Business Registration Changes in new Ninh Binh Province

Pursuant to section 2 of the tentative list of administrative names of provinces, cities, and political-administrative centers for 34 provincial-level administrative units issued together with Resolution No. 60-NQ/TW 2025, Ha Nam, Ninh Binh, and Nam Dinh provinces are to be consolidated, with the newly merged province retaining the name Ninh Binh. The political-administrative center shall be located in the current Ninh Binh province. This reorganization of administrative boundaries brings about significant implications for business establishment and operations. In light of this transition, Viet An Law is pleased to introduce its legal services for business registration changes in new Ninh Binh province, aiming to help clients mitigate legal risks and ensure compliance with updated administrative procedures.

Are enterprises required to update business registration due to provincial mergers?

Pursuant to official Dispatch No. 4370/BTC-DNTN, enterprises, business households, cooperatives, unions of cooperatives, and cooperative groups may continue using their previously issued enterprise registration certificates, household business registration certificates, cooperative registration certificates, certificates of operation registration for branches, representative offices, and business locations.

The business registration authority shall not require such entities to update information related to their registered addresses solely due to changes in administrative boundaries resulting from the merger.

Business registration changes in new Ninh Binh province

Circumstances requiring business registration changes

According to clause 1, article 30 of the Law on Enterprises 2020, businesses are obligated to register changes in the following cases:

• Change of enterprise name or enterprise identification number;
• Change of the head office address;
• Change in full name, contact address, nationality, or legal identification documents of the legal representative for limited liability companies and joint stock companies; for general partners in partnerships; or for the owner of private enterprises;
• Change in full name, contact address, nationality, or legal identification documents of individual members; or name, enterprise code, and head office address of institutional members in limited liability companies;
• Adjustment of charter capital for companies; or investment capital for private enterprises.

Circumstances requiring business registration changes prohibition

Businesses are not permitted to amend registration details in the following circumstances:

• Subject to a violation notice: If the enterprise has received a notice from the business registration office regarding regulatory violations and is subject to revocation of its Enterprise Registration Certificate, or a revocation decision has already been issued;
• Undergoing dissolution procedures: Enterprises in the process of dissolution as per an approved resolution or decision may not apply for registration amendments;
• At the request of competent authorities: In cases where a request is made by the Court, Enforcement Authority, or Police, the enterprise is prohibited from making changes to its registration.

Procedure for business registration changes in new Ninh Binh province

Standard cases of business registration changes

Step 1: Preparation and submission of application dossier

Documents provided by the client:

• List of company members;
• Company charter;
• Notarized copies of personal identification documents (citizen ID cards, national ID cards, passports) for new members, foreign shareholders, or changes to the legal representative;
• List of authorized representatives in cases of changes involving foreign-invested institutional shareholders/members.

Documents prepared by Viet An Law on behalf of the client:

• Notification of changes to business registration details, prepared in accordance with the nature of the amendment, such as:
  • Notification of change of legal representative;
  • Notification of change of owner of a private enterprise;
  • Notification of change of owner of a single-member limited liability company;
  • Notification on supplementation or update of registered enterprise information;
• Minutes of the general meeting of shareholders (for joint stock companies), or minutes of the members’ council meeting (for multi-member limited liability companies);
• resolution/decision of the general meeting of shareholders or members’ council, or owner’s Decision for single-member companies;
• Power of attorney authorizing Viet An Law to act on the client’s behalf.

Filing options:

• Submit directly or by post to the business registration office – Department of Finance of Ninh Binh province (formerly the Department of Planning and Investment); or
• Submit online via the National Business Registration Portal.

Step 2: Review and Issuance by Competent Authority

The competent authority will process the application within 03 working days from the date of receiving a valid dossier. If the dossier is complete and compliant, the authority shall issue a new enterprise registration certificate reflecting the registered changes.

Business registration changes based on court judgment or arbitral award

In cases where amendments to the business registration certificate are made pursuant to a valid judgment or decision of a court or a binding arbitral award, the following procedure shall apply:

• The applicant must submit a request for enterprise registration changes to the competent business registration authority within 15 days from the effective date of the court’s judgment or the arbitral award. The application dossier must include a certified copy of the legally effective court judgment, decision, or arbitral award.
• Within 03 working days from the date of receiving a valid application, the business registration authority shall review and issue a new business registration certificate in accordance with the contents of the effective court decision or arbitral award.
• If the dossier is invalid, the authority must issue a written notification specifying the required amendments or supplementation. In case the authority refuses to issue the amended certificate, it must provide a written explanation stating the reasons for refusal.

Why choosing Viet An Law’s business registration change services

• Time and effort-saving: Viet An Law’s experienced legal team handles the entire process on your behalf—from start to finish—so you can focus on your core business operations.
• High success rate: With extensive expertise and a deep understanding of Vietnam’s legal landscape, Viet An Law ensures a smooth and efficient licensing process.
• Professional and dedicated consulting: We actively listen and respond to your concerns, supporting you at every stage of the registration amendment procedure.
• Nationwide coverage: Whether your business is located in any province or city across Vietnam, we provide consistent and high-quality services.
• Transparent and reasonable fees: Our services come with competitive pricing and clear cost structures, with no hidden fees.

The above is Viet An Law’s legal advisory on business registration changes in new Ninh Binh province. Should you require further assistance or have inquiries regarding business registration procedures, please contact Viet An Law for legal support.