Have you ever wondered why black and white lines on product packaging have become so familiar? That is the barcode code – a smart tool that helps identify products quickly and accurately. With barcode codes, managing goods is simpler than ever. From inventory inventory to in-store payments, barcode numbers play an important role, contributing to shortening time and increasing operational efficiency. Are you ready to register a barcode for a more convenient production and business process? Viet An Law would like to guide customers through the article below.
Table of contents
Barcode Code Concept
According to Clauses 1 and 2, Article 3 of Circular No. 10/2020/TT-BKHCN stipulating the concepts of “codes” and “barcodes” as follows:
“A code is a series of numbers or letters used to identify products, services, places, organizations and individuals;”
“Barcode is a method of storing and transmitting information of a code by: linear line symbol (one-dimensional barcode); point aggregation (Data Matrix, QRcode, PDF417 and other two-dimensional barcodes); radio frequency identification (RFID) chips and other identification technologies;”
Thus, it can be simply understood as follows
| Code | Barcodes | |
| Definition | – A sequence of characters (numbers or letters) used to distinguish a particular object from other objects. | – It is a form of expressing codes in the form of black and white lines or small dots so that machines can read them. |
| Example | – Product code: 1234567890123
– Customer code: KH001 – Order number: DH20230101 |
You can think of the code as a phone number, and the barcode as a card with that phone number printed on it. When you call, you read the phone number (code); But when the scanner reads your information, it scans the barcode on the card (barcode). |
| Purpose | – Identification: Helps to distinguish and identify an object in a management system.
– Classification: Sort objects according to a certain criteria. – Tracking: Track the movement and change of the object. |
– Automatic Reading: Barcode scanners can read information from barcodes quickly and accurately.
– Data transmission: Barcodes contain information about products and services, helping to manage and transact effectively. |
Before submitting the dossier, the Enterprise/Business Household/Applicant shall declare information and register for the unit’s barcode account via the http://vnpc.gs1.org.vn/ Portal
The fee for issuance of barcodes and codes is specified in Article 2 of Circular 232/2016/TT-BTC as follows
| No. | Fee classification | Charge rate (VND/code) |
| 1 | Use GS1 business code (regardless of registration number) | 1.000.000 |
| 2 | Use a global place code (GLN) | 300.000 |
| 3 | Use the 8-digit EAN-8 global trade code (GTIN-8) | 300.000 |
Fee rates for registration (confirmation) of use of foreign barcodes
| No. | Classify | Rates | Rates
(applicable from 7/2024 to 31/12/2024) |
| 1 | Records with less than or equal to 50 product codes | 500,000 VND/dossier | 250,000 VND/dossier |
| 2 | Profile of over 50 product codes | 10,000 VND/code | 5,000 VND/code |
Due to the impact of natural disasters, epidemics and other factors, the fee applied from July 2024 to December 31, 2024 is reduced by 50%
After the Enterprise/Business Household/Applicant submits the full dossier and fee, the GS1 Office – Directorate for Standards, Metrology and Quality will notify the unit of the barcode number according to the temporary notice via the unit’s Portal system and Email so that the unit has barcode code information to be displayed on the product.
Processing time: Within 5-7 working days.
Enterprises/Business Households/Applicants need to carry out procedures for declaring product information on the unit’s account on the http://vnpc.gs1.org.vn/ Portal.
Note: The system can automatically generate a barcode number for the product after the business fills in all the information.
The barcode number of the product after filling in all the information needs to be issued and published on the system.
After about 1 month from the date of issuance of the barcode according to the provisional notice and after declaring product information, the Enterprise/Business Household/Applicant shall go to the GS1 Office – Directorate for Standards, Metrology and Quality to receive the original Certificate of barcode number.
Customers who need assistance with the registration procedure for codes and barcodes, please contact Viet An Law for the fastest support!
