Fastest social insurance increase declaration service for businesses

Enterprises must be responsible for preparing documents for employees to be issued social insurance books, and pay and receive social insurance. Delays in declaring an increase in social insurance will affect the rights of employees, businesses may be fined for violations. Furthermore, businesses may have to reimburse all costs to employees within the scope of benefits and insurance coverage levels. Health insurance that the employee has paid for while not having a health insurance card.

If the business does not have personnel in charge of preparing insurance documents, the business should immediately contact Viet An Tax Agent. We provide insurance support services for businesses with many service packages, suitable for businesses’ costs.

Viet An’s social insurance increase reporting service for businesses is trusted and chosen by many businesses because of its quick and accurate processing time. Consultants carrying out procedures always have a firm grasp of procedures and legal regulations. In addition to carrying out procedures for reporting labor increases, during the process of processing documents, if the enterprise’s labor contract is not suitable, Viet An will advise on adjustments by the provisions of law.

Obligations to report an increase in social insurance

• Enterprises sign labor contracts with employees. Within 30 days from the date of signing the labor contract, employment, or recruitment contract, the enterprise must submit an increase notice.
• Employees return to work after maternity leave or sick leave.
• Employees take unpaid leave of 14 days or more to return to work…

The business profile needs to provide

• Business registration, operating license;
• Labor contract;
• Citizen identification of workers;
• Phone number and email information of employees;
• Insurance book number (if the employee has been issued a social insurance book);
• Household registration book or residence confirmation (if the employee has not had their household code synchronized);
• Digital signatures;
• Login information for social insurance declaration software.

Time to perform the fastest social insurance increase declaration service for businesses

After receiving all documents provided by businesses and organizations, the Viet An Tax Agent will immediately carry out the procedure for reporting an increase.

It takes about 1 to 7 working days for the social insurance agency to process the application. If the application is approved, the card issuance department will issue social insurance books and health insurance cards to the unit.

In case the employee has been issued a social insurance book, the social insurance agency will print and issue a health insurance card.

In case the employee has not been issued a social insurance book and participates in social insurance for the first time, the social insurance agency will print and distribute the social insurance book and health insurance card.

In addition, some social insurance agencies currently do not print hard health insurance cards. Employees register for a VSSID account to use the application and use the electronic health insurance card when going for medical examinations and treatment at medical facilities.

Documents for labor increase declaration

A dossier for adjustment of social insurance, health insurance, and unemployment insurance payments needs to be prepared according to the provisions of Article 23 of Decision 595/QD-BHXH dated April 14, 2017.

• Declaration of participating units and adjustment of social insurance and health insurance information (Form TK3-TS);
• List of employees participating in social insurance, health insurance, unemployment insurance, labor accident insurance, and occupational diseases (Form D02-TS).
• Information list (Form D01-TS)

Number of documents: 01 set.

Note when declaring increased social insurance for employees

Clause 1, Article 42, Decision 595/QD-BHXH regulates the management of subjects paying social insurance as follows:

Employees who have 2 or more labor contracts with many different units at the same time:

• Pay social insurance and unemployment insurance according to the first labor contract;
• Pay health insurance according to the labor contract with the highest salary;
• Pay insurance for labor accidents and occupational diseases according to each contract.

Penalties for late reporting procedures increase

At point a, Clause 4, Article 41 of Decree 12/2022/ND-CP stipulates the penalties for administrative violations against regulations on labor, social insurance, and Vietnamese guest workers, specifically as follows:

“4. A fine ranging from VND 2.000.000 to VND 4.000.000 per employee but not exceeding VND 75.000.000 shall be imposed upon an employer for the commission of one of the following violations:

a) Failing to prepare and submit an application for participation in compulsory social insurance for employees within 30 days from the date of conclusion of the labor, employment, or recruitment contract; failing to prepare and submit an application for participation in unemployment insurance for employees within 30 days after the labor or employment contract becomes effective;”

Thus, for each delayed declaration, the violating individual employer will be fined from 02 to 04 million VND but not exceeding 75 million VND. In case the employer is an organization that violates, it will be fined from 04 to 08 million VND/employee whose rights are violated but not exceeding 150 million VND (according to Clause 1, Article 6 of Decree 12/2022/ND-CP).

Any demand to use the fastest social insurance increase declaration service for businesses in Vietnam of Viet An Tax Agent, please contact us via Hotline: 0988 856 708 for advice and support.