Corporate secretarial services in Vietnam

Explore the essential corporate secretarial services in Vietnam that ensure compliance, streamline business operations, and support your company’s growth in a dynamic market. Managing administrative workload has become a major challenge in growing businesses. How can we ensure all office work is carried out professionally and efficiently without affecting core business operations? The answer lies in corporate secretarial services. The following article by Viet An Law will provide essential information about corporate secretarial services in Vietnam.

Introduction to corporate secretary

Corporate governance secretary or corporate secretary is a common position in today’s business operations, particularly suitable for small and medium-sized enterprises or tasks requiring the presence of an independent third party. This role typically appears in meetings of the board of directors, general shareholders’ meetings, members’ council, and board of management,…

The corporate secretary is responsible for taking minutes, summarizing leadership directives, and then conveying information to relevant parties to implement the content discussed in meetings.

Additionally, the corporate secretary assists in drafting minutes and resolutions for meetings of the general shareholders’ assembly, board of directors, members’ council, and board of management according to the company’s requirements.

Some basic tasks of a corporate secretary

Document storage

In modern businesses, the role of a corporate secretary extends beyond supporting meetings to playing a crucial role in document storage and management. Ensuring that corporate records are stored scientifically and securely is a key factor in maintaining continuous operations and supporting strategic decisions.

Document storage involves organizing and systematizing materials in a structured manner. From meeting minutes and board resolutions to legal documents and financial records, everything is systematically arranged for easy retrieval. This helps minimize the risk of document loss and ensures all information is readily available when needed.

The corporate secretary is responsible for complying with legal regulations regarding document storage, helping businesses manage documents scientifically, and avoiding legal risks. In particular, documents that need to be stored for a long time and in accordance with legal regulations are carefully checked by the secretary to ensure that the records always meet the standards of the management agencies.

Record evaluation

Record evaluation and management are important factors in maintaining transparency and efficiency in management activities. The corporate secretary, with an important role in meetings and decision-making processes, makes a significant contribution to the evaluation, checking, and organization of records, helping the business optimize management processes and comply with legal regulations.

The corporate secretary is often responsible for checking and evaluating the accuracy of documents and records before submitting them to the board of directors or board of management. This task ensures that the information and data in the records are accurate, complete, and compliant with internal regulations and current laws. This helps prevent errors and legal risks that may arise from inaccurate or incomplete information.

Participating in business meetings

The role of a corporate secretary in attending business meetings is crucial in ensuring the effectiveness and accuracy of corporate decisions. During meetings, the secretary is responsible for taking complete and accurate minutes, including the content of discussions, contributions, and approved decisions.

In addition to taking notes, the corporate secretary also receives instructions from the management board and communicates them to the relevant departments to ensure that all directives are implemented promptly and correctly. Furthermore, the secretary assists in drafting official documents such as resolutions and decisions after they are approved in the meeting.

Viet An Law’s secretarial services for businesses

In today’s increasingly competitive business environment, maintaining professionalism and efficiency in business management is a goal that any business strives for. Understanding this need, Viet An Law has developed professional corporate secretarial services to help businesses optimize their management processes and enhance their management capabilities, thereby enabling businesses to focus on sustainable business development.

Corporate secretarial services

Viet An Law offers professional corporate secretarial services with a team of experienced professionals in the legal and business management fields. Viet An Law’s secretarial services include:

• Minutes taking and drafting: Viet An Law’s secretaries ensure detailed, accurate minutes are taken and drafted for important meetings such as general meetings of shareholders, board of directors, and board of members, creating official and reliable documents for the business;
• Document management and recordkeeping: Ensuring that all documents related to decisions, resolutions, and important legal information are stored, secured, and easily accessible when needed;
• Drafting and preparing legal documents: Viet An Law provides services for drafting related legal documents, fully meeting the requirements of the law and regulations;
• Ensuring compliance with procedures and regulations: Viet An Law’s secretaries oversee compliance with procedures in meetings and management activities, ensuring transparency and adherence to legal regulations.

Benefits of using Viet An Law’s corporate secretarial services

Utilizing Viet An Law’s company secretarial services offers numerous advantages to businesses, including:

• Saving time and resources: Instead of managing and performing administrative tasks in-house, businesses can confidently entrust these responsibilities to our team of professionals, saving costs and time.
• Ensuring accuracy and professionalism: With a team of experts well-versed in law and management, Viet An Law is committed to providing high-quality services with exceptional accuracy and professionalism.
• Improving management efficiency: Our corporate secretaries help organize and manage information systematically, supporting leadership and departments in making timely and accurate decisions.

Viet An Law is dedicated to providing professional, reliable, and efficient corporate secretarial services. With our experience in legal consulting and business management, we are proud to be a trusted partner, supporting your business growth for the long term.

Viet An Law’s corporate secretarial services are not only a management support solution but also a crucial part of your business’s sustainable development strategy. Let Viet An Law help your business thrive and excel in all business activities.

Above is the advice of Viet An Law on the issue of corporate secretarial services in Vietnam. If you have any related questions or need support, please contact Viet An Law for the best support!