Change business registration in Nghia Do Ward, Hanoi City

The recent change of administrative boundaries in Nghia Do Ward is certainly causing many concerns for business owners. A series of questions are asked: Is the old business license still valid? Is it mandatory for businesses to change immediately, or can they wait to combine later? Does this mismatch of addresses affect bills, taxes, and banking transactions? Viet An Law will answer for customers and businesses to understand the regulations through the article below.

In case of change of business registration in Nghia Do Ward

For enterprises operating in Nghia Do Ward as well as other areas, enterprises are obliged to register with the Business Registration Authority when there are changes to the contents recorded on the Enterprise Registration Certificate. These include:

• Identification information: Business name and head office address.
• Capital information: Charter capital (for types of companies) or Investment capital (for private enterprises).
• Information about personnel participating in the company: Including the full name, contact address, nationality, and legal document number of the individual for:
  • Legal representative (applicable to limited liability companies and joint stock companies).
  • Sole proprietorships.
  • General Partner (applicable to Partnerships).
• Information on the membership structure (Limited Liability Company): Including:
  • For individual members: Full name, contact address, number of legal documents.
  • For members who are organizations: Name, enterprise code and address of the head office.

Cases restricted from carrying out change procedures

However, the law also stipulates cases in which enterprises will be restricted and not allowed to carry out procedures for registering changes to business registration contents. Specifically, the Business Registration Authority will refuse to process the dossier if the enterprise falls into one of the following conditions:

• The enterprise is in the process of dissolution: From the time the enterprise has approved the dissolution decision and is in the stage of carrying out this procedure, any changes in the business registration content (other than the contents serving the dissolution) are not allowed.
• Enterprises are being handled for violations: In case the enterprise has received an official notice from the Business Registration Office of the violation, or has a Decision to revoke the Enterprise Registration Certificate, the enterprise will not be allowed to make changes.
• Enterprises are blocked upon request: The registration of changes will be suspended or not carried out when the Business Registration Authority receives a written request from competent state agencies such as Courts, Judgment Enforcement Agencies, or Police Agencies, in order to serve related procedural activities, investigation or enforcement of judgments.

Regarding the concerns of businesses in Nghia Do Ward about whether it is mandatory to change business registration after the merger, Official Letter 4370/BTC-DNTN in 2025 has detailed guidance on this issue. The content of Official Letter 4370/BTC-DNTN clearly stipulates the following information:

• Regarding the legal validity of the current Certificate: All types of Certificates that have been issued (including IRCs, Certificates of Registration of Business Households, Cooperatives, and Certificates of Operation of Branches/ROs/Business Locations) remain legally valid and continue to be used normally.
• Regarding the responsibilities of business registration agencies: It is strictly forbidden for business registration agencies not to request or compel enterprises, business households, cooperatives, etc. must carry out the procedures for registering the change of address information only for the reason of change of administrative boundaries.
• Regarding the right to initiative of enterprises: The law gives all initiative rights to enterprises. Enterprises can choose to update new address information when there is a need or can do so at the same time when registering to change other contents in the future (such as changes in capital, industry, representative, etc.).

Dossier to change business registration in Nghia Do ward

In order to support your business quickly, Viet An Law will summarize the dossier requirements and fees for two cases of changing business registration in Nghia Do Ward as follows:

According to Article 17, Decree 168/2025/ND-CP, this is a mandatory obligation when changing the business registration system. A beneficial owner is an individual who meets one of two criteria:

• Ownership: Directly or indirectly holding 25% of charter capital (or 25% of voting shares).
• Control: Has the de facto right to appoint/dismiss the Board of Directors (BOD, Director, etc.), amend the Charter, or decide to dissolve the company.

Submission and processing of dossiers to change business registration in Nghia Do Ward

About the method of submission

Currently, except for some special cases, the dossier of change of business registration is required to be submitted electronically.

• Enterprises can access the National Business Registration Portal at the following link: https://dangkyquamang.dkkd.gov.vn/online/Forms/APP/Agenda.aspx?h=cb64
• The applicant uses the Public Digital Signature (USB Token) or Business Registration Account to authenticate the dossier.

Time limit for processing dossiers

Normally, the Business Registration Authority will process the dossier within 03 (three) working days from the time of receipt of a valid dossier during office hours.

Currently, in Hanoi, the issuance of an electronic version of the Enterprise Registration Certificate is being implemented. Therefore, the result received by the business will be a file (PDF file) with the digital signature of the Business Registration Authority, which has the same legal validity as the paper version instead of the hard paper version as before.

Above are some advice of Viet An Law on changing business registration in the newly merged Nghia Do ward. If you have any questions about this service or legal issues related to business operations, please contact us immediately for timely assistance.