Change business registration in Phuong Liet Ward, Hanoi City

Phuong Liet ward has officially entered a new administrative stage after the recent adjustment and merger of boundaries. Along with this general change, the entire legal address of organizations and businesses operating in the area has also changed significantly. However, does the enterprise have to synchronize the Business Registration Certificate to suit the new administrative name? Although this update is not immediately mandatory, businesses still need to pay attention to some information. Viet An Law would like to guide customers on the procedures for changing business registration in Phuong Liet ward through the article below.

Some company information after merging boundaries in Phuong Liet ward

Some questions when changing business registration in Phuong Liet Ward

For businesses in Phuong Liet Ward, what changes are required to register with state agencies?

– According to the general provisions of the law, specifically in Clause 1, Article 30 of the Law on Enterprises 2020, all enterprises are obliged to register with the Business Registration Authority when there is a change in the following contents:

• Business name.
• Address of the head office of the enterprise.
• Charter capital (for companies) or Investment capital (for private enterprises).
• Personal information (full name, contact address, nationality, legal document number) of:
  • Legal representative (applicable to limited liability companies and joint stock companies).
  • Sole proprietorships.
  • General Partner (applicable to Partnerships).
  • Information of members of limited liability companies (including personal information or legal information of members who are organizations).

Are there any cases in which enterprises in Khuong Dinh Ward are not allowed to change their business registration?

– The law stipulates that in some cases, enterprises will be restricted and not allowed to carry out change procedures. Specifically, the Business Registration Office will refuse to process the dossier if the enterprise falls into one of the following conditions:

• The ecompany is dissolved: The company has passed the dissolution decision and is in the process of carrying out that procedure.
• The company is handled for violation: That is, the company has received an official notice of violation, or has a Decision to revoke the Business Registration Certificate.
• Blocked on request: When there is a written request from a competent authority such as a Court, Judgment Enforcement Agency, or Police Agency, for the purpose of serving investigation, proceedings or judgment enforcement.

Are enterprises in Phuong Liet Ward required to update their business registration due to the merger of administrative boundaries?

– According to Official Letter 4370/BTC-DNTN (2025), this is not mandatory, the old certificate is still valid and the registry is not allowed to request the enterprise to change it.

So when should businesses implement this update?

– Enterprises only update when there is a need or implement simultaneously (combined) when registering to change other contents in the future.

Dossier to change business registration in Phuong Liet Ward

Documents to be prepared include:

• Decision of the owner (for a single-member limited liability company), decision of the members’ council (for a limited liability company with two or more members), decision of the General Meeting of Shareholders/Board of Directors (for a joint-stock company);
• An application for registration of changes in the contents of the Enterprise Registration Certificate/Notice of change of enterprise registration contents according to form No. 12 of Circular 68/2025/TT-BTC on forms used in enterprise registration and business household registration;
• List of beneficiary owners according to form No. 10 of Circular 68/2025/TT-BTC on forms used in enterprise registration and business household registration;
• Depending on the content of the change, it will be necessary to add additional documents as follows:
  • Change of legal representative: Supplement the transfer contract/liquidation record of the LC (if transfer activities arise);
  • Changing the address of the company’s head office other than the managing tax authority: If the enterprise changes to a different address from the managing tax authority, it is necessary to carry out tax finalization procedures at the old base tax to switch to the new base tax;
  • Charter capital increase: Minutes of the meeting on the capital increase, papers certifying the completion of capital contribution;….

Submit a dossier to change business registration in Phuong Liet Ward

Receiving agency: Business Registration and Corporate Finance Department – Hanoi Department of Finance.

Submission method: Submit online via the National Business Registration Portal (dangkykinhdoanh.gov.vn).

Processing time: 03 working days for procedures for changing business registration from the date the Business Registration and Corporate Finance Department receives the dossier during office hours.

Some tasks to be done after changing business registration in Phuong Liet Ward

• Update e-invoices: Contact the e-invoice service provider to carry out the procedure for changing the head office address on the invoice form.
• Notify the bank: Send a notification to the bank where the business opens an account to update the information.
• Check information on the General Department of Taxation’s website: Proactively check tax registration information on the system of the General Department of Taxation. While the data is usually synced automatically from the Treasury Department, backchecking is necessary to ensure there are no errors.
• Check and re-engrave the seal (if any): Only if the current legal entity seal of the enterprise is engraved with the old address information. If so, the enterprise is required to contact the seal engraving unit to make a new seal with the updated address.
• Review and update sub-licenses: Check all specialized operation licenses owned by the enterprise. If these licenses contain the old address, the enterprise must contact the licensing agency to carry out the procedures for updating or correcting.
• Notification to partners and customers: Send an official notice of the change of head office address.

Above are some advice of Viet An Law on changing business registration in the newly merged Phuong Liet ward. If you have any questions about this service or legal issues related to business operations, please contact us immediately for timely assistance.