Adjust Investment Registration Certificate in Khanh Hoi Ward, Ho Chi Minh city

Implementing the policy of rearranging administrative units in District 4 of the National Assembly, Khanh Hoi Ward was established on the basis of consolidation from other administrative units of District 4. This adjustment of place names causes all information about the headquarters and location of operation of investors and enterprises recorded on the Investment Registration Certificate to also change. However, investors have to adjust the Investment Registration Certificate in Khanh Hoi Ward through the article below.

Information about Khanh Hoi Ward after the merger of administrative boundaries

According to Resolution 1685/NQ-UBTVQH15, Khanh Hoi Ward was established based on the following criteria:

“To arrange the entire natural area and population size of Ward 8 and Ward 9 (District 4), part of the natural area and population size of Ward 2 and Ward 4 (District 4), the rest of Ward 15 (District 4) after being arranged according to the provisions of Clause 8 of this Article into a new ward called Khanh Hoi Ward.”

Cases in which the Investment Registration Certificate must be adjusted in Khanh Hoi Ward

According to Article 41 of the Law on Investment 2020, in case the adjustment of the investment project changes the content of the Investment Registration Certificate, the investor shall carry out the procedures for adjusting the Investment Registration Certificate. Specifically, cases that change the content of the Investment Registration Certificate include:

• Name of the investment project.
• Investors.
• Investment project code.
• Location of investment project implementation, land area used.
• Objectives and scale of the investment project.
• Investment capital of the investment project (including the investor’s contributed capital and mobilized capital).
• Duration of operation of the investment project.
• Progress of investment project implementation.
• Forms of investment incentives and support, grounds and conditions for application (if any).
• Conditions for investors implementing investment projects (if any).

However, according to Official Letter 4370/BTC-DNTN in 2025, guiding business registration in case there is a change in administrative boundaries.

“Enterprises, business households, cooperatives, cooperative unions, and cooperative groups continue to use the issued Enterprise Registration Certificate, Business Household Registration Certificate, Cooperative Registration Certificate, Cooperative Group Registration Certificate, Certificate of Operation Registration of Branches/Representative Offices/Business Locations.

2. Business registration agencies may not request enterprises, business households, cooperatives, cooperative unions and cooperative groups to register changes in address information due to changes in administrative boundaries. Enterprises, business households, cooperatives, cooperative unions and cooperative groups shall update information on addresses due to changes in administrative boundaries on enterprise registration certificate, business household registration certificate, cooperative registration certificate, cooperative group registration certificate, etc Certificate of registration of operation of branches/representative offices/business locations when there is a need or at the same time when registering changes, notifying changes in other contents in the registration of enterprises, business households, cooperatives, unions of cooperatives, cooperative groups.”

Therefore, the adjustment of the Investment Registration Certificate in this case is not mandatory. Enterprises have the right to take the initiative to do so when there is a need, or combine in other times of registration to change content in the future.

Preparation of dossiers to adjust Investment Registration Certificate in Khanh Hoi Ward

• A written request for adjustment of the Investment Registration Certificate;
• Report on the implementation of the investment project up to the time of adjustment;
• The investor’s decision on the adjustment of the investment project for the institutional investor or the equivalent document for the individual investor;
• Current investment registration certificate;
• The company’s financial statements are audited in the preceding year at the time of adjustment of the Investment Registration Certificate;
• Proposal of the investment project (if using land), including: investor, objectives, scale, investment capital, capital mobilization plan, location, duration, progress, information on the current status of land, labor demand, investment incentives, socio-economic efficiency, preliminary assessment of environmental impacts;
• In case the investment project does not request the State to allocate or lease land or permit the change of land use purpose, it shall submit copies of papers on land use rights or other documents determining the right to use the location for the implementation of the investment project;
• Explanation of technologies used in investment projects for projects subject to appraisal and consultation on technology in accordance with the law on technology transfer;
• BCC contracts for investment projects in the form of BCC contracts;
• Other documents related to the investment project, requirements on conditions and capacity of the investor as prescribed by law (if any).

In addition, depending on other cases, additional dossiers and documents will be required as follows:

• In case of change of investor information: The company needs to provide documents on the legal status of the investor related to the change: Certificate of operation of the parent company for institutional investors or Passport of investors if the investor is an individual. These documents all require notarized translation and consular legalization.
• In case of change of the representative managing the investor’s contributed capital: A valid certified copy: Passport, confirmation of residence/temporary residence card of the new representative managing the contributed capital.
• In case of change of the location of the investment project, the head office of the company, the land area used: The land lease contract, the lease of the office for registration of the location of the project; Land use right certificate of the lessor or investor or other alternative legal documents; In case of leasing land or renting offices of other enterprises, it is necessary to provide an enterprise registration certificate of the lessor with the function of real estate business.
• In case of change of charter capital or investment capital of the project: The enterprise needs to provide documents proving the financial capacity of the investor, including one of the following documents: Financial statements for the last 2 years; Commitment to financial support of the parent company/financial institution; Guarantee the financial capacity of the investor; Other documents proving the investor’s financial capacity;

Submit a dossier to adjust the Investment Registration Certificate in Khanh Hoi Ward

Competence to receive dossiers

The investor submits the application directly at:

• Department of Finance of Ho Chi Minh City, for investment projects implemented outside industrial parks, export processing zones and hi-tech parks.
• Management Board of Export Processing and Industrial Zones of Ho Chi Minh City (HEPZA), for investment projects implemented inside industrial parks and export processing zones.

About the method of submission

In addition to submitting documents directly, investors can also submit documents online. Pursuant to Article 39 of Decree No. 31/2021/ND-CP, investors can submit dossiers through the National Investment Information System. The online process is regulated as follows:

• The scope of application is investment projects that are not subject to investment policy approval.
• The form of authentication allows investors to choose between using digital signatures or not using digital signatures (requiring comparison with original documents).
• The legal validity of an electronic dossier is recognized as equivalent to a paper dossier, provided that the dossier must meet the requirements on the integrity of the content, the accuracy of the declaration and must be authenticated in one of the forms mentioned above.

Processing dossiers to adjust Investment Registration Certificate in Khanh Hoi Ward

Within 07 working days from the date of receipt of a valid dossier, the investment registration authority shall be responsible for verifying and processing the dossier of request for adjustment of the investment registration certificate.

Particularly for cases of adjustment of contents related to the name of the project, the name of the investor, the progress and duration of the project, or the update of the project implementation location due to the rearrangement of administrative units, the processing time limit is shortened to 03 working days.

After the verification process, if the dossier meets all conditions, the Investment Registration Authority will issue an adjusted Investment Registration Certificate. If the dossier is invalid, the investor will receive a written notice of the contents that need to be completed.

All difficulties and problems related to the adjustment of Investment Registration Certificate in Khanh Hoi Ward after the merger, please contact the legal consultancy department of Viet An Law Firm for detailed advice and the most effective support!