Change business registration in O Cho Dua Ward, Hanoi City

After the recent merger of administrative boundaries, the addresses of the headquarters of enterprises in a number of wards such as Cat Linh, Dien Bien, Thanh Cong, O Cho Dua, Trung Liet, Hang Bot, Temple of Literature – Quoc Tu Giam have now officially been officially named O Cho Dua Ward. This change means that the information on the business registration certificate of the enterprise no longer matches reality, but whether the enterprise is required to carry out the procedures for changing business registration in O Cho Dua Ward or not, Viet An Law would like to answer questions through the article below.

Information on merger of administrative boundaries in O Cho Dua Ward

According to Clause 13, Article 1 of Resolution No. 1656/NQ-UBTVQH15 on the arrangement of commune-level administrative units of Hanoi city in 2025, O Cho Dua Ward is established based on the following wards:

• The rest of Cat Linh Ward after being arranged into Giang Vo Ward;
• The rest of Dien Bien Ward after being arranged into Hoan Kiem Ward, Ba Dinh Ward, Van Mieu – Quoc Tu Giam Ward;
• The rest of Thanh Cong Ward after being arranged into Giang Vo Ward;
• The rest of O Cho Dua Ward after being arranged into Dong Da Ward;
• The rest of Trung Liet Ward after being arranged into Dong Da Ward, Kim Lien Ward;
• The rest of Hang Bo Ward after being arranged into Temple of Literature – Quoc Tu Giam Ward;

The consolidation of the remaining areas and populations of the six old wards to establish a new O Cho Dua ward is an inevitable and effective solution. The merger radically solves the fragmentation of the boundaries, rather than leaving six small, fragmented, interspersed residential areas and governed by six different ward administrations, this merger creates a unified administrative unit, seamlessly with clear boundaries. From there, unify and focus on state management. When the entire area belongs to a single O Cho Dua ward, the management of civil status, household registration, security and order, construction order and other public services will be attributed to a focal point. This not only helps the government apparatus operate more efficiently and leanly, but also brings maximum convenience to the people. Overall, this merger is an effective step, in line with the common goal of streamlining the apparatus and improving the quality of urban management.

In order to accurately verify the address of the head office after the adjustment of administrative boundaries in O Cho Dua ward, your business needs to conduct a lookup on the tax authority’s system. This is especially important because the new administrative unit was established based on the consolidation of many old wards and the adjustment of part of the area, which can lead to confusion. Using the website of the General Department of Taxation is one of the most effective methods to obtain accurate information. Please visit the link: https://tracuunnt.gdt.gov.vn/tcnnt/mstcn.jsp

Cases in which business registration must be changed in O Cho Dua Ward

Based on current legal regulations, the update of business registration addresses due to the merger of wards and districts is not mandatory and completely depends on the proactive needs of enterprises in the spirit of Official Letter 4370/BTC-DNTN in 2025, detailed guidance documents on business registration in case of changes in administrative boundaries. chief. Although Article 30 of the Law on Enterprises 2020 stipulates that the address of the head office is a mandatory content to be registered, Official Letter 4370 has clarified two important points that apply specifically to this case:

• Enterprises (as well as business households, cooperatives, etc.) are allowed to continue using the registration certificates issued before the time of merger.
• The business registration authority is not allowed to require the enterprise to register a change of address information. Businesses only update this information “when necessary” or “simultaneously” when registering other content changes in the future.

Dossier to change business registration in O Cho Dua Ward

Case 1: Only the address is updated due to the change of administrative boundaries

According to the guidance in Official Letter 4370/BTC-DNTN in 2025, updating address information in this case is not mandatory. However, if businesses actively need to update, the dossier is quite simple and is exempt from the publication fee.

• Components of the dossier:
  • An application for registration of changes in enterprise registration contents (according to Form No. 12, Circular 68/2025/TT-BTC).
  • Power of attorney (if the applicant is not the legal representative).
• Fees: Free.

Case 2: Update the address at the same time as other content changes

When the enterprise combines the update of the address with other changes (e.g., capital increase, change of representative, industry, etc.), the dossier must be made according to the process of registering the change.

• Components of the dossier:
  • Decision of the competent authority (Owner, Members’ Council, or General Meeting of Shareholders/Board of Directors).
  • Application/Notice of change of enterprise registration contents (Form No. 12, Circular 68/2025/TT-BTC).
  • List of beneficiary owners (Form No. 10, Circular 68/2025/TT-BTC).
  • Additional documents corresponding to the changes (e.g., capital increase dossiers; dossiers of appointment of representatives; tax finalization procedures if transferred to other tax authorities, etc.).
• Fee: 100,000 VND.

The declaration of “Beneficial Owner” is a mandatory obligation when an enterprise changes its business registration. According to Article 17 of Decree 168/2025/ND-CP, the beneficial owner is an individual determined based on one of two main criteria:

• Ownership: Directly or indirectly holding from 25% of charter capital or voting shares.
• Control: Hold the actual control over the supreme decisions of the enterprise (appointment/dismissal of leaders, amendment of charter, restructuring/dissolution).

Application processing

Regardless of the case, the process of submitting and processing documents follows the following procedures:

• Receiving agency: Business Registration and Corporate Finance Department – Hanoi Department of Finance.
• Submission method: Submit the application online at the National Business Registration Portal (https://dangkyquamang.dkkd.gov.vn/auth/default.aspx).
• Processing time: 03 working days from the time of receipt of a valid dossier.

Above are some advice of Viet An Law on changing business registration in the newly merged O Cho Dua ward. If you have any questions about this service or legal issues related to business operations, please contact us immediately for timely assistance.