Change business registration in Bach Mai Ward, Hanoi

Pursuant to Resolution No. 1656/NQ-UBTVQH15 of the Standing Committee of the National Assembly on the arrangement of commune-level administrative units of Hanoi city, Bach Mai ward was newly established on the basis of consolidating the entire boundaries and population of Bach Mai and Bach Khoa wards,  Quynh Mai, part of the natural area, population size of Minh Khai wards (Hai Ba Trung district), Dong Tam, Le Dai Hanh, Phuong Mai, Truong Dinh and the rest of Thanh Nhan ward. This change leads to businesses in this area also having to change their head office address, but do enterprises have to carry out the procedures for changing business registration in Bach Mai Ward, Viet An Law would like to guide customers through the above procedures through the article below.

How to check whether the address of the new head office is located in Bach Mai Ward or not

You can access the https://tracuunnt.gdt.gov.vn/tcnnt/mstcn.jsp link to look up the address of the  head office after the merger of administrative boundaries and tax establishments. You can enter your tax code and confirmation code to perform the lookup. Here are some examples for reference only:

Instructions to change business registration in Bach Mai Ward

Preparation of dossiers of change business registration

• Decision of the owner (for a single-member limited liability company), decision of the members’ council (for a multiple-member limited liability company), decision of the General Meeting of Shareholders/Board of Directors (for a joint-stock company);
• An application for registration of changes in the contents of the Enterprise Registration Certificate/Notice of change of enterprise registration contents according to form No. 12 of Circular 68/2025/TT-BTC on forms used in enterprise registration and business household registration;
• List of beneficiary owners according to form No. 10 of Circular 68/2025/TT-BTC on forms used in enterprise registration and business household registration;
• Depending on the content of the change, it will be necessary to add additional documents as follows:
  • Change of legal representative: Supplement the transfer contract/liquidation record of the LC (if transfer activities arise);
  • Changing the address of the company’s head office other than the managing tax authority: If the enterprise changes to a different address from the managing tax authority, it is necessary to carry out tax finalization procedures at the old base tax to switch to the new base tax;
  • Charter capital increase: Minutes of the meeting on the capital increase, papers certifying the completion of capital contribution;….

In case of changing the address of another head office, the tax authority manages

If the enterprise wishes to relocate to another head office, the managing tax authority needs to carry out tax finalization procedures at the old managing tax authority to transfer to the new managing tax authority. Base tax is a unit of the provincial and municipal tax departments that perform the management of taxes, charges, fees and other revenues of the state budget (hereinafter collectively referred to as taxes) in the localities under their management according to the assignment and decentralization of the chief tax of the province or city and in accordance with the provisions of law. Bach Mai Ward belongs to the base tax of 3 Hanoi cities, is organized including Hai Ba Trung Ward, Bach Mai Ward, Vinh Tuy Ward and locates the tax office in Hai Ba Trung Ward. For example, businesses want to change their head office address to Ba Dinh Ward. Because Ba Dinh Ward belongs to the base tax 2 of Hanoi city, the head office address is in Giang Vo Ward, enterprises need to close tax at base tax 3 and change the business registration on base tax 2.

Submission of dossier

Submit online through the Business Registration Portal via the link below: https://dangkyquamang.dkkd.gov.vn/online/Default.aspx

Receive application processing results

Procedures for changing business registration due to changes in administrative boundaries will not cost a fee for announcing changes in business registration contents, however, if the enterprise makes changes in other contents, it will have to pay a fee for announcing changes in business registration contents. Normally, the application will take about 3 working days from the date of submission during office hours.

Fees for change business registration

• For the case of only changing administrative boundaries: Enterprises only need to submit a written request for changes in contents according to the business registration certificate and are exempt from the fee for announcing the change.
• In case of changing other contents: The fee for announcing changes to business registration contents is 100,000 VND.

Proceed to re-engrave the company seal

The company only has to take this step if the enterprise has a change in seal information. Cases in which enterprises need to change their seals to match the business registration contents include:

• The company changed its Vietnamese name;
• Enterprises change the type of company;
• The company changes its head office to another province;
• The company changes its head office to another ward (if the business seal shows the information of the ward).

Enterprises engrave seals and manage seals themselves without having to carry out any procedures related to seals with competent state agencies.

Related questions about changing business registration in Bach Mai Ward

Is there a mandatory time limit for making changes to business registration?

– Enterprises should do so as soon as possible to ensure the legality and consistency of the dossier.

When changing business registration, it is necessary to add information about the beneficial owner, so what is the beneficial owner?

– The enterprise will need to add information about the beneficial owner when establishing a new company or changing the content of business registration. According to Article 17, Decree 168/2025/ND-CP on enterprise registration on the criteria for determining the beneficial owner of the enterprise as follows:

“1. The beneficial owner of an enterprise with legal status (hereinafter referred to as the beneficial owner of the enterprise) is an individual who satisfies one of the following criteria:

…a) Individuals who directly or indirectly own 25% of the charter capital or 25% or more of the total voting shares of the enterprise;

…b) Individuals have the right to govern the approval of at least one of the following matters: Appointment, dismissal or dismissal of the majority or all members of the Board of Directors, the Chairman of the Board of Directors, the Chairman of the Board of Members; the legal representative, director or general director of the enterprise; amending and supplementing the charter of the enterprise; changes in the organizational structure of the company’s management; reorganize and dissolve the company.

2. An individual who owns an indirect property as prescribed at Point a, Clause 1 of this Article is an individual who owns 25% or more of the charter capital or 25% or more of the total voting shares of the enterprise through another organization.”

Above are some advice of Viet An Law on changing business registration in the newly merged Bach Mai ward. If you have any questions about this service or legal issues related to business operations, please contact us immediately for timely assistance.