Effective July 1, 2025, Hung Dao Commune officially commenced operations following the administrative boundary merger. To ensure consistency across corporate legal records, processing the procedures for updating your ERC in Hung Dao commune: Latest legal requirements 2026 is a critical step for all economic organizations in the area. To assist clients in completing business registration changes swiftly and in full compliance with the law, Viet An Law provides the following essential legal updates in this article.
Overview of the new Hung Dao commune, Hanoi
The new Hung Dao commune officially commenced operations on July 1, 2026, marking a significant turning point in the nationwide administrative unit merger policy. This locality was formed from the comprehensive consolidation of three communes: Cong Hoa, Dong Quang, and the former Hung Dao, creating a significant synergy that considerably expanded development space, land resources, and human resources.
Located at the southwestern gateway to the capital, closely situated along major transportation arteries such as Thang Long Boulevard, Hung Dao possesses a strategically important geographical location. It serves as a prime buffer zone directly connecting to the inner city center and the Hoa Lac High-Tech Park.
Leveraging its advantages in transportation infrastructure and new space, the local economy is experiencing strong growth. The commune prioritizes attracting investment in trade, services, logistics, and suburban real estate. At the same time, Hung Dao continues to focus on modernizing ecological agriculture, preserving small-scale handicrafts, and promoting cultural and spiritual tourism (most notably the So Temple National Special Monument), promising to become a new dynamic growth pole for the district.
Cases requiring to amend enterprise registration certificate in the new Hung Dao commune, Hanoi
According to Article 8 of the Law on Enterprises 2020, enterprises are responsible for fulfilling their obligations regarding enterprise registration and registration of changes to the enterprise certificate in a timely manner.
Based on Clause 1, Article 31 of the Law on Enterprises 2020 (amended and supplemented in 2025), enterprises must carry out the procedure for changing the registered business content at the Business Registration Authority when the following changes occur:
- Business lines;
- Founding shareholders and foreign investor shareholders in the case of joint-stock companies, except for listed companies and companies registered for securities trading;
- Information on beneficial owners of the enterprise, except for listed companies and companies registered for securities trading;
- Other contents of the business registration dossier.
ERC procedures 2026: Procedures for registration of business certificate amendments
Dossier for ERC amendments
According to Decree 168/2025/ND-CP, the documents required for registering changes to the enterprise registration certificate will vary depending on the nature of the changes. Specifically, they are as follows:
- Change of registered office address/name
- Application for registration of changes to business registration details.
- Copy/original of Resolution or Decision of: Owner; Board of Members or General Meeting of Shareholders.
- Change of legal representative
- Application for registration of change of legal representative.
- Copy/original of Resolution or Decision of the Owner/Board of Members/General Meeting of Shareholders (if amending the Articles of Association) or Board of Directors (if not amending the Articles of Association).
- Note on exception: If the old legal representative dies, goes missing, is arrested, etc., replace the Resolution/Decision with a document confirming the status of the old legal representative (the person signing the application in this case is the remaining member).
- Changes in capital contribution ratios (without changing members)
- Application for registration of changes to business registration details.
- List of members (with signatures of those whose capital contributions are changed).
- Transfer/gift contract or documents proving completion of the transfer.
- Copy of the Investment Registration Authority’s approval document (if there is a foreign element).
- Changes to members of a multiple-member limited liability company
- Application for registration of changes to business registration details.
- List of members (with signatures of the new member and the person whose capital contribution has changed).
- Documents proving the reason for the change (e.g., documents proving capital contribution, transfer/gift documents, inheritance distribution documents, etc.).
- Copy of the organization’s legal documents + Document appointing a representative (if the new member is an organization).
- Copy of the Investment Registration Authority’s approval document (if there is a foreign element).
- Change of Ownership of a single-member limited liability company
- Application for registration of change of ownership (signed by both the old and new owners).
- Documents proving the transfer: Transfer/gift contract or Decision of a state agency or Inheritance document.
- Copy of the organization’s legal documents and the document appointing a representative (if the new owner is an organization).
- Copy of the Investment Registration Authority’s approval document (if there is a foreign element).
- Change of owner of a private enterprise
- Application for registration of change of owner of a private enterprise.
- Sale/Gift contract (with liquidation record) or Copy of document confirming inheritance rights.
- Change of partners
- Application for registration of changes to enterprise registration details.
- List of partners of the partnership company (excluding contributing members).
- Changes to Branches, Representative Offices, and Business Locations: Application form for registration of changes to the registration details of branches, representative offices, and business locations.
Process for ERC amendment procedures
Step 1: Submit the dossiers
- Enterprises must prepare all necessary documents and submit them to the Business Registration Authority under the Hanoi Department of Finance.
- If relocating to a different province/city, submit the application to the Business Registration Authority in the intended new location. If the address change results in a change of tax authority, tax finalization procedures must be completed before submitting the registration application.
Step 2: Receiving the application
The business registration agency receives the application and issues a receipt (Application receipt and appointment for results) to the applicant.
Step 3: Processing the application
- Within 3 working days from the date of receiving the application, the Business Registration Authority will review its validity.
- The procedure for changing the investment capital of a private enterprise is processed within 1 working day.
Step 4: Return the results
- If the application is valid: The business registration authority issues a new enterprise registration certificate.
- If the application is invalid: The business registration authority issues a written notice specifying the amendments and additions the enterprise needs to make.
Procedure for notifying changes to the ERC
Dossiers required for notifying changes to business registration
Similar to the procedure for registering changes to the enterprise registration certificate, the required dossiers for notifying changes to the business registration certificate will vary depending on the nature of the changes. Specifically, they are as follows:
- Changes to business lines/activities
- Notification of changes to business registration details.
- Copy/original of Resolution or Decision of: Owner/Board of Members/General Meeting of Shareholders.
- Changes to Foreign investor shareholders
- Notification of changes to business registration details.
- List of foreign investor shareholders after the change.
- Transfer contract or documents proving capital contribution.
- Legal documents of the organization and letter appointing a representative (if the new shareholder is an organization).
- Copy of the approval document from the Investment Registration Authority.
- Notification of founding shareholders who have not fully paid their capital
- Notification of changes to the business registration details.
- List of founding shareholders (with the names of those who have not paid removed).
- Notification of beneficiary owners
- Notification of changes to business registration details
- List of Beneficiary owners/List for identifying beneficiary owners
- Changes to other details
- Changes to tax information: Only a notification of changes to business registration details is required.
- Leasing of private enterprise: Notification of lease and a notarized copy of the lease agreement.
- Updating phone number, email, website, changing Citizen Identification Card/National Identity Card: Notification of updated and supplementary business registration information.
Procedure for notifying changes to business registration
Step 1: Submit the notification
Enterprises submit the Notification dossier to the Provincial Business Registration Authority where their head office is located within the following timeframes:
- Within 3 working days: For information on foreign shareholders and leasing of private enterprises.
- Within 10 days: For beneficial owners and authorized representatives.
- Within 30 days: For cases where founding shareholders have not yet contributed the full amount for their shares.
Step 2: Receiving the dossiers
The business registration authority receives the application and issues a receipt to the enterprises.
Step 3: Processing the dossiers
The business registration authority reviews the validity and updates the data into the National business registration system/database within the following timeframes:
- Within 1 working day for procedures related to notifying the beneficial owner or updating/supplementing simple information.
- Within 3 days for all other cases.
Step 4: Return the results
- If the application is valid: The new information is officially recorded in the national system. The business registration authority will issue a Certificate of confirmation regarding the change in business registration details (only issued upon the enterprise’s request/need).
- If the application is invalid: The business registration authority will issue a written notice requesting the business to amend or supplement the application.
Must the corporate seal be remade when changing the address to the new commune?
According to Article 43 of the Law on Enterprises 2020, enterprises have the right to decide on the type, quantity, form, and content of their seals. Therefore, when changing the enterprise’s address to a new commune (after a merger), the enterprise will decide on the changes to the seal information.
However, currently, most enterprise seals already contain the enterprise’s address information. Therefore, when there is a change of address, the enterprise should have a new seal made to ensure it reflects the new administrative address.
Will enterprises be administratively sanctioned for late updates of their headquarters address to the new Hung Dao commune?
According to the Ministry of Finance’s guidance in Official Letter 4370/BTC-DNTN, enterprises are not required to change their business registration due to changes in administrative boundaries. Therefore, enterprises are not required to update their company headquarters address to the new Hung Dao commune.
However, currently, most enterprises have already changed their business registration to align with the new address after the merger and the national database, avoiding unnecessary complications during the administrative process.
We hope the above information will be helpful to you during the business registration amendment process. If you require legal assistance, please contact Viet An Law for prompt support.
