Change business registration in Thanh Xuan Ward, Hanoi City

The adjustment of administrative boundaries in Thanh Xuan Ward is an objective change. By law, businesses are not required to change their business licenses immediately. However, businesses should actively change their business registration so that the information can be synchronized with each other. Viet An Law would like to guide customers on the procedures for changing business registration in Thanh Xuan Ward after the merger of administrative boundaries through the article below.

Information after the merger of administrative boundaries in Thanh Xuan Ward

Pursuant to Resolution No. 1656/NQ-UBTVQH15 of the Standing Committee of the National Assembly on the arrangement of commune-level administrative units of Hanoi city, Thanh Xuan Ward was established based on the following criteria:

• Part of the natural area, population size of Nhan Chinh ward;
• Part of the natural area, population size of Thanh Xuan Bac ward;
• Part of the natural area, population size of Thanh Xuan Trung ward;
• Part of the natural area, population size of Thuong Dinh ward;
• Part of the natural area, population size of Trung Hoa ward;
• Part of the natural area, population size of Trung Van ward.

Some companies after merging administrative boundaries in Thanh Xuan Ward

Preparation of dossiers to change business registration in Thanh Xuan Ward

• Document recording the Decision on change of business registration: Depending on the type of enterprise legal form:
  • Owner’s Decision (For Single-Member Limited Liability Companies).
  • Decision of the Members’ Council (For limited liability companies with two or more members).
  • Decision of the General Meeting of Shareholders or the Board of Directors (for Joint-stock companies, depending on the competence specified in the company’s Charter).
• An application for registration of content changes is made according to Form No. 12 issued together with Circular 68/2025/TT-BTC.
• The list of beneficiary owners is made according to Form No. 10 issued together with Circular 68/2025/TT-BTC.
• Enterprises need to supplement other documents corresponding to the content of registration of changes, for example:
  • In case of change of legal representative: If the change arises simultaneously from the transfer of contributed capital/shares, the dossier needs to be supplemented with the Transfer Contract (LC) and/or the Record of liquidation of the LC.
  • In case of charter capital increase: It is necessary to supplement the Minutes of the meeting (of the Board of Members/General Meeting of Shareholders) on the approval of the decision on capital increase and documents certifying the fulfillment of the capital contribution obligations of members/shareholders for the additional capital.
  • In case of change of head office address: If the change of address leads to a change of the managing tax authority, the enterprise is required to complete the procedures at the tax authority first.

Submission of dossiers and processing of results of change business registration in Thanh Xuan Ward

About the method of submission

The dossier is submitted through the online method at the National Business Registration Portal: https://dangkyquamang.dkkd.gov.vn/online/Default.aspx

About the processing time limit and results

• Processing time: Normally, the dossier will be processed within 03 (three) working days from the time the Business Registration Authority receives the valid dossier during office hours.
• Fees:
  • In case the enterprise only carries out the procedures for updating the address due to the change of administrative boundaries: The fee for announcing the change in the business registration content will be exempted.
  • In case the enterprise combines the update of the address at the same time as the registration of changes in other contents (capital increase, name change, etc.): The announcement fee according to current regulations will be paid of 100,000 VND

The enterprise must only re-engrave the legal entity seal (circular seal) if the information shown on the surface of the seal is changed compared to the actual registration. Common cases of re-engraving:

• The enterprise changed its Vietnamese name.
• The enterprise changes the type of company (e.g., from limited to shared).
• Enterprises change their head office address to another province/city.
• The enterprise changes its head office address to another ward (only applicable if the old seal of the enterprise is engraved with ward/district information).

According to the current law, enterprises themselves can actively contact the unit to engrave new seals and manage and use seals without carrying out any procedures for notifying seal samples to competent state agencies.

Related questions about changing business registration in Yen So Ward

Is there a mandatory time limit for making changes to business registration?

– Enterprises should do so as soon as possible to ensure the legality and consistency of the dossier.

When changing business registration, it is necessary to add information about the beneficial owner, so what is the beneficial owner?

– The enterprise will need to add information about the beneficial owner when establishing a new company or changing the content of business registration. According to Article 17, Decree 168/2025/ND-CP on enterprise registration on the criteria for determining the beneficial owner of the enterprise as follows:

“1. The beneficial owner of an enterprise with legal status (hereinafter referred to as the beneficial owner of the enterprise) is an individual who satisfies one of the following criteria:

a) Individuals who directly or indirectly own 25% of the charter capital or 25% or more of the total voting shares of the enterprise;

b) Individuals have the right to govern the approval of at least one of the following matters: Appointment, dismissal or dismissal of the majority or all members of the Board of Directors, the Chairman of the Board of Directors, the Chairman of the Board of Members; the legal representative, director or general director of the enterprise; amending and supplementing the charter of the enterprise; changes in the organizational structure of the company’s management; reorganize and dissolve the company.

2. An individual who owns an indirect property as prescribed at Point a, Clause 1 of this Article is an individual who owns 25% or more of the charter capital or 25% or more of the total voting shares of the enterprise through another organization.”

Above are some advice of Viet An Law on changing business registration in the newly merged Thanh Xuan ward. If you have any questions about this service or legal issues related to business operations, please contact us immediately for timely assistance.