Change business registration in Hoang Liet Ward, Hanoi City

Pursuant to Resolution No. 1656/NQ-UBTVQH15 of the Standing Committee of the National Assembly on the arrangement of commune-level administrative units of Hanoi city, Hoang Liet ward was newly established on the basis of consolidating the entire boundaries and population of Hoang Liet wards, Van Dien town, Tam Hiep commune (Thanh Tri district), Thanh Liet commune and part of the natural area of Dai Kim ward. This change leads to the fact that the information about the address of the head office of the enterprise in this area is no longer true to reality, but whether the enterprise has to carry out the procedures for changing business registration in Hoang Liet Ward or not, Viet An Law would like to guide customers through the above procedures through the article below.

Some questions about the procedures for changing business registration in Hoang Liet Ward

What changes of the company are required to register with the state?

– According to Article 30 of the Law on Enterprises 2020, enterprises are required to carry out procedures for changing business registration when changing the following contents:

• Business name.
• Head office address.
• Charter capital (for companies) or Investment capital (for private enterprises).
• Personal information (full name, address, legal documents) of:
  • Legal representatives (of limited liability companies and joint stock companies).
  • Sole proprietorships.
  • General partner (of the partnership).
  • Information of members of limited liability companies (including personal information or legal entity information).

However, based on the content of Official Letter 4370/BTC-DNTN in 2025, the Ministry of Finance has provided detailed guidance on business registration for cases with adjustments to administrative boundaries. Accordingly, the issued Certificates (including the Certificate of Registration of Enterprises, Business Households, Cooperatives, and Certificates of Operation of Branches/Offices/Business Locations) remain valid and continue to be used normally. At the same time, the Business Registration Authority is not allowed to require or compel enterprises and business households to carry out procedures for registering changes in address information just for the reason of changing administrative boundaries. Enterprises actively choose to do this when there is a need, or combine to do so simultaneously when registering changes in other contents (such as changes in capital, industries, representatives, etc.) to optimize procedures.

– Are there any cases where enterprises are “banned” or not allowed to change their business registration?

The law stipulates a number of cases in which enterprises will be restricted from carrying out this procedure. Specifically, the Business Registration Office will refuse to process the dossier if the enterprise falls into one of the following situations: Firstly, the enterprise is in the process of dissolution, that is, it has passed the dissolution decision and is in the process of carrying out that procedure. Secondly, the enterprise is being handled for violations, which is reflected in the fact that it has received a notice of violation or has issued an official decision on the revocation of the Enterprise Registration Certificate. Finally, businesses will not be able to change information while under lockdown at a written request from authorities such as the Court, Judgment Enforcement Agency, or the Public Security Agency, for the purpose of serving investigation, proceedings or judgment enforcement.

Some companies in Hoang Liet ward before merging administrative boundaries

Due to the peculiarities of Hoang Liet Ward, which was established based on many old wards, there is a possibility of confusion or lack of consistency in the information of the head office address. Therefore, to ensure absolute accuracy, your business needs to compare your information with the database of state agencies. The most effective and reliable method is to look up directly through the web portal of the General Department of Taxation. Please visit the following link to perform verification: https://tracuunnt.gdt.gov.vn/tcnnt/mstcn.jsp

Preparation of dossiers to change business registration in Hoang Liet Ward

List of documents included

• Written record of the Decision on change of business registration:
  • For a Single Member Limited Liability Company: Owner’s Decision.
  • For limited liability companies with two or more members: Decision of the Board of members.
  • For Joint Stock Companies: Decisions of the General Meeting of Shareholders or the Board of Directors.
• Written request for registration of change/Notice of change of content (Form No. 12 issued together with Circular 68/2025/TT-BTC).
• List of beneficiary owners (Form No. 10 issued together with Circular 68/2025/TT-BTC).
• Other documents (Subject to change):
  • In case of change of legal representative: If capital transfer activities arise, it is necessary to supplement the transfer contract/liquidation record.
  • In case of charter capital increase: It is necessary to supplement the minutes of the meeting on the capital increase and papers certifying the completion of capital contribution.
  • In case of changing the address to another tax authority: Enterprises are required to complete tax finalization procedures

Notes on tax finalization procedures when moving to another tax authority

If an enterprise wishes to relocate its head office to an area under the management of another tax authority (different from the base tax), it must carry out the procedures for closing tax obligations at the former managing tax authority in order to be issued a notice of transfer to the tax authority. “Base tax” means a unit under the Tax Department of a province/city, performing tax administration in the assigned area. Currently, Hoang Liet Ward is under the management of Base Tax 13 (Hanoi City). If the enterprise wants to move its head office to Ba Dinh Ward, which is under the management of Base Tax 2. In this case, the enterprise is required to carry out tax finalization procedures at Base Tax 13 first, then submit a dossier of change of Business Registration to transfer to Base Tax 2.

Submit a dossier to change business registration and process the result in Hoang Liet Ward

Step 1: Submit the application

The dossier is submitted through the online method at the National Business Registration Portal: https://dangkyquamang.dkkd.gov.vn/online/Default.aspx

Step 2: Process and Receive results

The normal processing time limit is 03 (three) working days, from the time of submission of a valid dossier during office hours.

• In case the enterprise only carries out the procedures for updating the address due to the change of administrative boundaries: Exemption from the publication fee.
• In case the enterprise combines the update of the address at the same time as changing other contents: The fee for announcing the change of enterprise registration contents must be paid as prescribed.

Currently, Hanoi city is implementing the issuance of an electronic version of the Business Registration Certificate. Therefore, the result received by businesses will be a PDF file with a digital signature of the Business Registration Authority, which has the same legal validity as a paper copy instead of a hard paper copy as before.

Above are some advice of Viet An Law on changing business registration in the newly merged Hoang Liet ward. If you have any questions about this service or legal issues related to business operations, please contact us immediately for timely assistance.