How to Adjust Your Investment Certificate in Ba Dinh Ward, Hanoi?

Ba Dinh Ward, the administrative and political heartbeat of Vietnam, has always been a top-tier strategic destination for both domestic and foreign investors. However, in the fast-paced world of business, shifting your capital scale, relocating, or revising business objectives is often a necessity to stay competitive. When these changes occur, the burning question for many is: How to adjust your investment certificate in Ba Dinh Ward, Hanoi? Navigating this Investment Registration Certificate (IRC) adjustment is not just a mandatory legal requirement; it is a vital stepping stone for sustainable expansion and long-term success. In the following article, we provide a comprehensive guide and expert insights into the procedures specifically designed for projects located in Ba Dinh, Hanoi.

The newly established Ba Dinh Ward following the administrative merger on July 1, 2025

According to Clause 3, Article 1 of Resolution 1656/NQ-UBTVQH15 on the rearrangement of commune-level administrative units of Hanoi City in 2025, the (new) Ba Dinh Ward in Hanoi is formed by merging the following wards:

• Rearrange the entire natural area and population size of Quan Thanh ward, Truc Bach ward, a portion of the natural area and population size of Cua Nam, Dien Bien, Doi Can, Kim Ma, and Ngoc Ha wards, a portion of the natural area of ​​Thuy Khue ward, and the remaining parts of Cua Dong and Dong Xuan wards after rearrangement as stipulated in Clause 1, Article 1 of Resolution 1656/NQ-UBTVQH15.

Entering the phase after July 1st, 2025, Ba Dinh Ward (the new administrative unit after the merger) will officially operate with a completely new management mechanism and seal. This means that all information regarding the project location recorded on the old IRCs is no longer legally valid. Enterprises need to pay special attention: although the land location remains unchanged, the administrative address has changed. Delays in updating the new ward name according to the merger plan not only cause bottlenecks in invoicing and tax declaration but also pose a risk of penalties when the inspection agency reviews the project’s legal documents in the third quarter of 2025.

Mandatory cases for Investment Registration Certificate adjustments

Based on Clauses 1, 2, and 3 of Article 33 of the Vietnam Investment Law 2025, the adjustment of the Investment Registration Certificate is stipulated as follows:

• During the implementation of an investment project, the investor has the right to adjust the objectives, transfer part or all of the investment project, merge projects or divide a project into multiple projects, use land use rights and assets on the land belonging to the investment project to contribute capital to establish an enterprise, cooperate in business or other activities, provided that these are in accordance with the provisions of the law.
• Investors must carry out the procedure for adjusting the Investment Registration Certificate if the adjustment of the investment project changes the content of the Investment Registration Certificate.
• Investors whose investment projects have received approval in principle must carry out the procedure for approving the adjustment of the investment principle if they fall into one of the following cases:

Cases requiring approval procedures for adjustments to investment policies

• Changes or additions to the content and objectives subject to investment policy approval as stipulated in the investment policy approval document;
• Changes to the scale of land area used according to government regulations, or changes to the investment location;
• Extension of the investment project implementation schedule in cases where the schedule adjustment exceeds 24 months as stipulated in Clause 4 of this Article;
• Adjustment of the operating period of the investment project;
• Changes to the investor of an investment project that received investment policy approval simultaneously with the investor approval before the project commences operation, or changes to the conditions for the investor (if any).

Adjust Investment Registration Certificate Ba Dinh, Hanoi

Components of the administrative boundary correction dossier

• Request for adjustment of investment project: The document form is specified in Circular 03/2021/TT-BKHĐT. The reason for adjustment must clearly state: “Updating the project implementation address in accordance with the Resolution on the rearrangement of commune-level administrative units and the establishment of Ba Dinh Ward”.
• Project implementation status report: Updated up to the time of dossier submission (capital, construction, and operational progress…).
• Documentation proving the change:
• A copy of the Resolution/Decision of the competent authority regarding the merger of wards (usually not mandatory if the licensing authority is aware of it, but it should be included to ensure the application is complete).
• Or a confirmation document from the People’s Committee of Ba Dinh Ward (new) stating that the old address is now within the new administrative boundaries.
• Original IRC: For the competent authority to revoke and issue a new one.
• Power of attorney: If the investor does not submit the application in person but through a legal consulting firm.

Procedures for adjusting investment certificates in Ba Dinh ward, Hanoi

Step 1: Access the National Public Service Portal at the following link: https://dichvucong.gov.vn/

Step 2: Log in/Register

• Log in as an individual through the Ministry of Public Security’s VNeID software. You can log in on your phone by scanning the QR code displayed on the screen, or your login information includes your Citizen Identification Number (CCCD) and password, and receive the password sent to your phone number.
• Log in as an enterprise entity that has been issued a code to access public services.

Step 3: Choose a service

• After logging in, enter the type of service you wish to perform in the search bar. For example: Adjusting investment sector, adjusting investment project name, or adjusting investor name and address, etc.
• The search window will display the type of service you wish to use.

Step 4: Data entry

• Enter information about the implementing agency, including the district/department address and province/city.
• Some agencies linked to the national public service will also link to the local public service website for online application submission. Submitted documents must be in “.doc”, “.docx”, or “.pdf” format.
• Please fill in the required information fields and upload scanned copies in the required formats as specified in the corresponding document requirements sections.

Notes:

• Online applications for the issuance or amendment of Investment Registration Certificates include the data as prescribed by this Decree and are presented in electronic form, having the same legal validity as paper dossiers.
• Online dossiers are considered valid if they meet the following conditions:
• The documents and content are fully declared in accordance with regulations for paper-based applications, presented in electronic form and named according to the type of document;
• The information declared on the System is complete and accurate according to the information in the paper-based application; verified by the investor’s digital signature or consistent with the paper-based application.
• In cases where the investor authorizes someone else to carry out the investment procedures, the application for issuance or amendment of the Investment Registration Certificate must be accompanied by a power of attorney and legal documents of the authorized party.

Step 5: Receive the results

• After the application is saved on the online enterprise registration application, the applicant can search for the application at any time.
• The applicant logs into their account, selects “List of registration dossiers”, and searches for applications using available criteria such as enterprise name; enterprise code; and application reference number.
• Processing time: Within 3 working days from the date of receipt of the request for adjustment of the Investment Registration Certificate.
• Wait for notification and receive results at the requested address, including:
  • Amended Investment Registration Certificate (according to Form A.II.8 issued with Circular No. 03/2021/TT-BKHĐT).
  • In the case of adjusting an investment project operating under an Investment License, Investment Certificate (which also serves as an Enterprise Registration Certificate), or other legally equivalent documents, the Investment Registration Certificate shall replace the investment project content in the Investment License, Investment Certificate (which also serves as an Enterprise Registration Certificate), or other legally equivalent documents. This applies even if the Investment License, Investment Certificate (which also serves as an Enterprise Registration Certificate), or other legally equivalent documents are used.

What is the cost of changing the ward name on the IRC?

Enterprises need to clearly distinguish between two types of costs when carrying out this procedure:

• State fees: Currently, no state fees are charged for the procedure of adjusting the IRC. Specifically, since the change of the ward name to “Ba Dinh Ward” is due to the implementation of the State’s resolution on administrative unit reorganization (an objective reason), the licensing authority will provide maximum support in terms of administrative procedures without incurring any fees.
• Service costs (if hiring a service): If the enterprise does not have dedicated personnel to personally submit the application at the Public Administrative Service Center, the cost of hiring a lawyer/consultant to handle it on their behalf will vary depending on the complexity of the application. However, for procedures that only correct the address (without increasing capital or changing members), the service fee is usually very reasonable and much lower than comprehensive project adjustment packages.

Penalties for failing to update administrative information following the Ba Dinh Ward on license

The answer is yes:

• Regarding administrative penalties: According to Decree 122/2021/ND-CP, the act of failing to carry out the procedure for adjusting an investment project when there are changes to the content of the Investment Registration Certificate may be subject to a fine of 30,000,000 VND to 50,000,000 VND.
  • Note: Although the change in ward name is due to objective factors, the responsibility for “updating information” rests with the enterprise. If, after a reasonable period (usually 1-3 months after the merger), the enterprise remains inactive, the inspection agency has grounds to penalize the business for delayed notification.

Customers needing assistance with adjusting the Investment Certificate in Ba Dinh Ward, Hanoi, please contact Viet An Law for the fastest support.