Understand the 2026 (latest) implementation process
Know the actual costs and processing time in advance
Avoid common mistakes that lead to application rejection.
About business registration amendment in Vietnam 2026: Procedures & costs, Viet An Law, having handled thousands of business registration change applications, will be the optimal choice for your enterprise.
Quick summary of enterprise registration amendment procedures
Information
Content
Common changes
Company name, headquarters, charter capital, business lines, legal representative, members, etc.
Where to submit
Provincial business registration office
Processing time
03 working days; actual time may be longer if the dossier requires amendments or supplements
Submission method
National business registration portal
Public announcement fee
100.000 VND per time
When is enterprise registration amendment required?
Change category
Registration required?
Company name
Yes
Headquarter address
Yes
Legal representative
Yes
Charter capital
Yes
Business lines
Yes
Transfer of shares in a joint stock company
Usually no
Mandatory changes required
Enterprises need to follow procedures when changing the contents of their ERC, including:
Business name (Vietnamese, English, abbreviated name)
Head office address
Enterprise type
Charter capital and capital contribution structure
Legal representative and related information.
In addition, changes in the business registration dossier must also be updated, such as:
Adding or changing business lines
Changing tax, accounting information or notification address
Adjusting shareholder information, especially foreign investors
Updating information on beneficial owners (applicable from July 1, 2025).
For FDI companies
When FDI enterprises change their information, they not only need to amend their business registration but may also need to amend their Investment Registration Certificate (IRC) if it relates to:
Business lines
Investment capital
Investor
Project location.
Important Note
Not all changes require registration. For example:
Transfers of shares in a joint-stock company usually do not require registration, but must still be declared for tax purposes as required.
Identifying the correct cases requiring change will help enterprises avoid legal violations and save time in processing documents.
The cost of changing enterprise registration depends on the nature of the changes and the method of implementation (doing it yourself or using a service). However, businesses need to be aware of the following basic fees:
Detailed costs for enterprise registration amendment Vietnam
Category
Fee
Public announcement fee
100,000 VND/time
Amendment filing fee
Free (for online submission)
Seal carving fee (if changed)
300.000 – 500.000 VND
Service fee (if hired)
500.000 – 2.000.000 VND
Other expenses (invoices, signage…)
Depending on actual needs
Potential costs
Depending on the circumstances, enterprises may incur additional costs:
Costs for changing electronic invoices
Costs for updating bank information
Costs for adjusting subsidiary licenses (travel, transportation, etc.)
Tax costs (if there is a capital transfer).
Actual total cost
Average: from 100,000 – 2,000,000 VND. Complex cases (FDI, major changes): may be higher.
How to optimize costs
Prepare accurate documents from the start
Submit applications online to avoid fees
Use legal services if changes are complex.
Comparison of business registration amendments: Vietnam vs. FDI enterprises (2026)
Criteria
Vietnam enterprises
FDI enterprises
Handling authority
Business registration office (Department of Finance).
Business registration office + Investment registration authority
Related licenses
ERC
ERC and IRC
Amendment procedures
Only ERC amendments are required
May require amendments to both ERC and IRC
Dossier
Simple, with fewer documents
More complex, involving investment-related factors
Processing time
~ 03 working days
5–15 days or longer
Additional obligations
Minimal
May require investment approval
Capital change cases
Approval is generally not required (for most cases)
Must register for capital contribution or share purchase
Change of investors
Not applicable
Mandatory procedures with the Investment authority
Understanding the differences helps enterprises prepare the right documents from the start and avoid lengthy processing times.
According to Decree 168/2025/ND-CP, the procedures for changing business registration in 2026 have been simplified. Many cases do not require meeting minutes or personal documents if verification using a unique identification number is available. Specific requirements will vary depending on the content of the application.
Notes on the application:
Submit the application 100% online
Use the correct form as prescribed
Provide accurate information to avoid rejection of the application.
During the process of changing business registration, many enterprises encounter basic errors that lead to rejection or prolonged processing times. Understanding these common mistakes will help you save costs and avoid legal risks.
Incorrect application form
Using the wrong form according to Circular 68/2025/TT-BTC
Missing signatures, missing decisions, or inconsistent information.
This is the most common error that causes applications to be rejected from the start.
Failure to process tax obligations upon address change
Failure to finalize taxes upon relocating to a different district/province
Lack of confirmation from the tax authority
According to the 2026 regulations, this is a mandatory condition before submitting the application.
Incorrect or incomplete information in the declaration
Incorrect business lines
Incorrect information of the legal representative
Incorrectly updated registered office address.
This error causes the application to require multiple revisions, prolonging the processing time.
Not familiar with online application procedures:
Submitting through the wrong portal or using the wrong account
Uploading documents in the wrong format.
From 2026, all procedures must be completed online.
Failure to update after changes
After completing the procedures, many enterprises forget:
To update information with the bank
To change invoices and digital signatures
To notify partners.
This can easily lead to inaccurate information and legal risks.
Effective ways to avoid mistakes
Prepare documents using the correct format and check them carefully before submitting.
Clearly identify tax obligations (especially when changing address).
The procedure for changing business registration in 2026 follows a standard process, depending on the specific changes to the enterprise. Notably, according to the new regulations, 100% of the documents must be submitted online, shortening processing time but requiring accurate documentation. Below are the detailed steps:
Enterprises only need to complete this step when relocating to a different district or province.
Finalize or settle tax obligations with the current tax authority.
Obtain confirmation of tax obligation completion before relocating.
For new enterprises or those that have recently completed tax settlements, only confirmation of tax obligations is required.
This is an important new requirement in 2026; failure to complete this step will result in rejection of the application.
Step 2: Prepare the dossiers for changing the business registration
Enterprises need to prepare documents corresponding to each change, such as:
Change of company name
Change of registered office address
Change of charter capital
Change of business lines
Change of legal representative.
If using a service, the consulting firm will assist in drafting legally compliant dossiers, minimizing errors.
Step 3: Submit online application & fees
According to Decree 168/2025/ND-CP, business registration must be done online:
Submit application at: National Business Registration Portal
Use electronic identification account
Pay information publication fee via bank transfer
Note: Business registration authorities will no longer accept paper applications from 2025.
Step 4: Receive the results of the business registration change
Processing time: approximately 3 working days if the application is valid
Results received:
New enterprise registration certificate
Or confirmation of information change
From July 1, 2025: only electronic copies will be issued, no more paper copies.
Step 5: Re-engrave the seal (if necessary)
Enterprises need to change their seal when:
Changing the company name
Changing the type of business
Changing the address to a different province or district.
Enterprises can decide on the seal design themselves and no longer need to notify government agencies as before.
Critical compliance notes for updating business registration information in 2026
When carrying out business registration amendment procedures, each change has its own legal requirements. Without a clear understanding, businesses can easily have their applications rejected or face tax and legal risks. Below are some important points to pay special attention to:
Notes on changing a company name
The new name must not be identical to or confusingly similar to an already registered enterprise name.
Ensure consistency with the brand: domain name, trademark, and identity.
Changing the name entails other changes such as: company seal, invoices, and subsidiary licenses.
Enterprises should think carefully before deciding to change their name.
After changing the company name
Re-engrave the company seal
Update the company signboard
Notify the tax authorities to adjust invoices
Update information with banks and insurance companies
Yes. Enterprises are required to submit applications online through the National Business Registration Portal.
Does changing business registration require tax settlement?
Yes. When moving to a different address under the tax authority’s jurisdiction. No tax settlement is required if the name, business sector, or other information is changed.
How long does it take to change business registration?
3 working days if the application is valid.
What are the costs for changing business registration?
From 100,000 to 2,000,000 VND, depending on the changes and services used.
Is it necessary to reissue VAT invoices?
No reissuance is required, but the information must be updated with the tax authority.
Where can I look up business change information?
On the National Business Registration Portal.
What should I keep in mind when changing the legal representative?
The new representative must be legally qualified and need to keep their information updated with the bank and its partners.
Comprehensive all-inclusive business registration amendment services at Viet An Law
Viet An Law provides a comprehensive business registration amendment service for 2026, assisting enterprises in quickly handling all related legal procedures without needing to work directly with government agencies.
Scope of services
We provide comprehensive support for common changes:
Company name change
Head office address change
Capital increase/decrease change
Legal representative change
Change/addition of business lines
Capital transfer, ownership structure change.
Ngoài ra, Luật Việt An còn hỗ trợ:
In addition, Viet An Law also provides support in:
Drafting documents in accordance with the latest legal regulations
Representing clients in submitting documents and working with the business registration authority
Monitoring the progress and handling requests for additional documents
Advising on procedures after changes: taxes, invoices, banking, sub-licenses
Confirming tax obligations when relocating to a different district/province.
Benefits of using the service
Fast completion of procedures (3–5 days)
Minimizes the risk of rejected or erroneous documents
No need for travel, saving time
Legally sound advice, updated with the latest regulations (2026)
Optimizes costs for enterprises.
Why do enterprises choose Viet An Law?
With experience handling over 1000+ business registration change applications annually, Viet An Law not only provides legal information but also offers practical solutions – fast and accurate processing from the first submission.
Our team of experienced lawyers helps enterprises:
Fast business registration changes in Binh Tien Ward, HCMC made easy. Expert corporate legal advisory ensures accurate dossiers and quick processing. Contact us today!
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