Change business registration in Cua Nam Ward

Implementing the Resolution of the Standing Committee of the National Assembly on the arrangement and adjustment of boundaries of commune-level administrative units in Hanoi city, the address of the head office of many enterprises and economic organizations has changed compared to the originally registered information. In order to support businesses to comply with the provisions of the law and ensure business activities, Viet An Law would like to guide customers on the procedures for changing business registration in Cua Nam Ward through the article below.

Information on new administrative boundaries in Cua Nam Ward after the merger

According to Resolution 1656/NQ-UBTVQH15 effective from June 16, 2025, Cua Nam Ward will organize the rearrangement as follows:

“To arrange the entire natural area and population size of Hang Bai, Phan Chu Trinh and Tran Hung Dao wards, part of the natural area and population size of Cua Nam, Nguyen Du, Pham Dinh Ho wards and the rest of Hang Bong, Hang Trong and Trang Tien wards after being arranged according to the provisions of Clause 1 of this Article into new wards called Cua Nam Ward”

Some companies under Cua Nam Ward (former Hoan Kiem Army)

Do enterprises in Cua Nam Ward need to change business registration due to the merger of administrative boundaries?

According to Official Letter 4370/BTC-DNTN in 2025, guiding business registration in case of change of administrative boundaries.

“Enterprises, business households, cooperatives, cooperative unions, and cooperative groups continue to use the issued Enterprise Registration Certificates, Business Household Registration Certificates, Cooperative Registration Certificates, Cooperative Group Registration Certificates, Certificates of Operation Registration of Branches/Representative Offices/Business Locations.

2. Business registration agencies may not request enterprises, business households, cooperatives, cooperative unions and cooperative groups to register changes in address information due to changes in administrative boundaries. Enterprises, business households, cooperatives, cooperative unions and cooperative groups shall update information on addresses due to changes in administrative boundaries on enterprise registration certificates, business household registration certificates, cooperative registration certificates, cooperative group registration certificates, etc Certificate of registration of operation of branches/representative offices/business locations when there is a need or at the same time when registering changes, notifying changes in other contents in the registration of enterprises, business households, cooperatives, unions of cooperatives, cooperative groups.”

Therefore, updating the information on the business registration certificate in this case is not mandatory. Enterprises have the right to take the initiative to do so when there is a need, or combine in other times of registration to change content in the future.

In case of changing the business registration in Cua Nam Ward after the merger of administrative boundaries, what should I do?

Documents to be prepared include:

• An application for registration of changes in the contents of the Enterprise Registration Certificate/Notice of change of enterprise registration contents according to form No. 12 of Circular 68/2025/TT-BTC on forms used in enterprise registration and business household registration;
• Power of attorney (in case of submission of a dossier of change of business registration through an authorized unit).

Receiving agency: Business Registration and Corporate Finance Department – Hanoi Department of Finance.

Submission method: Submit online via the National Business Registration Portal (dangkykinhdoanh.gov.vn).

Processing time: 03 working days for procedures for changing business registration from the date the Business Registration and Corporate Finance Department receives the dossier during office hours.

Fees: Exemption from fees for announcing changes in enterprise registration.

Can enterprises in Cua Nam Ward change other business registration contents?

Enterprises may make changes to other business registration contents but will have to pay a fee for announcing changes to enterprise registration. The dossier to be prepared includes:

• Decision of the owner (for a single-member limited liability company), decision of the members’ council (for a limited liability company with two or more members), decision of the General Meeting of Shareholders/Board of Directors (for a joint-stock company);
• An application for registration of changes in the contents of the Enterprise Registration Certificate/Notice of change of enterprise registration contents according to form No. 12 of Circular 68/2025/TT-BTC on forms used in enterprise registration and business household registration;
• List of beneficiary owners according to form No. 10 of Circular 68/2025/TT-BTC on forms used in enterprise registration and business household registration;
• Depending on the content of the change, it will be necessary to add additional documents as follows:
  • Change of legal representative: Supplement the transfer contract/liquidation record of the LC (if transfer activities arise);
  • Changing the address of the company’s head office other than the managing tax authority: If the enterprise changes to a different address from the managing tax authority, it is necessary to carry out tax finalization procedures at the old base tax to switch to the new base tax;
  • Charter capital increase: Minutes of the meeting on the capital increase, papers certifying the completion of capital contribution;….

Cases in which business registration in Cua Nam ward is not allowed to be changed after the merger

• The enterprise has been issued a notice of violation by the Business Registration Office in the case of revocation of the Enterprise Registration Certificate or has been issued a Decision to revoke the Enterprise Registration Certificate;
• The enterprise is in the process of dissolution according to the enterprise’s dissolution decision.
• At the request of the Court or the Judgment Enforcement Agency or the police agency. Including investigating agencies, heads, deputy heads of investigating agencies, investigators specified in the Criminal Procedure Code.

What is a Beneficial Owner?

According to Article 17, Decree 168/2025/ND-CP on enterprise registration on the criteria for determining the beneficial owner of the enterprise as follows:

“1. The beneficial owner of an enterprise with legal status (hereinafter referred to as the beneficial owner of the enterprise) is an individual who satisfies one of the following criteria:

a) Individuals who directly or indirectly own 25% of the charter capital or 25% or more of the total voting shares of the enterprise;

b) Individuals have the right to govern the approval of at least one of the following matters: Appointment, dismissal or dismissal of the majority or all members of the Board of Directors, the Chairman of the Board of Directors, the Chairman of the Board of Members; the legal representative, director or general director of the enterprise; amending and supplementing the charter of the enterprise; changes in the organizational structure of the company’s management; reorganize and dissolve the company.

2. An individual who owns an indirect property as prescribed at Point a, Clause 1 of this Article is an individual who owns 25% or more of the charter capital or 25% or more of the total voting shares of the enterprise through another organization.”

The enterprise must declare information on the beneficial owner of the enterprise when making changes along with other contents.

Above are some advice of Viet An Law on changing business registration in the newly merged Cua Nam ward. If you have any questions about this service or legal issues related to business operations, please contact us immediately for timely assistance.