Adjust Investment Registration Certificate in Hoa Binh Ward, Ho Chi Minh City

Implementing the policy in Resolution No. 1685/NQ-UBTVQH15 on the arrangement of commune-level administrative units of Ho Chi Minh City in 2025, Hoa Binh Ward (District 11) has been officially established on the basis of consolidating the entire natural area and population size of the two predecessor units, Ward 5 and Ward 14. This change in administrative structure leads to a practical legal consequence: information about the location of the project and the headquarters of the enterprise recorded on the issued Investment Registration Certificate is no longer compatible with the current place name. In order to support customers, Viet An Law would like to provide detailed instructions on the procedures for adjusting investment registration certificate in Hoa Binh Ward through the article below.

The situation of the old wards before the merger into Hoa Binh Ward

Ward 5 and Ward 14 of District 11 are characterized by a long-standing residential area with high density. Therefore, FDI inflows here do not go into the field of industrial production but focus mainly on trade, services and retail. The scale of FDI projects in these two wards is usually small and medium, mainly in the form of:

• Establishment of representative offices/branches.
• Capital contribution, purchase of shares (M&A) in domestic private enterprises.
• Franchise business.

Ward 5

Ward 5 has the strength of busy business streets. FDI here is mainly in the food service (F&B) and education sectors. Foreign investors (usually from Taiwan, China, South Korea) tend to rent space to open service shops or cooperate with local Chinese business households to distribute goods.

Ward 14

Characteristically densely populated, Ward 14 is a potential consumption market for the retail sector. The presence of FDI is mainly through foreign-invested convenience store chains or mini-supermarkets. Investment activities here are usually not new construction projects from scratch but distribution and retail networks.

The consolidation of Ward 5 and Ward 14 into Hoa Binh Ward is expected to create a positive impact on FDI attraction:

• Expand market space: Create a unified, larger-scale consumer and service market that is attractive to foreign retailers who want to expand their chains.
• Better urban planning: The new ward government can replan specialized commercial streets, creating conditions for foreign investors to access business premises more easily.
• Administrative reform: The attribution of an administrative management hub helps to minimize procedures for investors when carrying out business registration procedures, temporary residence for foreigners and tax procedures.

Guidance on adjustment of investment registration certificate in Hoa Binh Ward

Step 1: Prepare documents

Basic Document Catalog

• Written request for adjustment:
• Operational Status Report
• Adjustment decision
• Project Documentation:
  • Proposal of investment projects: Clearly state contents such as objectives, scale, capital, progress, labor demand, environmental impacts, etc.
  • Documents on land use rights: For projects that do not request the State to allocate/lease land
• Other documents: Technology explanation (for projects subject to technology appraisal), BCC contracts (for projects in the form of BCC).

Other Document Categories

Depending on the specific content that the investor wants to change, it is necessary to supplement the following corresponding documents:

• If the investor’s information is changed: The Certificate of Incorporation (for organizations) or Passport (for individuals) must be notarized and consular legalized.
• If the capital representative is changed: A notarized copy of the new representative’s Passport and Temporary Residence Card/Confirmation of Residence.
• If the investment capital is changed: Financial statements for the last 02 years; Or a commitment to financial support of the parent company/financial institution; Or guarantee financial capacity.
• If the project location is changed: Land lease/office lease contract; Land use right certificate of the lessor. If leasing from another enterprise, it is necessary to provide the lessor’s business registration (with real estate business lines).

Step 2: Submit the application

Submit to the Department of Finance of Ho Chi Minh City (for projects outside industrial parks) or the Ho Chi Minh City Industrial Park Management Board (for projects in industrial parks).

Step 3: Processing the application

The investment registration agency shall check the validity within 07 working days from the date of receipt of the dossier. In case of adjustment of an investment project related to the change of the name of the investment project or the name of the investor in the investment registration certificate, in case of adjustment of the implementation schedule and operation duration of the investment project or the investor wishing to update information on the location of the investment project on the basis of arranging the application administrative departments and local government organizations at two levels, the time for processing dossiers will be 03 working days, there will be two cases as follows:

• Amendment and supplementation (if necessary): If the dossier is invalid, the investment registration agency shall notify the enterprise to supplement it.
• Issuance of adjustment certificate: If the dossier is valid, the investment registration agency shall issue an adjusted investment registration certificate.

Notes when adjusting the Investment registration certificate in Hoa Binh Ward

On the necessity of adjustment due to the merger of administrative boundaries

A common question is whether enterprises are forced to adjust the IRC immediately when the address changes due to the rearrangement of administrative units?

Pursuant to the spirit of guidance in Official Letter 4370/BTC-DNTN in 2025, it is specified as follows:

• Reservation of legal validity: The issued certificate (including business registration, investment registration, etc.) remain legally valid and continue to be used in transactions.
• Business initiative: State agencies are not allowed to require businesses to update their addresses immediately. Instead, businesses are entitled to actively choose when to update:
  • When actual needs arise;
  • Or make a combination when registering to change other contents in the future to save costs and time.

Conditions for online application

Investors can submit documents online to carry out adjustment procedures. Pursuant to Article 39 of Decree 31/2021/ND-CP, this process is specified as follows:

• Scope of application: For projects that are not subject to investment policy approval.
• Implementation method: Investors submit via the National Investment Information System in one of two forms:
  • Use digital signatures (100% electronic submission).
  • Do not use digital signatures (need to compare with the original dossier).
• Legal validity: Valid electronic records have the same value as paper records.
• Eligibility conditions: Online documents must ensure that all documents such as paper copies, accurate declaration information, file names correspond to the type of documents and are authenticated according to regulations.

All difficulties and problems related to the adjustment of investment registration certificate in Hoa Binh after the merger, please contact the legal consultancy department of Viet An Law Firm for detailed advice and the most effective support!