Change business registration in Giang Vo Ward

Pursuant to the Resolution of the National Assembly Standing Committee on the arrangement of administrative units, the new Giang Vo ward was established on the basis of merger and reorganization as follows: “Arranging the entire natural area, population size of Giang Vo ward, part of the natural area, population size of Cat Linh, Lang Ha, Ngoc Khanh, Thanh Cong wards, the rest of Cong Vi ward”. Does the enterprise have to carry out the procedures for changing business registration? Viet An Law would like to guide customers through the above procedures through the article below.

Is it mandatory to change business registration in Giang Vo Ward after merging administrative boundaries?

According to Official Letter 4370/BTC-DNTN in 2025, the guidance on business registration in case of change of administrative boundaries is as follows:

“1. Enterprises, business households, cooperatives, cooperative unions, and cooperative groups shall continue to use the issued enterprise registration certificates, business household registration certificates, cooperative registration certificates, cooperative group registration certificates, and certificates of operation registration of branches/representative offices/business locations.

2. Business registration agencies may not request enterprises, business households, cooperatives, cooperative unions and cooperative groups to register changes in address information due to changes in administrative boundaries. Enterprises, business households, cooperatives, cooperative unions and cooperative groups shall update information on addresses due to changes in administrative boundaries on enterprise registration certificates, business household registration certificates, cooperative registration certificates, cooperative group registration certificates, etc Certificate of registration of operation of branches/representative offices/business locations when there is a need or at the same time when registering changes, notifying changes in other contents in the registration of enterprises, business households, cooperatives, unions of cooperatives, cooperative groups.”

Therefore, updating information on the business registration certificate in Giang Vo Ward in case of merging administrative boundaries is not mandatory. Enterprises have the right to take the initiative to do so when there is a need, or combine in other times of registration to change content in the future.

Guidance on procedures for changing business registration in Giang Vo Ward

In case of change business registration, only the administrative boundaries are updated

Step 1: Prepare a dossier of change of business registration due to a change in administrative boundaries.

Components of the dossier include:

• An application for registration of changes in the contents of the Enterprise Registration Certificate/Notice of change of enterprise registration contents according to form No. 12 of Circular 68/2025/TT-BTC on forms used in enterprise registration and business household registration;
• Power of attorney (in case of submission of a dossier of change of business registration through an authorized unit).

Step 2: Sign the dossier and submit the dossier

Dossiers of change of business registration are currently only submitted through the public service portal on enterprise registration (except for some exceptions) via the following link: https://dangkyquamang.dkkd.gov.vn/online/Forms/APP/Agenda.aspx?h=cb64

Step 3: Process the application and receive the result

Usually the application will take about 3 working days from the date of receipt of the application to be processed. If only the address is changed due to a change in administrative boundaries. Enterprises will not have to pay a fee for announcing changes to enterprise registration contents. Currently, Hanoi is implementing the issuance of electronic business registration forms with digital signatures of the state, so businesses will not be issued hard paper copies as before.

In case of change business registration, including changes in other contents

Step 1: Prepare a dossier of change business registration, including:

• Decision of the owner (for a single-member limited liability company), decision of the members’ council (for a limited liability company with two or more members), decision of the General Meeting of Shareholders/Board of Directors (for a joint-stock company);
• An application for registration of changes in the contents of the Enterprise Registration Certificate/Notice of change of enterprise registration contents according to form No. 12 of Circular 68/2025/TT-BTC on forms used in enterprise registration and business household registration;
• List of beneficiary owners according to form No. 10 of Circular 68/2025/TT-BTC on forms used in enterprise registration and business household registration;
• Depending on the content of the change, it will be necessary to add additional documents as follows:
  • Change of legal representative: Supplement the transfer contract/liquidation record of the LC (if transfer activities arise);
  • Changing the address of the company’s head office other than the managing tax authority: If the enterprise changes to a different address from the managing tax authority, it is necessary to carry out tax finalization procedures at the old base tax to switch to the new base tax;
  • Charter capital increase: Minutes of the meeting on the capital increase, papers certifying the completion of capital contribution;….

Note: Enterprises will need to add information about the beneficial owner when establishing a new company or changing the business registration content. According to Article 17, Decree 168/2025/ND-CP on enterprise registration on the criteria for determining the beneficial owner of the enterprise as follows:

“1. The beneficial owner of an enterprise with legal status (hereinafter referred to as the beneficial owner of the enterprise) is an individual who satisfies one of the following criteria:

a) Individuals who directly or indirectly own 25% of the charter capital or 25% or more of the total voting shares of the enterprise;

b) Individuals have the right to govern the approval of at least one of the following matters: Appointment, dismissal or dismissal of the majority or all members of the Board of Directors, the Chairman of the Board of Directors, the Chairman of the Board of Members; the legal representative, director or general director of the enterprise; amending and supplementing the charter of the enterprise; changes in the organizational structure of the company’s management; reorganize and dissolve the company.

2. An individual who owns an indirect property as prescribed at Point a, Clause 1 of this Article is an individual who owns 25% or more of the charter capital or 25% or more of the total voting shares of the enterprise through another organization.”

Step 2 and Step 3 will be carried out similarly to the case above; however, you will have to pay a fee for the public disclosure of the change in business registration content, which is 100,000 VND.

Some questions about changing business registration in Giang Vo Ward

– When changing the business registration to the new administrative boundary with other changes, is it necessary to pay a fee?

Enterprises will have to pay a fee for announcing changes in enterprise content registration if they change contents other than updating administrative boundaries.

– What cases are not allowed to change business registration in Giang Vo Ward?

Cases in which enterprises are not allowed to change their business registration in Giang Vo Ward include:

• The enterprise has been issued a notice of violation by the Business Registration Office in the case of revocation of the Enterprise Registration Certificate or has been issued a Decision to revoke the Enterprise Registration Certificate;
• The enterprise is in the process of dissolution according to the enterprise’s dissolution decision
• At the request of the Court or the Judgment Enforcement Agency or the police agency. Including investigating agencies, heads, deputy heads of investigating agencies, investigators specified in the Criminal Procedure Code.

Above are some advice of Viet An Law on changing business registration in the newly merged Giang Vo ward. If you have any questions about this service or legal issues related to business operations, please contact us immediately for timely assistance.