Adjust Investment Registration Certificate in Phu Dinh Ward, Ho Chi Minh City

Pursuant to Resolution No. 1685/NQ-UBTVQH15 on the arrangement of commune-level administrative units of Ho Chi Minh City in 2025, Phu Dinh Ward has been officially organized and rearranged based on the arrangement of the entire natural area, population size of Ward 14 and Ward 15 (District 8),  Xom Cui ward and part of the natural area and population size of Ward 16 (District 8). This adjustment of administrative place names leads to a change in information about the location of the project and the head office of the enterprise that has been recorded in the previously issued Investment Registration Certificate. In order to ensure the accuracy and consistency of legal documents and strictly comply with the provisions of the law on investment, enterprises and investors with projects in the area should carry out procedures for adjusting the content of the Investment Registration Certificate. Viet An Law would like to guide customers through the above procedures through the article below.

Guidelines to adjust investment registration certificate in Phu Dinh Ward

Step 1: Prepare documents

• A written request for adjustment of the investment registration certificate;
• Report on the implementation of the investment project up to the time of adjustment;
• The investor’s decision on the adjustment of the investment project for the institutional investor or the equivalent document for the individual investor;
• Current investment registration certificate;
• The company’s financial statements are audited in the preceding year at the time of adjustment of the Investment registration certificate;
• Proposal of the investment project (if using land), including: investor, objectives, scale, investment capital, capital mobilization plan, location, duration, progress, information on the current status of land, labor demand, investment incentives, socio-economic efficiency, preliminary assessment of environmental impacts;
• In case the investment project does not request the State to allocate or lease land or permit the change of land use purpose, it shall submit copies of papers on land use rights or other documents determining the right to use the location for the implementation of the investment project;
• Explanation of technologies used in investment projects for projects subject to appraisal and consultation on technology in accordance with the law on technology transfer;
• BCC contracts for investment projects in the form of BCC contracts;
• Other documents related to the investment project, requirements on conditions and capacity of the investor as prescribed by law (if any).

In addition, depending on other cases, additional dossiers and documents will be required as follows:

• In case of change of investor information: The company needs to provide documents on the legal status of the investor related to the change: Certificate of operation of the parent company for institutional investors or Passport of investors if the investor is an individual. These documents all require notarized translation and consular legalization.
• In case of change of the representative managing the investor’s contributed capital: A valid certified copy: Passport, confirmation of residence/temporary residence card of the new representative managing the contributed capital.
• In case of change of the location of the investment project, the head office of the company, the land area used: The land lease contract, the lease of the office for registration of the location of the project; Land use right certificate of the lessor or investor or other alternative legal documents; In case of leasing land or renting offices of other enterprises, it is necessary to provide an enterprise registration certificate of the lessor with the function of real estate business.
• In case of change of charter capital or investment capital of the project: The enterprise needs to provide documents proving the financial capacity of the investor, including one of the following documents: Financial statements for the last 2 years; Commitment to financial support of the parent company/financial institution; Guarantee the financial capacity of the investor; Other documents proving the investor’s financial capacity;

Step 2: Submit the application

Submit to the Department of Finance of Ho Chi Minh City (for projects outside industrial parks) or the Ho Chi Minh City Industrial Park Management Board (for projects in industrial parks).

Step 3: Processing the application

The investment registration agency shall check the validity within 07 working days from the date of receipt of the dossier. In case of adjustment of an investment project related to the change of the name of the investment project or the name of the investor in the investment registration certificate, in case of adjustment of the implementation schedule and operation duration of the investment project or the investor wishing to update information on the location of the investment project on the basis of arranging the application administrative departments and local government organizations at two levels, the time for processing dossiers will be 03 working days, there will be two cases as follows:

• Amendment and supplementation (if necessary): If the dossier is invalid, the investment registration agency shall notify the enterprise to supplement it.
• Issuance of adjustment certificate: If the dossier is valid, the investment registration agency shall issue an adjusted investment registration certificate.

Some related questions in the adjustment of the Investment registration certificate in Phu Dinh Ward

Is it mandatory to make adjustments to the Investment registration certificate in Ho Chi Minh City due to changes in administrative boundaries?

– According to Official Letter 4370/BTC-DNTN in 2025, guiding business registration in case of change of administrative boundaries.

“Enterprises, business households, cooperatives, cooperative unions, and cooperative groups continue to use the issued Enterprise Registration Certificate, Business Household Registration Certificate, Cooperative Registration Certificate, Cooperative Group Registration Certificate, Certificate of Operation Registration of Branches/Representative Offices/Business Locations.

2. Business registration agencies may not request enterprises, business households, cooperatives, cooperative unions and cooperative groups to register changes in address information due to changes in administrative boundaries. Enterprises, business households, cooperatives, cooperative unions and cooperative groups shall update information on addresses due to changes in administrative boundaries on enterprise registration certificate, business household registration certificate, cooperative registration certificate, cooperative group registration certificate, etc Certificate of registration of operation of branches/representative offices/business locations when there is a need or at the same time when registering changes, notifying changes in other contents in the registration of enterprises, business households, cooperatives, unions of cooperatives, cooperative groups.”

Therefore, the adjustment of the Investment registration certificate in this case is not mandatory. Enterprises have the right to take the initiative to do so when there is a need, or combine in other times of registration to change content in the future.

Can the application for adjustment of the investment registration certificate be submitted online?

– Article 39 of Decree 31/2021/ND-CP provides guidance on procedures for adjusting online investment registration certificate as follows:

For investment projects not subject to approval for investment guidelines, investors may choose to submit dossiers of adjustment of investment registration certificate in paper form or online on the National Investment Information System in one of two forms:  using digital signatures or not using digital signatures.

The dossier of request for adjustment of the online investment registration certificate includes data as prescribed and is presented in the form of an electronic document, which has the same legal validity as the paper dossier.

Documents submitted online are valid when the following conditions are met:

• Having all papers and contents fully declared as prescribed for paper dossiers, expressed in the form of electronic documents and named corresponding to the name of the type of paper;
• The information declared on the System is complete and accurate according to the information in the paper dossier; authenticated by the investor’s digital signature or consistently compared with the paper dossier.

All difficulties and problems related to the adjustment of investment registration certificate in Phu Dinh after the merger, please contact the legal consultancy department of Viet An Law Firm for detailed advice and the most effective support!