Complete Procedure for IRC Adjustment in Hong Ha Ward, Hanoi

The complete procedure for IRC adjustment in Hong Ha Ward, Hanoi is a critical legal requirement for ensuring timely updates to project locations, investors, capital scales, and project scopes amidst the current administrative restructuring and an increasingly stringent regulatory environment. With the Law on Corporate Income Tax (CIT) 2025 and Decree 20/2026/NĐ-CP having recently taken effect, this period presents a “golden opportunity” for enterprises to conduct a comprehensive legal review and proactively secure vital tax exemptions and investment incentives. In this article, Viet An Law provides expert consultation on the amendment of Investment Registration Certificates (IRC) specifically for projects located in Hong Ha Ward, Hanoi.

Which former administrative units merged to establish Hong Ha Ward, Hanoi?

According to Clause 1, Article 1 of Resolution 1656/NQ-UBTVQH15, from July 1, 2025, the (new) Hong Ha ward in Hanoi will be merged from:

• The entire natural area and population size of Chuong Duong, Phuc Tan, and Phuc Xa wards;
• A portion of the natural area and population size of Nhat Tan, Phu Thuong, Quang An, Thanh Luong, Tu Lien, and Yen Phu wards;
• A portion of the natural area of ​​Bo De and Ngoc Thuy wards;
• The remaining part of Bach Dang ward after reorganization;

The ward has a unique location, stretching along the Red River. The total area of ​​the ward is 15.09 km², including the water surface and sandbars. The total population of the ward is 123,282 people.

Latest CIT incentives under the Law on CIT 2025 and Decree 20/2026/ND-CP

Besides the advantages of its geographical location, adjusting the IRC to recognize the new investment location in Hong Ha Ward also helps enterprises take advantage of important financial incentives recently issued this year. Specifically:

• New legal basis: According to the Law on CIT 2025 and its implementing guidelines, especially Decree 20/2026/ND-CP, the State applies a special support policy for enterprises and projects operating in newly reorganized administrative areas.
• Tax exemption for the first 3 years: Investment projects that adjust their IRC, update their information to conform with the new administrative unit in Hong Ha Ward, and meet the criteria for encouraged investment sectors will be exempt from corporate income tax for the first 3 years. The tax exemption period will be calculated continuously from the first year the enterprise generates taxable income from the new investment project or expansion project in this area.
• Significance: This is a major boost aimed at reducing the financial burden on investors during the transition period, while also encouraging enterprises to quickly complete legal procedures to stabilize production and business operations in the new ward.

Therefore, making early adjustments to the IRC is not only an administrative requirement but also a prerequisite for businesses to explain and benefit from these value-added tax incentives in upcoming tax settlement periods.

When to adjust project IRC Hong Ha, Hanoi?

According to Article 42 of the Investment Law 2025, in cases where the adjustment of an investment project changes the content of the Investment Registration Certificate, the investor shall carry out the procedure for adjusting the Investment Registration Certificate. Specifically, the cases that change the content of the Investment Registration Certificate include:

In cases where procedures for amending the investment certificate are required

• Investment project name
• Investor
• Investment project code
• Location of the investment project and area of ​​land used
• Objectives and scope of the investment project
• Investment capital of the investment project (including capital contributed by investors and capital raised)
• Duration of the investment project
• Progress of the investment project implementation
• Forms of investment incentives and support, and the basis and conditions for their application (if any).
• Conditions for investors implementing the investment project (if any)

What is the statutory timeline for processing IRC adjustment dossiers in Hong Ha Ward, Hanoi?

Investors shall carry out the procedure for adjusting the IRC as prescribed in Article 47 of Decree 31/2021/ND-CP, amended by Clause 16, Article 1 of Decree 239/2025/ND-CP as follows:

In cases where adjustments to an investment project involve changes to the investment project name, the investor’s name in the Investment Registration Certificate, adjustments to the implementation schedule, the operating period of the investment project, or the investor’s need to update information on the investment project location based on the rearrangement of administrative units and the organization of local government at two levels:

• Investors submit a written request for adjustment of the investment project to the Hanoi City Department of Finance, along with relevant documents regarding the change of the investment project name, investor name (in case of a change of project name or investor name); Decision on land allocation, decision on land lease, decision on land use purpose change, or land handover document from the competent state agency (in case stipulated in Clause 1b, Article 27 of Decree 31/2021/ND-CP).
• Within 3 working days from the date of receiving the written request for adjustment of the Investment Registration Certificate and related documents (if any), the Hanoi City Department of Finance shall adjust the Investment Registration Certificate for the investor.

Cases requiring adjustment of investment projects that do not fall under the above cases:

• Investors submit one set of documents as stipulated in Clause 1, Article 44 of Decree 31/2021/ND-CP to the Investment Registration Authority.
• Within 7 working days from the date of receiving a valid application, the Hanoi Department of Finance shall amend the Investment Registration Certificate for the investor.

Note: Information for the Hanoi City Department of Finance: Address: Van Ho Inter-agency Office – 52 Le Dai Hanh Street, Hai Ba Trung District, Hanoi; Phone: 02439365847 – Email: vanthu_sotc@hanoi.gov.vn

Is online submission available for IRC adjustment dossiers in Hong Ha Ward, Hanoi?

According to Article 39 of Decree 31/2021/ND-CP, investors may choose to submit applications for adjustment of IRCs online through the National Investment Information System in one of two forms: using a digital signature or not using a digital signature.

Online applications are considered valid when they meet the following conditions:

• Having all the required documents and information as stipulated for paper applications, presented in electronic format and named according to the document type;
• The information declared on the System is complete and accurate, matching the information in the paper application; verified by the investor’s digital signature or consistent with the paper application;
• In cases where the investor authorizes someone else to carry out the investment procedure, the application for adjustment of the Investment Registration Certificate must be accompanied by a power of attorney and legal documents of the authorized party.

Key notes for project IRC adjustment in Hong Ha Ward, Hanoi

During the process of amending the IRC in Hong Ha ward, investors should pay special attention to the following issues to avoid delays in processing their dossiers:

• Updating and synchronizing the new administrative address: After adjusting the IRC due to changes in administrative boundaries, investors need to continue adjusting related documents such as the Enterprise Registration Certificate (ERC), tax records, electronic invoices, bank accounts, lease agreements, etc., to ensure legal consistency.
• Take advantage of tax incentives in a timely manner: Due to the specific application deadlines for tax incentives stipulated in the Law on CIT 2025 and Decree 20/2026/ND-CP, investors need to complete the IRC adjustment procedures early to establish a solid legal basis when explaining matters to the tax authorities.
• For projects involving land: In cases where the investment project is linked to land use rights, the investor needs to review the land allocation decision, land lease decision, and land lease contract to ensure that the land parcel address is consistent with the new administrative unit.
• For projects with foreign investment: Adjustments to the IRC must ensure compliance with market access conditions, equity ownership ratios, and conditional business sectors as committed under WTO agreements and current Vietnamese law.
• Timing of adjustments: Investors should carry out the procedure for adjusting the IRC as soon as changes occur, avoiding delays that may result in administrative penalties and affect subsequent legal transactions. According to point b, clause 2, Article 17 of Decree 122/2021/ND-CP, investors may be subject to administrative penalties ranging from VND 70,000,000 to VND 100,000,000 if they fail to adjust the IRC in cases where the adjustment of the investment project changes the content of the IRC.

The above is advice regarding the complete procedure for IRC Adjustment in Hong Ha Ward, Hanoi. If you have any related questions or require advice on investment procedures, please contact Viet An Law for the best consultation and support!