Adjust Investment Registration Certificate in Xuan Hoa Ward

According to the policy of rearranging administrative units, Xuan Hoa Ward has been officially merged to establish a new, larger administrative unit. This important change means that enterprises and investment projects with headquarters or operational locations in the old administrative boundaries must now update legal information according to the new administrative unit. One of the top questions is whether investors have to carry out procedures for adjusting the Investment Registration Certificate to reflect the correct name and address. Viet An Law would like to guide through the article below.

Xuan Hoa Ward after merging administrative boundaries

• New scale: The new area has a larger area, creating space for the implementation of master plans. The larger size of the population also means that it is a large consumer market with abundant labor resources.
• Economic structure: The new area will have an integrated economic structure from the old units. It is necessary to identify the key economic sectors of each region. The old District 3 and the old Vo Thi Sau Ward are strong in trade, tourism and historical relics. When merged, the new area can create a greater value supply chain, attracting tourists.
• Investment environment: With a single management hub and a larger scale, the new area has a greater attraction for large investors. The planning of functional areas (commercial centers, technology parks, tourist areas) has become more feasible.
• Local brand: The name of the new administrative unit in Xuan Hoa ward can create a new local “brand” with high value in attracting tourism and investment, especially in the central areas.

Preparation of dossiers for adjustment of Investment Registration Certificates in Xuan Hoa Ward

• A written request for adjustment of the Investment Registration Certificate;
• Report on the implementation of the investment project up to the time of adjustment;
• The investor’s decision on the adjustment of the investment project for the institutional investor or the equivalent document for the individual investor;
• Current investment registration certificate;
• The company’s financial statements are audited in the preceding year at the time of adjustment of the Investment Registration Certificate;
• Proposal of the investment project (if using land), including: investor, objectives, scale, investment capital, capital mobilization plan, location, duration, progress, information on the current status of land, labor demand, investment incentives, socio-economic efficiency, preliminary assessment of environmental impacts;
• In case the investment project does not request the State to allocate or lease land or permit the change of land use purpose, it shall submit copies of papers on land use rights or other documents determining the right to use the location for the implementation of the investment project;
• Explanation of technologies used in investment projects for projects subject to appraisal and consultation on technology in accordance with the law on technology transfer;
• BCC contracts for investment projects in the form of BCC contracts;
• Other documents related to the investment project, requirements on conditions and capacity of the investor as prescribed by law (if any).

In addition, depending on other cases, additional dossiers and documents will be required as follows:

• In case of change of investor information: The company needs to provide documents on the legal status of the investor related to the change: Certificate of operation of the parent company for institutional investors or Passport of investors if the investor is an individual. These documents all require notarized translation and consular legalization.
• In case of change of the representative managing the investor’s contributed capital: A valid certified copy: Passport, confirmation of residence/temporary residence card of the new representative managing the contributed capital.
• In case of change of the location of the investment project, the head office of the company, the land area used: The land lease contract, the lease of the office for registration of the location of the project; Land use right certificate of the lessor or investor or other alternative legal documents; In case of leasing land or renting offices of other enterprises, it is necessary to provide an enterprise registration certificate of the lessor with the function of real estate business.
• In case of change of charter capital or investment capital of the project: The enterprise needs to provide documents proving the financial capacity of the investor, including one of the following documents: Financial statements for the last 2 years; Commitment to financial support of the parent company/financial institution; Guarantee the financial capacity of the investor; Other documents proving the investor’s financial capacity;

Submit a dossier to adjust the Investment Registration Certificate in Xuan Hoa Ward

Pursuant to Article 39 and Clause 2, Article 41 of the Law on Investment 2020, the competent authority to receive dossiers of adjustment of Investment Registration Certificates in Ho Chi Minh City includes:

Department of Finance of Ho Chi Minh City

The Department of Finance of Ho Chi Minh City shall adjust the Investment Registration Certificate for investment projects located outside industrial parks, export processing zones, hi-tech parks and economic zones.

• Address: 32 Le Thanh Ton, Saigon Ward, Ho Chi Minh City.
• Phone: (028).38.293.179 – (028).38.227.495
• Email: stc@tphcm.gov.vn

Currently, the Department of Planning and Investment has been merged into the Department of Finance.

Management Board of Hi-Tech Parks and Industrial Parks of Ho Chi Minh City

The Management Board of Hi-Tech Parks and Industrial Parks of Ho Chi Minh City shall adjust the Investment Registration Certificate for investment projects in industrial parks, export processing zones, hi-tech parks and economic zones.

• Address: 35 Nguyen Binh Khiem Street, Saigon Ward, Ho Chi Minh City, Vietnam
• Phone: 84-28.38290.414 – 38290.405
• Email: hepza@tphcm.gov.vn

Notes when submitting dossiers to adjust Investment Registration Certificates in Xuan Hoa Ward

• Accurately determine the new administrative name: Investors need to look up or confirm the name of the new ward/commune to avoid errors. Investors can contact the tax officer directly or do a lookup on the https://tracuunnt.gdt.gov.vn/tcnnt/mstcn.jsp
• It is not mandatory to adjust the Investment Registration Certificate: According to Official Letter 4370/BTC-DNTN in 2025, the guidance on business registration in case of change of administrative boundaries is as follows:

“Enterprises, business households, cooperatives, cooperative unions, and cooperative groups continue to use the issued Enterprise Registration Certificates, Business Household Registration Certificates, Cooperative Registration Certificates, Cooperative Group Registration Certificates, Certificates of Operation Registration of Branches/Representative Offices/Business Locations.

Business registration agencies may not request enterprises, business households, cooperatives, cooperative unions, and cooperative groups to register changes in address information due to changes in administrative boundaries. Enterprises, business households, cooperatives, cooperative unions and cooperative groups shall update information on addresses due to changes in administrative boundaries on enterprise registration certificates, business household registration certificates, cooperative registration certificates, cooperative group registration certificates, etc Certificate of registration of operation of branches/representative offices/business locations when there is a need or at the same time when registering changes, notifying changes in other contents in the registration of enterprises, business households, cooperatives, unions of cooperatives, cooperative groups.”

Therefore, the adjustment of the Investment Registration Certificate in this case is not mandatory. Enterprises have the right to take the initiative to do so when there is a need, or combine in other times of registration to change content in the future.

All difficulties and problems related to the adjustment of Investment Registration Certificates in Xuan Hoa Ward after the merger, please contact the legal consultancy department of Viet An Law Firm for detailed advice and the most effective support!