How to Form a Company in Hai Phong City

The year 2025 marks a significant turning point for Hai Phong City as the process of merging administrative units is completed, opening up exceptional economic development opportunities for this region. With its strategic location as an international trade gateway and strong economic potential, the newly merged Hai Phong is becoming an attractive destination for investors and entrepreneurs looking to establish companies. However, forming a company in the newly merged Hai Phong City in 2025 is not merely a business decision but also requires a deep understanding of legal procedures, specific requirements, and post-merger changes. In the article below, Viet An Law will provide detailed, innovative, and highly practical guidance on how to form a company in Hai Phong City.

Information on Hai Phong City’s merger in 2025

According to Resolution 60-NQ/TW of the 13th Central Committee of the Party (effective from July 1, 2025), Hai Phong City will merge with Hai Duong province, forming a new Hai Phong with an area of approximately 3,150 km², a population of nearly 4 million people, and an economic scale exceeding 650,000 billion VND, ranking third nationwide after Ho Chi Minh City and Hanoi. This merger leads to changes in state management agencies, specifically:

• Changes in state agencies: The Business Registration Office under the Hai Phong Department of Finance will manage all enterprise registration procedures in the new administrative area, replacing the corresponding agencies in Hai Duong previously. Tax authorities, labor authorities, and licensing agencies for conditional business lines will also be unified under the management of Hai Phong.
• Impact on enterprises: Enterprises need to update their head office addresses according to the new administrative boundaries to ensure validity during registration. The unification of management agencies simplifies administrative procedures, but enterprises need to familiarize themselves with the new procedures in Hai Phong. New investment incentive policies, such as tax exemptions or reductions and land lease support, are expected to be issued by the new Hai Phong government, creating great opportunities for newly established enterprises.

Hai Phong has long been a key economic center in northern Vietnam. After the 2025 merger, the city will not only expand its area but also increase its attractiveness thanks to new incentive policies from local authorities, increasing its appeal to businesses:

• Strategic geographical location: Hai Phong connects directly with neighboring provinces and internationally via seaports, expressways, and airports, creating ideal conditions for logistics and import-export.
• Investment incentive policies: The government is expected to issue policies to support new enterprises, such as tax reductions or land lease exemptions in the initial phase.
• Abundant human resources: The increased population after the merger brings a young, dynamic, and skilled workforce, suitable for various industries.
• Multi-sector potential: From industry, services, logistics, to high-tech agriculture, the newly merged Hai Phong creates opportunities for all types of businesses.

Viet An Law, with many years of experience in corporate legal consulting, is a reliable partner assisting investors in carrying out company establishment procedures in Hai Phong after the 2025 merger, ensuring speed, accuracy, and cost-effectiveness.

How to Form a Company in Hai Phong City 2025

Based on Articles 19, 20, 21, 27 of the Enterprise Law 2020, 59/2020/QH14 (as amended and supplemented by Law 76/2025/QH15), and Decree 168/2025/ND-CP effective from July 1, 2025, the company establishment process in Hai Phong is as follows:

Step 1: Prepare basic information and search for the company name

The company name must include the type of business (e.g., LLC) and a specific name, not duplicating or causing confusion with other enterprises on the National Business Registration Portal (https://dangkykinhdoanh.gov.vn/). Determine the business lines, charter capital, and head office.

Step 2: Prepare enterprise registration dossier

Components of the enterprise registration dossier

The enterprise registration dossier will include:

• The enterprise registration application form;
• The company’s charter;
• List of members/shareholders (if applicable);
• List of beneficial owners (if any);
• Certified copy of personal identification documents of the legal representative and capital-contributing members (except in cases where they have already been identified)
• The Certificate of Investment Registration of foreign investors.
• Power of attorney (if needed).

Step 3: Submit the dossier to the business registration authority

The dossier is submitted to the Business Registration Office under the Hai Phong Department of Finance. Enterprises can submit online via the National Business Registration Portal (https://dangkykinhdoanh.gov.vn). Within 03 working days from the date of receiving a complete and valid dossier, the business registration authority will issue the Enterprise Registration Certificate.

Step 4: Complete post-establishment procedures

• Engrave the company seal and notify the sample seal to the business registration authority (if any).
• Publish information on the National Information Portal within 30 days from the date of issuance of the certificate.
• Open a bank account and notify the account number.
• Register for a digital signature to submit electronic taxes.
• Submit the business license tax declaration (Enterprises are no longer required to pay business license tax from January 1, 2026, according to Resolution 198/2025/QH15).

Important notes when establishing a company in the newly merged Hai Phong in 2025

• Update administrative boundaries: After the merger, administrative unit names may change (e.g., commune to ward); it is necessary to verify the exact address.
• Utilize local policies: Contact the Hai Phong Department of Finance to grasp incentive policies (tax exemptions/reductions, land lease support) as stipulated by the Hai Phong City People’s Committee after the merger.
• Comply with tax obligations: Fully declare taxes to avoid tax code suspension.
• The time for establishing a company in the newly merged Hai Phong in 2025 is 3-5 working days if the dossier is valid.

Company establishment services in the newly merged Hai Phong City after 2025 by Viet An Law Firm

Consultation on choosing a business type

Viet An Law Firm will analyze clients’ business goals, operational scale, and long-term strategy to propose the most suitable business type, from single-member limited liability companies, multiple-member limited liability companies, joint-stock companies, to private enterprises, to maximize capital mobilization potential and business expansion.

Support for company name search and registration

A company name is not only a brand but also must comply with legal regulations. Viet An Law Firm will search for free on the National Business Registration Portal (https://dangkykinhdoanh.gov.vn/) to ensure that the client’s chosen name is not duplicated, does not cause confusion, and is suitable for their business lines in the newly merged Hai Phong.

Drafting and completing legal dossiers

Viet An Law Firm assists in preparing all necessary documents, including the enterprise registration application form, company charter, list of members/shareholders, and related documents. All documents are drafted in compliance with the Enterprise Law 2020 and guiding decrees, ensuring validity from the first submission.

Representation in dossier submission and procedure processing

Instead of having to work directly with the business registration authority, clients only need to provide basic information, and Viet An Law Firm will represent them in submitting the dossier through the online system of the Hai Phong Department of Finance (formerly the Department of Planning and Investment). If there are requests for additional information from state agencies, we will handle them quickly to shorten waiting times.

Support for post-establishment procedures

After receiving the Enterprise Registration Certificate, Viet An Law continues to support important steps such as engraving the company seal, opening a bank account, registering for a digital signature for electronic tax submission, and submitting the business license tax declaration, especially for enterprises in the newly merged Hai Phong.

Above is the advice of Viet An Law on the issue how to form a company in Hai Phong City. Clients who have related questions or need legal support, please contact Viet An Law Firm for the best support!