After setting up a company consulting services in Cambodia

After the company is established in Cambodia, businesses need to carry out a series of post-establishment legal procedures to ensure smooth business activities, comply with the law and also be a premise for the company’s development. This process is not only the completion of administrative documents but also an important stepping stone for businesses to effectively integrate into the business environment in Cambodia. Viet An Law would like to guide you through some of the following procedures after establishing a company in Cambodia through the article below.

Engraving the seal after setting up a company in Cambodia

Regulations on company seals

• Format: The company seal must follow the format specified by the Ministry of Commerce (MOC). Usually, the seal is circular, containing the company name in Khmer and English, along with the logo (if applicable).
• Registration: After registering the establishment of the company, the business must make a seal at a licensed seal manufacturer and then register this seal with the Ministry of Trade.

Procedures for making and registering seals

• Choosing a seal manufacturer: Businesses need to choose a reputable and licensed seal manufacturer.
• Seal design: Seals need to be designed in accordance with the format prescribed by the Ministry of Trade.
• Making the seal: The manufacturer will proceed to make the seal according to the approved design.
• Seal registration: Enterprises submit dossiers for seal registration at the Ministry of Trade. The dossier usually includes:
  • Seal application form (according to the form).
  • A copy of the business registration certificate.
  • Seal pattern.
  • Other relevant papers (if any).
• Receive a seal registration certificate: After the dossier is approved, the Ministry of Trade will issue a seal registration certificate to the enterprise.

Tax registration after setting up a company in Cambodia

Tax registration is an important step that is indispensable for any business operating in Cambodia. The tax administration agency in Cambodia will be the General Department of Taxation (GDT).

The main taxes that a business will have to declare 

• Corporate Income Tax (CIT)
• Value Added Tax (VAT)
• Personal Income Tax (PIT)
• Property Tax

Tax registration process

To register for tax in Cambodia, businesses need to take the following steps:

• Visit the registration website: Businesses need to visit the registration service website of the General Department of Taxation to obtain the application form and find out detailed information about the process through the following link: https://www.tax.gov.kh/en/
• Complete the application: Businesses need to fill in the application form completely and accurately.
• Preparation of dossiers: Tax registration dossiers usually include the following documents:
  • Tax registration form (according to the form).
  • A copy of the business registration certificate.
  • Proof of property tax payment or property information of the enterprise.
  • Bank account information (must be provided in digital form within 15 business days of tax registration).
  • Other relevant papers (if any).
• Submission of dossiers: Enterprises submit tax registration dossiers at the General Department of Taxation or through the online form.
• Receive a tax registration certificate: After the dossier is approved, the General Department of Taxation will issue a tax registration certificate to the enterprise.

Opening a corporate bank account after setting up a company in Cambodia

Opening a corporate bank account is a mandatory step after setting up a company in Cambodia. The company needs to open a bank account and deposit charter capital into this account. Within 15 days from the date of receipt of the Enterprise Registration Certificate, the company must submit a bank statement proving that it has paid capital to the online registration system. Here are some of the banks operating in Cambodia:

• ACLEDA Bank
• Canadia Bank
• Foreign Trade Bank of Cambodia (FTB)
• Union Commercial Bank (UCB)
• ANZ Royal
• Vattanac Bank
• Maybank Cambodia
• Advanced Bank of Asia Limited (ABA Bank)

Notify the Ministry of Labor and Vocational Training

Before officially coming into operation, all companies must send a written notice to the Ministry of Labor and Vocational Training.

For companies with eight or more employees, the development of labor rules is mandatory. This internal regulation needs to comply with the general provisions of the labor law, including the contents of recruitment, salary, benefits, working hours, occupational safety and health measures and leave regime. This Labor Regulation must be submitted to the Ministry within three months from the date the company is incorporated.

Apply for the National Social Insurance Fund (NSSF)

Registration for the National Social Insurance Fund (NSSF) is mandatory for all employers with at least one employee in Cambodia. NSSF is a provider of social insurance, including occupational accident insurance, health insurance and pension insurance, to protect the interests of employees. Here is a detailed guide to the NSSF application process:

List of documents to prepare to register for NSSF

• “Business Registration” Form: This form provides information about the business, including the company name, address, type of business, legal representative information, etc.
• “Employee Registration” Form: This form provides information about each employee, including their full name, date of birth, gender, nationality, job location, salary, and more.
• Business registration certificate (or business license): Notarized copy.
• License tax payment certificate (if any): Notarized copy.
• Employee list: This list needs to list all the information of all employees working at the company.
• Identity card or passport of the company’s legal representative: Notarized copy.

Monthly NSSF Contribution

After completing the registration, the employer is obligated to pay monthly NSSF contributions to each employee. Contributions are calculated based on the employee’s salary and the rate set by the NSSF. The payment of contributions must be made no later than the 15th of that month.