Insurance book closing service in Vietnam

Discover the essential benefits of insurance book closing services in Vietnam, designed to streamline your financial processes and ensure compliance. The insurance book closing service for employees is extremely fast and affordable supported by Viet An tax agent. Refer to the article of Viet An Law – Tax Agent below for more detailed information about the social insurance service package to help save time and costs for your business.

What is social insurance book closing and when to close the book

The procedure for closing the social insurance book for employees is a mandatory procedure that each grassroots enterprise needs to carry out with the social insurance agency directly managing it. This is to end the process of participating in social insurance of employees at the unit. In addition, in case the enterprise suspends business or dissolves, it is also necessary to make a dossier to close the social insurance book.

Overview of insurance book closing service at Viet An tax agent

If you use the insurance book closing service at Viet An tax agent, you will be advised on the following legal issues:

• Free consultation on issues related to procedures for closing social insurance books in particular and regulations when participating in social insurance in general.
• Receive documents and complete the procedures for closing the social insurance book as required.
• Support in drafting labor contracts or other attached documents.
• Representatives of service-using enterprises shall be responsible for explaining to the managing social insurance agency if requested.
• Receive the results at the social insurance agency and hand them over to the business company free of charge.

How does the insurance book closing service at Viet An agent take place

The following will be the process of performing the insurance book closing service for customers:

Step 1: Report social insurance reduction or labor reduction

The time to report the reduction of social insurance should be based on the time the employee stops working in the month.

• If it is less than 14 working days: The unit reports the reduction of social insurance for that month.
• If the number of working days exceeds 14 days: The unit will report a reduction in leave from the next month.

Step 2: Wait for the application approval process

After the labor reduction report dossier is approved by the social insurance agency, we will continue to carry out the procedures for closing the social insurance book on behalf of your business.

The total time to complete the 2 procedures mentioned above is a maximum of 17 working days from the notice of the insurance agency on the receipt of complete dossiers.

Documents to prepare for the procedure of closing the social insurance book

• Dossier of reporting social insurance reduction
  • Dossier delivery slip (form 600a).
  • List of employees participating in social insurance at the enterprise (form D02-TS-595).
  • List of information (form D01-TS) – case of reporting a decrease in arrears arising from the previous month.
• Closing dossier of social insurance book
  • Dossier delivery slip (form 620)
  • Cover sheet of the employee’s social insurance book.
  • Social insurance leave.

Frequently asked questions when carrying out procedures for closing social insurance books

If I don’t close the social insurance book, will I be fined?

If the enterprise fails to carry out the procedures for closing the social insurance book for employees according to Decree 12/2022/ND-CP on sanctioning administrative violations in the field of labor, social insurance, Vietnamese employees working abroad under contracts, they may be administratively sanctioned from 1,000,000 million to 20,000,000 VND (based on the actual number of employees).

Why should you use the insurance book closing service in Viet An?

When your business uses the insurance book closing service of Viet An tax agent, you will enjoy the following benefits:

• Save time
• The procedure for reporting the reduction and closing the social insurance book will take place exactly according to schedule
• Be supported to explain to the social insurance agency in charge or advise on arising issues related to compulsory social insurance.

When an individual loses his social insurance book, where to do it again

If you lose your insurance book but are still participating in the company’s miscellaneous social insurance, submit an additional application for re-issuance of the social insurance book at the company.

If an individual loses his or her insurance book after stopping paying social insurance at the company, he or she shall submit a dossier at the social insurance agency – the place where the individual registers his/her permanent residence.

Can an individual close the social insurance book by himself?

Normally, the procedure for closing the social insurance book will be carried out by the enterprise where the individual signs the labor contract there. However, if the enterprise has completed the procedures for reporting labor reduction but has not yet carried out the procedures for closing the social insurance book for the employee, you can close the social insurance book yourself or refer to the insurance book closing service of Viet An tax agent.

Above is information related to the insurance book closing service at Viet An tax agent, social insurance consulting service in Vietnam, Please contact us via hotline for more specific advice and quotation about this service package!